Human Resources Associate - Greater Toronto Area, Canada - Clearway

Clearway

Verified Company

Greater Toronto Area, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people.

In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments.

That is how we've evolved from a sewer and watermain contractor, to one of Canada's most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you.

We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary:

Essential Duties & Responsibilities:

HR Operations Support

Manages employee and other HRrelated files and records, both electronic and hard copy
Collects new hire payroll paperwork to ensure complete, accurate files and setup for payroll/ERP, benefits, and other systems. Enters and establishes electronic records and systems setups for all new hires.
Audits on a weekly and monthly basis employee files and records and makes changes to ensure alignment of HR records between payroll, benefits, Clearway's ERP solution and other relevant systems or records.
Processes employee onboarding and offboarding files, payroll changes (including calculations of final entitlements) and other transactions, including appropriate levels of supporting documentation.
Responds to thirdparty inquiries on such topics as employment verification (including preparation of employment confirmation letters), Service Canada Record of Employment, Statistics Canada jobs reporting and former employees seeking assistance.
Drafts, arranges reviews as required and processes organizational announcements and distribution of employeerelated communications.
Coordinates and supports annual employeerelated events including Take Your Kids to Work Day, recognition events and other functions.

HRIS Support

Acts as the lead for ongoing maintenance and information updates in BambooHR, including the addition and removal of employees and approval employeegenerated information updates (including updates to other Clearway systems and processes)
Responds to user inquiries about BambooHR systems and employee selfservice support, including issues related to navigation and processes, information updates, mobile app downloads and setup
Creates and maintains standard reporting templates and dashboards for departmental and crossfunctional reporting needs.
Identifies new opportunities to enhance reporting capabilities to generate data insights and standardize information reporting
Leverages system reporting capabilities to support adhoc reporting requests

Group Benefits and Retirement Savings Program Support

Manages Clearway's benefits and retirement savings programs, including onboarding and offboarding of eligible employees and acting as the initial point of contact for member inquiries and assistance.
Reconciles monthly group benefits invoices to ensure accuracy prior to submission for approval and payment. Organizes and reconciles other benefitsrelated submissions such as costplus programs.
Meets with newly eligible plan members to review entitlements and user access.
Creates and manages benefitsrelated communications to drive program awareness and utilization. Monitors plan utilization.
Schedules with retirement savings providers annual meetings for members to review portfolios and plan updates.
Assembles data and inputs to support annual plan renewals, reviews of annual retirement savings funds lineups, and other plan sponsor activities.
Prepares and managing employee communications and other events centered around employee wellness, including Employee and Family Assistance Program, topic seminars and learning sessions, mental health resources and other resources.

Requirements:

Post-Secondary Education in Human Resources or Industrial Relations
Knowledge and use of BambooHR or similar cloudbased HRIS systems and reporting tools is an asset
Exposure to employee benefits, retirement savings and other employee welfarerelated programs is considered an asset
Knowledge and use of Microsoft Word, Excel, PowerPoint and Adobe. Additional skills in graphic design and social media platforms are considered an asset.
Proficient in the English language (written and oral) with strong interpersonal and communication skills
Strong planning and organizational skills with the ability to multitask and prioritize competing demands
Ability to meet and adhere to deadlines and work under strict time con