Digital Assets Coordinator - Toronto, Canada - HarperCollins Publishers

HarperCollins Publishers

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Company:
Harlequin Enterprises ULC

Department:
Creative Operations

Reporting To:
Manager, Digital Assets and Metadata

Status:
Regular Full Time

Location: 22 Adelaide Street West, Toronto (hybrid)

We celebrate and support the differences that make each of us unique, striving to create a
welcoming workplace that ensures everyone has a voice and are able to do their best work. We
welcome all applicants, including those who identify with groups that are traditionally
underrepresented in the publishing industry including, but not limited to, Black, Indigenous, and
people of colour, and members of the LGBTQIA2S+ community, and persons with disabilities.
Join us, and share your story.

Job Summary:

The Digital Assets Coordinator is responsible for coordinating the delivery of all digital assets for print and

eBook production straight through to printer or vendor. They maintain all print and eBook metadata that

feeds out via ONIX. They manage and maintain ISBN assignment for print and eBooks, and oversee the

company's internal digital asset management (DAM) systems to ensure version control and efficient

workflow practices. They update and follow team SOPs (Standard Operating Procedures) to ensure

Harlequin's quality and business standards are adhered to and preserved.

Responsibilities:

Text and ePub coordination (20%):

Track and retrieve file assets from various departments (i.e. Editorial, Marketing,

Typesetting etc.) for internal delivery to (Typesetting, Proofreading, etc.) for reworks,

reprints, reissues and in-house frontlist ePub creation.

Coordinate and deliver printready PDFs to printers for our North American. Australian

and UK Harlequin offices

Coordinate and deliver assets to external supplier for backlist ePub production.
Perform quality control (QC) checks of final printready PDFs and ePub files prior to

upload to printer or distribution vendor.

Monitor print and ePub production workflows to ensure timely delivery of all completed

assets to online retailers (e.g. Amazon, Apple, B&N, Google, Kobo, etc.).

Print and eBook ONIX (25%):

Maintain title information on Harlequin's entire print and ebook catalogue via internal

in time for the scheduled daily and weekly ONIX feeds.

Resend title data out in ONIX after metadata updates have been applied.
Release new covers and title information into ONIX ahead of publication date to help

build pre-orders.

Troubleshoot and resolve metadata issues for print and eBook with online vendors such

as Apple, Amazon, B&N, Indigo and Kobo etc.

QC daily ONIX and asset distribution and ingestion failures via automated reporting.
Style, code (HTML), update and upload book descriptions (BCCs) for metadata purposes.
Add and remove covers from embargo lists as requested.
Review monthly reporting sent by retailers to address any outstanding online metadata

issues.

Manage ISBN assignment and price changes for print and eBooks (25%):

Manage ISBN assignment and maintenance of all ISBN prefixes.
Assign ISBNs for all new print and eBook titles as required.
Maintain approved documentation of ISBN requests for SOX auditing purposes.
Implement approved price changes as required and ensure correct documentation is

archived appropriately.

Oversee internal digital asset management (DAM) systems and workflows (30%):

Ensure tight version control of all files in Cumulus.
Review daily and weekly reports to ensure automated processes are working correctly.
Troubleshoot any failed asset ingestions or distribution process issues.
Strong knowledge of all DAM workflows, how they interrelate and the impact of these

workflows on the business.