Payroll Specialist - Toronto, Canada - The Catholic Children's Aid Society of Toronto

The Catholic Children's Aid Society of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Catholic Children's Aid Society of Toronto is seeking to fill a

Payroll Specialist

position on a

permanent

basis, to administer the Society's computerized payroll system, pension and attendance system and to ensure accurate and timely reporting within the Finance department

Areas of Responsibilities:

Administers the Society's payroll:

Supports employee life cycle and accuracy in the payroll system including new hires, leave of absences, annual salary increases, economic and/or anniversary increases, salary changes, retro payments, payments for monthly long service, transfers, employee changes, terminations and retirees through a third-party payroll provider

Provide back-up to the Payroll Supervisor. Responsible for running payroll when Payroll Supervisor is away or unavailable.

Applies various government legislation as they relate to payroll processes and accounting practices. Ensures all reporting requirements are met;
Ensures payroll procedures are in compliance with CRA, other regulatory bodies and the applicable collective agreement

Identifies the need for policies and procedures and assists in their administration:
Primary contact for the Society in payroll matters for internal and external parties

Liaises with third party providers to ensure integrity of data exchange and participates in updates and processes changes;
Responsible for pension monthly statutory and non statutory remittances

Assists the administration of the Society's computerized payroll system:
Records and processes all documentation and data received from HR department for new hires, terminations and other employee changes;
Accountable for vacation verification, employee reimbursements such as insurance, etc.;
Alerts and provides timely feedback to ensure any discrepancies are corrected prior to the submission to the bi-weekly payroll;
Verifies requests to change banking information are valid, and updates employee banking information in the payroll system.

Creates journal entries for entry into GL;
Ensures all pending information is brought forward on the correct payroll dates;
Maps the General Ledger coding to the Payroll system and Oracle HRIS for new position numbers for employees;
Responds to inquiries and discrepancies related to the new hire report

Records accounting period, pay date, cost center changes and audit payroll transmissions;
Supports employees to access on-line pay stubs and T4's.

Administers OMERS Pension Plan:

Completes employee life cycle pension enrolment changes in the payroll system and work with applicable third-party providers i.e. new employee enrolments, employees who have left the Society, employees' leave of absences (records details of each leave, employees who have reached their 150 days sick leave

Records 143 to OMERS;
Submits to employees the elimination disability form and advises option for them to purchase and not purchase leave period (broken service);
Calculates broken service/pregnancy leave and supplementary leave and follows up with employees regarding the broken service until the election date has passed;
Analysis of activities of all the new, terminations, broken service and waivers that occur during the year; monitors disability waiver activities for staff on extended leave;
Records employees information in the OMERS system and reconciles between CCAS and OMERS records;

Audits attendance and bi-weekly data reports:
Audits administration of sick leave bank based on agency's policy i.e. extension, depletion or unauthorized sick days;
Develops reports for Service Managers and Human Resource Services regarding overtime, vacation and sick leaves, creates adhoc reports as requested and modifies existing reports if necessary

Maintains financial accountability of the Society's payroll:

Responsible for financial activities related to payroll which includes, GLI upload, maps payroll and budget accounts, year-end salary activity, audits and reconciles payroll balance sheet accounts, prepares and balances monthly and annual summary to CRA, EHT and WSIB accounts etc.

Prepares reports for Finance Management as required;

Ensures Legislation Requirements are met:

Payroll processing requirements which include ensuring the completion of all government and non-government remittances and internal reporting (T4's, T4A's, WSIB, Employer Health Tax, Record of Employment);
Performs T4 and T4A's year end activities such as issuing T4's and T4A supplementary pension to employees in a timely manner, sends T4's and T4A's to CRA by the end of February of each year and ensures fees for service are reported with correct information on T4A's;
Calculates/download Pension Adjustment from OMERS and records in the ADP system for the purpose of the T4;
Prepares remittances for statutory deductions and benefit payments;
Issues ROE within seven (7) business days for employees (as long as the employee does not have any earnings for more than seven (7) business days) who leave CCAS or