Finance and Administrative Officer - Toronto, Canada - Ministry of Labour, Immigration, Training and Skills Development

Ministry of Labour, Immigration, Training and Skills Development

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you an administrative professional looking to kick it up a notch? Then the Strategic Policy Division of the Ministry of Labour, Immigration, Training and Skills Development is calling your name In this role, you will provide support services in financial, administrative and human resources.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this position, you will:

process/reconcile invoices, travel claims and Pcards; identify expenditures and discrepancies; produce quarterly and financial reports;

- schedule meetings and appointments and maintain hiring manager's calendar
- assist with human resource processes and documentation (attendance reports, salary and benefits projections; onboarding documentation etc.);
- coordinate all facilities management and accommodation requests (telephone hookups/removal, lighting, air conditioning, heating, cleaning, furniture removal/retrieval);
- maintain and upkeep all office supplies and assets

How do I qualify?:

Administrative, Financial Skills and Knowledge:

- you have knowledge of financial and administrative management processes and procedures;
- you have knowledge of budget planning and financial control/reporting systems and procedures;
- you can process/reconcile invoices, travel claims and Pcards; identify expenditures and discrepancies; produce quarterly and financial reports;
- you have experience with purchasing, accommodation, human resources, administration and records management in order to provide administrative support services
- you have experience with scheduling and maintaining calendars for hiring managers

Communication and Interpersonal Skills:

- you can communicate effectively in a clear and concise manner when dealing with all levels of management, stakeholders and the general public;
- you can draft and prepare a variety of correspondences, reports and spreadsheets

Analytical and Problem-Solving Skills:

- you can determine if expenditure and budget allocations comply with financial policies and procedures and recommend solutions to discrepancies;
- you have strong problem-solving skills to resolve human resources, finance and administrative matters;
- you can prioritize your own work to meet strict deadlines;
- you can maintain discretion in determining appropriate information to be released in response to Freedom of Information requests

Computer Skills:

- you are proficient with computer software programs and related equipment to develop and prepare complex spreadsheets, charts and reports

Additional Information:

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