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    Accounting/Office Administrator - Kingston, Canada - IPG Photonics

    IPG Photonics
    IPG Photonics Kingston, Canada

    1 week ago

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    Description

    Job Description

    IPG Photonics (NASDAQ:IPGP) (Canada) Inc produces innovative sensor technology and software that is reshaping the manufacturing industry. We are committed to making the world more sustainable, secure, and efficient. Our Kingston subsidiary pioneers advanced monitoring technology integrated with IPG Photonics' leading laser manufacturing solutions to deliver real-time quality assurance for global manufacturing environments. Our client roster includes prominent E-mobility manufacturers, popular consumer brands, and renowned tech firms. We drive the EV revolution, enhance medical device safety, contribute to winning Formula One races, and support space explorations like landing on Mars.

    We are searching for an adaptable Accounting/Office Administrator to join our dynamic team. This role involves overseeing various administrative aspects to ensure smooth operations and financial management. Responsibilities range from managing interactions with vendors, customers, and internal team members to guaranteeing business requirements are met.

    This role also entails collaborating with the Controller to update/create standard operating procedures (SOPs), deploy new databases, and support ongoing projects as necessary.

    Responsibilities

    • Process Vendor Accounts Payable Invoices and employee expenses in the company ERP system
    • Conduct Month-End General Ledger Reconciliations for various accounts
    • Reconcile Intercompany Accounts Receivable and Accounts Payable for international branches
    • Enter purchase requests and provide approved purchase orders to vendors promptly
    • Deliver monthly royalty calculations to the Controller and IPG Head Office
    • Manage main phone line calls and redirect them to the appropriate personnel
    • Handle expense reports
    • Coordinate with vendors for various company needs
    • Assist in updating company SOP documentation
    • Perform other tasks as assigned

    Requirements

    • Minimum 3+ years' experience in office administrative accounting
    • College Diploma in Business Administration-Accounting
    • Strong organizational and time management skills
    • Ability to manage multiple priorities in a dynamic environment
    • Excellent interpersonal and communication skills
    • Keen attention to detail and analytical problem-solving abilities
    • Capacity to maintain confidentiality
    • Experience with enterprise ERP systems like Dynamics NAV is an asset
    • Proficiency in Microsoft Office tools
    • Able to lift 20 kg / 45 lb packages

    Other Requirements

    • Authorized to work in Canada
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