Payroll and Human Resources Technician - Casselman, Canada - The Nation Municipality

The Nation Municipality
The Nation Municipality
Verified Company
Casselman, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

JOB OFFER

PAYROLL AND HUMAN RESOURCES TECHNICIAN

Would you like to join a dynamic team where you can contribute professionally to the development of a municipality whose mission is to respond effectively, innovatively, and responsibly to the needs, expectations, and aspirations of the population in order to build a community where everyone can flourish? Join our team

JOB SUMMARY


Reporting to the Human Resources Manager, the incumbent will be responsible for carrying out, in accordance with established standards and procedures, various clerical tasks relating to the processing of data required to produce municipal employee payrolls.

The incumbent will also provide administrative support by carrying out various activities relating to the Human Resources Department.


MAIN RESPONSABILITIES

Payroll related responsibilities:


  • Carry out the entire payroll process: process employee and volunteer payroll in compliance with the various regulations, check and record timesheets while respecting coding and ensuring that coding is approved or valid;
  • Open and update each employee's file in the payroll systems and ensure compliance with the Human Resources department while adhering to the employee benefits policy;
  • Complete monthly reports for WSIB, the OMERS pension fund;
  • Maintain and enroll employees in OMERS group insurance and pension fund;
  • Maintain employee mobile phone accounts;
  • Maintain holiday, sick leave and personnel banks;
  • Compile and process federal and provincial remittances (DAS, government remittances for all Canadian provinces).
  • Balancing Excel files, OMERS pension funds and group insurance;
  • Prepare the necessary reports, journal entries in the general ledger for the annual reconciliation of salaries and benefits in collaboration with the Human Resources Manager;
  • Produce, verify and distribute T4 and other tax statements;
  • Complete, process, verify and file the forms and documents required to open, close and declare a disability, maternity or paternity leave, etc;
  • Implement and maintain the recognition policy;
  • Ensure that employees receive all policies;
  • Ensuring the confidentiality of each file in terms of content and retention;
  • Carry out all other related tasks;

Human resources related responsibilities:


  • Assisting with the planning, coordination and implementation of the induction and integration process for new employees, as well as drafting employment contracts;
  • Assist the HR Manager in carrying out research, surveys and compilations in order to update various data and produce administrative and statistical reports;
  • Actively assist in the renewal of the employee benefits policy;
  • Carry out any other related human resources tasks.

REQUIRED QUALIFICATIONS

Education:
College diploma in accounting techniques with related HR training or any training deemed equivalent;

Experience:
Minimum of 5 years' experience in payroll processing and human resources or equivalent


Certification/Accreditation/Professional Order:


  • Member of the National Payroll Institute (holding the Payroll Compliance Professional (PCP) accreditation), an asset

Specific knowledge:


  • Bilingual, English and French (verbal and written);
  • Experience in the municipal sector (an asset);
  • Proficiency in Microsoft 365, intermediate Excel, Word and Outlook;
  • Familiarity with an HRIS system (an asset);
  • Proficiency in a payroll system (an asset).

REQUIRED SKILLS AND ABILITIES

  • Indepth knowledge of various employment legislation;
  • Detailoriented, organised and able to manage priorities;
  • Teamwork and problem solving skills;
  • Able to use discretion when dealing with confidential information;
  • Interpersonal and communication skills;
  • Professional and positive attitude and behaviour
  • Ability to take on new responsibilities and challenges

WORKING CONDITIONS

Physical effort required:


  • Low level

Equipment, specific machinery to be used: N/A


Work rhythm:


  • There are changes in priorities, unforeseen changes to the schedule half the time
  • Concentration periods

Hour of work: 35 hrs. per week


Position Status: 2-year contract (possibility of becoming permanent after contract)


Salary:
$33.34 per hour


Department:
Human resources / administration


Work area:958 road 500 west, Casselman, Ont


Start date:
January 3, 2024

A criminal record check must be provided upon hire.


The Nation Municipality
958 road 500 West, Casselman, Ont K0A 1W0

Chantal Lauzon, Human resources manager

Phone :
poste 225, Fax :

Please note that the masculine is used for generalization purpose. All expressions designating persons imply both men and woman


In accordance with the Accessibility for Ontarians with _Disabilities Act, 2005,_ The Nation of Municipality agrees to recognize the different needs and to provide an accessible place to all.


Job Types:
Part-time, Fixed term contract
Contra
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