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    Health Law Coordinator - Ontario, Canada - Meridia Recruitment Solutions

    Meridia Recruitment Solutions
    Meridia Recruitment Solutions Ontario, Canada

    1 week ago

    Meridia Recruitment Solutions background
    Description

    Health Law Coordinator

    Toronto, ON

    AC-18146

    Our client, Canada's leading litigation law firm, is seeking a Health Law Coordinator to join their team. Reporting to the Director, Legal Support Services, the Health Law Coordinator's core responsibilities are to provide best-in-class coordination of and managing the administrative support activities for the Health Law Practice and support to the Health Law Leadership Team.

    Responsibilities :

    Coordination, Administration & Facilitation

  • Reviewing and distributing Electronic File Management (EFM) messages to firm members, updating our matter open and financial systems, and maintaining related statistical reports.
  • Communication management – coordinating and disseminating internal team communications, as well as collating content from firm members to prepare Health Law communications and substantive submissions.
  • Data management - collecting, managing and analyzing Health Law group data and preparing various reports.
  • Assisting with file closure by confirming that all requisite steps are completed by the matter team and submitting the close file request in our system.
  • Maintaining the Practice Group's intranet including precedents, procedures and other resources.
  • Maintaining and updating the team's internal Health Law Administrative Handbook.
  • Onboarding and ongoing training of legal assistants on Health Law processes and providing guidance and support to legal assistant team as needed.
  • Coordinate Health Law department meetings and training sessions, lawyer registration and travel to conferences and client events.
  • Prepare and revise presentations, memos, instruction materials and other types of documents as needed.
  • Participate in and provide support with Health Law group initiatives/projects or components of larger-scale projects with a Health Law component, liaising with other departments, including Finance, Marketing, IT, etc.

    • Other Duties and Responsibilities

  • Administrative support to Director of Legal Support Services in certain duties related to the Legal Support Services team, including coordination of meetings, taking minutes and expense reconciliation reports.
  • Support the Health Law Leadership Team and Director, Legal Support Services in dealing with confidential or sensitive personnel or other organizational matters.

    • Requirements:

  • 5+ years of experience as a litigation legal assistant, law clerk or legal support professional.
  • Health Law experience is preferred.
  • Post-secondary education in a Legal Assistant/Administration program, Law Clerk/Paralegal or equivalent diploma or certificate.

    • Skills:

  • Excellent organizational skills: flexible and able to multi-task, with demonstrated resourcefulness in setting and achieving priorities.
  • Self-starter, able to act independently and direct one's own work while providing excellent client service.
  • Superior communication skills (both written and verbal) including ability to work collaboratively as part of a team and build effective relationships with firm members at all levels.
  • Ability to generate creative and innovative ideas to streamline processes to improve efficiency and outcomes.
  • Having a working knowledge of Health Law legal practices in civil litigation, professional liability and regulatory landscape is preferred.
  • Strong data management capabilities, is a critical thinker, enjoys analyzing data and has comfort with data and numbers.
  • Trustworthy and discrete with the ability to handle highly confidential information and topics.
  • Process-oriented with strong attention to detail.
  • Positive attitude with a hands-on approach to managing challenges, setbacks, and complexities.
  • Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) is required.
  • Technical aptitude for learning diverse software programs; familiarity with Intapp Matter Open and 3E Financial System is considered an asset.
  • Proactive and driven to learn and grow in the role.

    • Employment Equity Statement

    Our client is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

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