Finance Administrator - Halifax, Canada - YMCA of Greater Halifax/Dartmouth

YMCA of Greater Halifax/Dartmouth

Verified Company

Halifax, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:
Finance Administrator

Reports To:
Chief Financial Officer

Position Status:
Full-Time Contract; 2-Year Term

Compensation:
$45,000-$48,000 per year

Start Date:
May 15, 2023

Location:
Halifax

The YMCA is a place where everyone belongs.

We are committed to providing equal opportunity for all, in a welcoming space that is both nurturing and fun - in a community of shared responsibilities, where children and families can thrive.

There are lots of places to work, but few opportunities to do work that really matters, and the Y is one of those rare places.

When you join our team, you don't just get a job - you'll embark on an exciting path in career development.

You will be part of a team that provides children, youth, and adults of all ages a sense of belonging in their community.

The Opportunity

Reporting to the Chief Financial Officer, the Finance Administrator will provide financial administrative services for the YMCA of Greater Halifax/Dartmouth, supporting the finance team by managing accounts payable/vendor relationships, payments and managing accounts receivable through to collections.

This role additionally supports administrative duties as required by the Chief Financial Officer.

Responsibilities

Accounts Payable invoice processing for all departments, including document retention and structured files for the invoice back up needed for audit and accounting reviews
Accounts Payable payment processing to vendors/employee expenses 1st, 10th, 15th, 21st, and end of month payments including customer refund payments; Additional payments outside of these dates to also be expected
Manage AP through Concur and reviewing claims to ensure that they are submitted in a timely manner; Ensure invoices are submitted and approved in a timely manor for vendor payments and month end
Manage lease contracts and ensure lease documentation is retained and supporting monthly payments
Coordinate new phone requirements with HR for new employee onboarding, reconcile the monthly MOBILE invoice from Bell, and ensure it uploads to ACCPAC correctly; Monitor bill for usage and compliance
Keep record of accident reporting and send out monthly reports
Provide support to the CFO for monthend reconciliations, audit of lease commitments, aged AP, and general accounting routines and issuance of annual tax receipts
Coordinate the Insurance Certificates for property/liability insurance and support the annual renewal process and information required by the insurance company
Manage daily bounce back reports sent by ActiveNet, contacting all members on the list, setting up payment arrangements, processing payments, canceling memberships, pausing memberships, putting memberships on hold for 2+ missed payments, updating banking information, uploading missed payments to the OneDrive, sending daily failed payment reports to the membership team
Manage registration for all Early Learning Child Care Centres as well as our Before & Afterschool Y-PHD program, helping families with financial assistance and or coordinating rate changes due to government subsidy
Creating new programs in ActiveNet and keeping up with the government rate changes. Manage waitlist for YPHD and help customers with changes to enrollment (cancellations etc.)
Manage invoices for licensed childcare project
Support with year end audit
Other duties as required

Qualifications & Skills

12 years of working experience with general accounting, AR/AP processing
Demonstrated ability to manage multiple, competing deadlines and priorities
Demonstrated ability to support the precision and timing of month end deliverables
Working knowledge with general accounting systems, equivalent to ACCPAC
Working knowledge of government/community resources an asset
Strong attention and commitment to quality
Intro level knowledge of accounting systems, budgets, and internal controls
Strong interpersonal and communication skills
Intermediate to Advanced Microsoft Office Suite, Excel, database maintenance
Experience with Concur, Sage 300, and/or ActiveNet considered an asset

We Offer

Participation in a comprehensive Group Benefits and Pension Program
Strong work/life balance programs, i.e., paid vacation and personal days
Individual and family YMCA Membership options
Access to discounted childcare and programs

We look forward to hearing from you

The YMCA of Greater Halifax/Dartmouth is an equal opportunity employer that values the diversity of people and communities and is committed to excellence and inclusion in our Association.

We are committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation. Applicants are encouraged to self-identify.