HR Office Manager - Toronto, Canada - SP Data Digital

SP Data Digital

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Have a background in HR and trying to progress your career further?
What will you do?

Assists in assessing staffing needs and subsequently creates and issues required job postings.
Implements training and professional development strategies in the store and takes action to align them with store initiatives and objectives.
Coordinates store staff training, including eLearning administration, communication and support, in collaboration with the respective Department Manager.
Maintains necessary computers and software for training.
Maintains employees' training records by assigning IDs and curriculum and ensuring completion of training programs.
Monitors progress and provides feedback upon completion of orientation and training to the respective Department Manager.
Follows up with Department Managers to ensure all employees complete the performance appraisal process (3 month, annually, etc.).
Maintains accurate and comprehensive personnel records, in accordance with minimum provincial standards.
Assists with the preparation of formal communications to employees and with the preparation and mailing/distribution of general correspondence and reports as required.
Maintains records and compile statistical reports concerning personnelrelated data such as training completion, User IDs, productivity report, turnover report, performance appraisals, benefits and absenteeism rates.
Maintains accurate records on a variety of HR related documents i.e. payroll register and worker's compensation forms.
Assists as required with payroll and benefits administration, including profit sharing.
Ensures the accuracy of preliminary payroll reports, time sheets and spreadsheets.
Ensures compliance of all legislative requirements and responds to government agencies as required.
Develops and implements policies, programs, and procedures related to Human Resources and Training.
Assists as required with staff scheduling and labor budget.
Reports any conflict for resolution to Associate Dealer and/or General Manager.
Communicates and ensures compliance with company, store, and department policies, as well as, health and safety programs and regulations.
Maintains and promotes safety and security procedures, and ensures team member compliance.
Assists in coordination of social events
Actively participates in management meetings.
Performs bookkeeping activities including accounts payable/accounts receivable.
Audits refunds, voids, price overrides, special coupons, staff discounts, for retail and service centre.
Assists in reconciling flex and other corporate statements, house accounts and maintains supporting documentation.
Processes all claims, rebates and adjustments.
Prepares payroll (taxes and deductions) and maintains accurate personnel records, including compensation and benefits, as required.
Balances cash and prepares bank deposits.
Sorts and manages incoming and outgoing mail.
Prepares and sends correspondence.
Ensures adequate supply of office stationary.
Assists with inventory control and IT systems.
Assists in coordination of social events

Assists the office manager in ensuring compliance with all applicable federal and provincial regulations, including the Pay Equity Act (Ontario & Quebec).
Complies with company, store and department policies.
Abides by all health and safety programs and regulations. Reports any observed or potential hazards immediately.
Plays an active role in the office by openly sharing opinions and ideas on how to improve and by participating in meetings and all training as required.
Completes other tasks, as required.

What do you need?

Post secondary education or equivalent.
Minimum of 2 years of experience in an HR related field.
Accounting/Business Degree/ Certified HR Professional (CHRP) would be an asset.
Experience in an office leadership role.
Proficient in office software systems, Microsoft Word and Excel, payroll systems and bookkeeping.
Demonstrated supervisory, leadership, and/or managerial experience or relevant experience.
Possesses strong oral and written communication skills.
Good understanding of Human Rights and Employment Standards Legislation.
Proficient in office software systems, Microsoft Word and Excel, and in payroll systems
Highly approachable individual who possesses solid administrative skills and attention to detail.
Ability to work in a professional manner and to inspire others confidence and trust.
Strong teamoriented approach.
Ability to motivate and coach others as well as provide feedback.
Ability to plan, organize, delegate and follow up on team's activities and projects.
Proactive problemsolving skills and ability to make decisions.
Ability to multitask, adapt and cope with challenging situations.
Ability to lead and manage a team to achieve common goals in a fastpaced environment.