Administrative Assistant Iii - Kathyrn, Canada - Rocky View Schools

Rocky View Schools

Verified Company

Kathyrn, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Overview

As a rapidly growing school division in Alberta, RVS supports the educational needs of more than 27,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

Rocky View Schools (RVS) is located on the traditional territories of the Blackfoot Confederacy including the Siksika, Kainai, Piikani Nations; the Tsuut'ina Nation; the Stoney-Nakoda, including the Chiniki, Bearspaw and Wesley Nations; and the Métis Nation of Alberta Region 3.

The Opportunity

Responsibilities Include

Acts as the lead administrative assistant to coordinate workflow in the school office,

including providing informal leadership, training, and coaching to administrative staff as

required

Supports the Principal and staff in all areas of financial duties such as tracking department

budgets, running financial reports, and reporting grant programs

Manages financial duties including accounts payable, bank deposits, journal entries, and

the collection and administration of student fees through the online fee payment system

Maintains internal controls and safeguards for receipt of cash and communicates these

controls as required

Prepares purchase requisitions for purchase order requirements and confirms receipt of

goods

Participates in the annual budgeting and planning processes with school administration

Maintains student permanent records, school records, student enrolments, attendance, and

month-end reports using various data management programs in a confidential manner

Creates a variety of written documents in a professional manner as required

Schedules appointments, books meeting rooms, and communicates with participants in a

timely manner as required

Assists with orientation of new school staff

Organizes and facilitates school announcements

Greets substitute teachers and substitute support staff and provides necessary resources

Prepares, distributes, collects and categorizes various school forms

Accepts, distributes, and expedites mail, couriered and delivered items

Supports the administration of the community rental of the school/facility as required

Education/Experience

Certificate or diploma in office management, business administration, or a related field

Three or more years' experience in an administrative assistant role in an office environment

Minimum 2 years' previous experience with basic accounting/bookkeeping

Previous experience within a school division and/or with Student Information Records

Systems is considered an asset

Previous supervisory experience is considered an asset

An equivalent combination of Education and Experience may be considered

Knowledge and Skills:

Outstanding communication and customer service skills

Highly effective organizational and prioritization skills

Demonstrated ability to deal with a variety of complex and sensitive issues professionally

and in a timely manner

Ability to successfully work in a team environment as well as independently with mínimal

supervision

Ability to think critically and deal with changing priorities in a fast-paced environment

Rocky View Schools Benefits

6% vacation pay

Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan

Defined Benefit Pension Plan

Professional development and training opportunities

Free parking

Pre-employment Requirements

Open to:
Internal and External applicants

Salary:
$ $31.89 per hour

How to Apply

Quote Job Code#

Closing Date:
On or before July 11, 2023 by 4:30 pm

Rocky View Schools

Human Resources