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Payroll Clerk Full Time Term - Kingston, Canada - Limestone District School Board

Limestone District School Board

Verified Company

Kingston, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

FULL TIME TERM PAYROLL CLERK

35 Hours/Week - 12 Months/Year

Effective:
Immediately until May 31, 2023 with the possibility

of extension and/or becoming permanent without competition

CURRENT HOURLY RATE OF PAY:
$24.32 (TO BE ADJUSTED UPON COMPLETION OF COLLECTIVE BARGAINING)

POSITION OVERVIEW

Reporting to the Financial Supervisor-Payroll, the Payroll Clerk supports Finance through the processing of payroll and preparing payments to vendors and outside agencies in a timely and efficient manner ensuring that such transactions are accurate and compliant with legislation, union agreements and Board policies, procedures and internal controls, as well as those specific to the Finance department as determined by the Manager of Financial Services.

QUALIFICATIONS AND EXPERIENCE

Three or more years related work experience in a high volume fast paced payroll department, preferably with a medium to large public sector organization
Completion of PCP designation (or equivalent) considered an asset or currently enrolled and/or willing to complete this designation within two years of hiring date
Demonstrated knowledge to allow for the understanding of a payroll process in a computerized system, month and year end procedures, account reconciliation, general ledger account coding within a large and complex chart of accounts, and audit processes.
Effective customer service and collaborative skills, including ability to work successfully in a team environment and independently as well as ensuring deadlines are maintained and achieved
Demonstrated organizational, analytical and problemsolving skills, including excellent attention to detail and keyboarding skills for keying large volumes of data
Intermediate level of MS Excel, including but not limited to the use of formulas, sorting, filtering, reordering columns and formatting for report preparation
Excellent written, verbal communication and interpersonal skills
Comprehensive knowledge of Government legislation, related acts and payroll regulations
Experience in interpreting, implementing/adhering to multiple employee/union agreements

SKILLS AND KNOWLEDGE REQUIRED

Validate information received from multiple sources that will impact the calculation and processing of employee compensation and benefits, make any necessary adjustments, or inform Human Resources staff about required corrections
Verify for accuracy, prepare, and input data into the payroll system for employee groups paid by salary, entitlement, hourly or timesheets
Input permanent changes to employee payroll records maintained in the payroll system relating to new hires, terminations, retirements, and leaves and the set up and changes to the statutory deductions, pensions, and other mandatory and optional benefit plans
Calculate and input any manual adjustments to earnings and all legislated, mandated, and optional benefits and deduction plans as required
Review payroll journals and reports, compare changes with supporting documentation and make any necessary correction to errors or omissions
Ensure compliance with collective agreements, including selffunded leaves, supplemental employment benefit plans, topup payments for maternity/parental leaves, vacation pay entitlement
Prepare records of employments both manually and electronically for individuals and group lay

- offs, submit by upload file and respond within prescribed timelines to any information requests

Review, revise and balance staff absence reports, including processing permanent and/or occasional/casual earning batches, on a weekly basis to ensure accuracy in dates, reasons, FTE and replacement information
Review / respond to Teachers' Pension Plan inquiries, make necessary adjustment in the TIM site
Responsible for benefit continuance for employees on leave, reconcile and prepare group benefit payments
Verify for accuracy, prepare, and input invoices, verify for accuracy and receipt deposits, reconcile accounts receivable account, follow up on outstanding amounts and assist with calculation of allowance for doubtful accounts and retrieve data for reports as required
Respond (electronically, in writing and verbally) to payroll questions and inquiries from staff, employees, vendors and outside agencies, in a timely manner, that adheres to privacy requirements
Ensure compliance with general ledger account coding
Process incoming mail by gathering, sorting, and separating data for processing
Assist the financial services area in processing accounts payable, procurement and accounting/deposit transactions, including data input; reconciliations and preparing entries on an as needed basis
Identify improvements and efficiencies for the payroll process
Other rolerelated projects and/or responsibilities, as required

Qualifications:

How to Apply