HR Administrator - Toronto, Canada - Youthdale Treatment Centres

Youthdale Treatment Centres

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB OPPORTUNITY - HR Administrator - Full-Time Permanent Position
***As an integral member of the Human Resources team, the Human Resources Administrator provides support to the Human Resources department on a variety of HR functions in a multi-site environment.

The HR Administrator is the first point of contact for employees on all HR related inquiries. This position also provides administrative support for health and safety initiatives designed for the organization.

ACCOUNTABILITY
Reports directly to the Human Resources Manager.

CORPORATE RESPONSIBILTIES

Fosters positive and constructive interpersonal relationships with the Board of Directors, staff, volunteers, and clients, visitors, outside agencies, government officials and related professional associations.
Maintains and adheres to all relevant legislation.
Maintains and adheres to organizational policies and procedures.
Abides by all Occupational Health and Safety Policies.
Demonstrates management practices, which are consistent with the mission, vision and philosophy of Youthdale Treatment Centres.

JOB RESPONSIBILTIES

Human Resources

Supports all aspects of recruitment process including posting job advertisement, prescreening resumes, scheduling and participating in interviews, and completing reference checks.
Supports the HR team to develop, build, and implement a social media strategy targeting related positions in effort to recruit proactively for Youthdale.
Assists with the HR orientation and onboarding for new employees.
Supports the HR Generalist in developing tools and resources to support the leadership team in driving employee engagement across the organization.
Tracks, documents, and ensures all applicable paperwork is completed for organizational changes (i.e. position transfers/promotions, etc.).
Tracks automatic wage adjustments for all employees and ensure that they are processed by payroll accurately and in a timely manner.
Prepares and/or processes HR documents employment agreements, new hires documents including police checks, resignations and termination paperwork, employment letters, etc.
Ensures new employees are enrolled in the organizations benefit program and maintain employee benefit files/information for the HR department.
Organizes and maintains personnel files (paper and electronic).
Enters and maintains employee data in the HRIS, ensuring data integrity and consistency.
Assists with creating regular reports and presentations on HR metrics for review.
Responds to staff inquiries about HR and collective agreement concerns.
Updates and maintains HR policies as required.
Supports workplace investigations as required.
Assists in preparing for the timely processing of employee grievances and contract negotiations.
Processes and files Labour Relations correspondence.
Coordinates and maintains the collective agreement archive.
Records, tracks and assists with external legal requests for personnel file information in collaboration with departmental management, as assigned
Assists in preparing for meetings, taking and transcribing minutes and distribution of the same, as assigned.
Distributes and maintains confidential and highly sensitive material to appropriate team members and personnel files.
Supports the HR department as required.
Other duties as assigned.

Training & Development

Develops and maintains employee training records
Maintains HR compliance training requirements
Maintains organizational training information
Provides administrative support to the organization's professional development programs

Health & Safety

Enhances and promotes a strong health, safety and wellness culture across programs and locations
Assists in the updating of Health and Safety Policy and Procedures
Assists the Senior Director in the H&S orientation of new employees and monitor compliance
Coordinates / participates in various Health & Safety meetings (JHSC) and other sitespecific activities
Completes regular site inspections and audits assigned as per internal protocol and established schedules
Works with the Joint Health and Safety Committee to ensure regular inspections are in place
Participates in all sitespecific injury investigations, reporting and all followup as required
Follows up on action items recommended by the JHSC
Updates Health and Safety communication boards
Inputs monthly H&S stats on spreadsheet to feed onto dashboard
Conducts and supports departments with safety talks
Provides WSIB information to staff as required
Ensures the timely reporting for workplace injuries to the WSIB
Assist sin tracking and maintaining inventory of health and safety equipment and supplies
Facilitates the ReturntoWork program