Executive Administrative Assistant - Vaughan, Canada - State Window Corporation

State Window Corporation

Verified Company

Vaughan, Canada

1 week ago

Posted by:

Sophia Lee

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Description

State Window Corporation, Awarded Canada's Best Managed Company of 2021, 2022, and 2023 is a PROFIT 500 manufacturing and construction company located in Vaughan, ON.

Together, we manufacture, design and install window wall, curtain wall, metal panels, glass and railing systems for high rise condominiums.

We are looking for individuals who are interested in thriving professionally at a rapidly growing company with an inclusive and engaging culture.

A career at State Window Corporation means you can become a part of a clear purpose:
one that brings change, innovation, and quality to city skylines, one project at a time.

Executive Assistant

The Executive Assistant is responsible for working with the VP of Construction on day-to-day project related tasks pertaining to the overall flow of the Engineering department.

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum one year in administrative support.

Job Specific Duties

Answer telephone calls, screening, and directing calls immediately (relay messages efficiently);
Ensure boardrooms are blocked and setup accordingly for clients and internal meetings;
Manage the VMU Calendar;
Setup conference lines and virtual links as required to ensure that meetings are setup in advance;
Follow up on to do items in a priority sequences;
Keep an active list of open/critical items;
Assist with meeting minutes as required;
All contracts, scope of work, CCOs, Mock Ups, and Special designs are being addressed with Estimating, Finance, R&D and Building Science Departments;
Deficiencies are being identified and rectified accordingly with Site Operations Managers, Building Science, Service and Close Out;
Procore is setup and utilized properly for each project with roles and responsibilities of each position clearly identified;

- installers are being properly awarded jobs and contracts reviewed and signed;

Receive all Engineering reports and send out to all project teams; and
Creating systems on alignment through divisions for project organization and reports.

Interested in learning about State's perks and benefits? State offers the following:
Benefits package including dental, medical, and paramedical benefits, prescription glasses and safety shoes reimbursement, 2 weeks vacation, 6 personal days, Birthday off day, yearly salary review, yearly performance-based bonus, discounted group home/auto insurance, RRSP program, Goodlife Fitness corporate membership, summer hours, Wellness Program, Recognition Program, State Children Education Fund, Training and Development, reoccurring staff social events and more

Providing equal opportunities to all individuals, employment and advancement decisions at State Window Corporation are based on merit, qualifications, and ability.

State does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.

State is committed to providing accommodation, accessible formats and communication supports for the interview upon request.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we shall ensure that all employees, clients, and visitors receive the same value and quality by identifying, removing, and preventing barriers.