Adjoint (e) Administratif(ve) - Administrative Assistant - Ottawa, Canada - SNC-Lavalin

SNC-Lavalin Ottawa, Canada

3 days ago

Full time

Description

Job Description

Adjoint (e) Administratif(ve)

Êtes-vous à la recherche d'une entreprise qui travaille sur de grands projets d'ingénierie dans le monde entier ? Voulez-vous faire la différence en améliorant la vie quotidienne des communautés dans le monde entier ? Vous souhaitez rejoindre une équipe inclusive et diversifiée sur laquelle vous pouvez vraiment compter ? Vous êtes au bon endroit

Votre rôle au sein de l'équipe

Au sein de l'équipe des relations gouvernementales, vous relèverez du Vice-Président, Relations gouvernementales et des institutions multilatérales de développement et vous aurez à :

Gérer l'agenda;

Créer et soumettre des rapports de dépenses dans l'application « Concur Dépense »;

Organiser les voyages nationaux et internationaux avec notre fournisseur mondial de voyages d'affaires.

Assister le Vice-président des relations gouvernementales et des institutions multilatérales de développement avec les prévisions budgétaires et les comptes de régularisation ;

Créer et renouveler des bons de commande sur notre portail d'approvisionnement pour fournisseurs ;

Assurer la coordination avec notre département des comptes à payer pour le paiement des factures fournisseurs ;

Assister le Vice-président des relations gouvernementales et des institutions multilatérales de développement à rédiger l'ordre du jour des réunions ;

Modifier et/ou télécharger des documents sur le site de collaboration SharePoint et assurer l'accès aux nouveaux membres ;

Être le point de contact lorsque des problèmes informatiques non résolus nécessitent une résolution rapide ;

Soumettre des demandes dans le portail des technologies de l'information pour l'intégration et le départ d'employés, les nouveaux logiciels et les incidents en cas d'interruption de la technologie ;

Soumettre des demandes de traduction sur le portail de notre traducteur local ;

Toutes autres tâches connexes

Pourquoi choisir AtkinsRéalis comme employeur ?

Parce que nous offrons notamment :

l'opportunité de travailler sur des projets variés et d'envergure autant à l'interne qu'à l'externe, au Canada et dans le monde entier;

un milieu de vie stimulant où l'équilibre vie personnelle et vie professionnelle est important;

l'accès à une offre de formations diversifiées axées sur le développement et les intérêts de chacun;

un salaire concurrentiel, des avantages sociaux flexibles, un régime d'actionnariat et un régime de retraite à cotisations déterminées;

un environnement de travail axé sur la santé et sécurité.

Le/la Adjoint (e) recherché.e

Diplôme d'études professionnelles (DEP) en secrétariat ou Diplôme d'études collégiales (DEC) en bureautique, profil juridique un atout.

Minimum de 5 ans d'expérience dans un poste similaire.

Anglais (ou français) courant, tant à l'oral qu'à l'écrit.

Maîtrise de la suite Microsoft Office (Outlook, Word, Excel et PowerPoint), SharePoint et Teams. Une expérience avec le système de gestion de documents juridiques sera considérée comme un atout.

Excellentes compétences en communication écrite et verbale.

Capable de travailler de manière autonome et en équipe.

Capable de travailler sous pression et de respecter les délais avec un souci du détail et un niveau minimal de supervision.

Bon jugement et confidentialité pour gérer les documents et les situations de nature confidentielle.

Dynamique, autonome et excellentes compétences organisationnelles.

Solide éthique de travail et capacité avérée à fournir un soutien opportun dans un environnement exigeant, au rythme rapide et multidisciplinaire.

Le défi vous intéresse? N'attendez plus Faites-nous parvenir votre CV et joignez-vous à pour façonner un meilleur avenir pour notre planète et ses habitants.

Chez AtkinsRéalis, nous cherchons à embaucher des individus possédant des caractéristiques, parcours et perspectives diversifiées. Nous croyons fermement que le talent de classe mondiale ne fait aucune distinction à l'égard du genre, de l'origine ethnique ou nationale, de l'identité et de l'orientation sexuelle, de l'âge, de la religion ou de la déficience, mais s'enrichit plutôt de ces différences.

AtkinsRéalis se préoccupe de votre confidentialité. AtkinsRéalis et les autres filiales ou entreprises affiliées de AtkinRéalis (communément désignées « SNC-Lavalin ») sont déterminées à protéger votre confidentialité. Veuillez consulter notre Avis de confidentialité sur notre site Carrières pour en savoir plus sur la façon dont nous recueillons, utilisons et transférons vos données personnelles.

En fournissant vos renseignements personnels à AtkinsRéalis, vous confirmez que vous avez lu notre Avis de confidentialité et que vous l'acceptez.

* Puisque AtkinsRéalis est une entreprise internationale et qu'elle a des bureaux partout à travers le monde où des milliers d'employés s'y situent, et que sa clientèle est internationale et nationale, nous devons être en mesure de fournir des services en français et en anglais. Par conséquent, une bonne connaissance des deux langues est requise en raison de la nature des services professionnels que vous fournirez.

_________________________________________

Administrative Assistant

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You've come to the right place

Your role within the Team

As a member of the Government Relations and Multilateral Development Institutions team, you will report to the Vice President of Government Relations and Multilateral Development Institutions and be responsible for:

Calendar management;

Create and submit expense reports in Concur Expense;

Secure domestic and international travel arrangements with our global business travel provider.

Assist Vice President of Government Relations and Multilateral Development Institutions with budget forecast and accruals.

Create purchase orders on our Procurement portal for suppliers and renew existing purchase orders up for renewal.

Coordinate the payment of supplier invoices with our Accounts Payable.

Assist Vice President of Government Relations and Multilateral Development Institutions in drafting the agenda for meetings.

Edit and/or upload documents on the SharePoint Collaboration Site and grant access to new members.

First point of contact when unresolved information technology issues require a quick resolution.

Submit requests in the Information Technology portal for onboarding and offboarding employees, new software, and incidents when technology interruptions.

Submit translation requests in our local translator's portal.

All other related tasks.

Why choose AtkinsRéalis as an Employer?

Because we offer:

The opportunity to work on diverse and large-scale projects, both domestically and internationally.

A stimulating work environment where work-life balance is valued.

Access to a wide range of training opportunities focused on individual development and interests.

Competitive salary, flexible benefits, share ownership plan, and defined contribution pension plan.

A work environment that prioritizes health and safety.

Qualifications for the Position

Diploma in secretarial work or Diploma of Collegial Studies (DCS) in office automation, legal profile an asset.

Minimum of 5 years of experience in a similar position.

Fluent in English, both oral and written.

Proficient in Microsoft Office suite (Outlook, Word, Excel, and PowerPoint), SharePoint and Teams. Experience with Legal Document Management System will be considered an asset.

Effective communicator with excellent written and verbal communications skills.

Ability to work independently and as part of a team.

Able to work under pressure and meet deadlines with high attention to detail and a minimal level of supervision.

Sound judgement and confidentiality to manage material and situations of a confidential nature.

Dynamic, autonomous, and excellent organizational skills.

Strong work ethic and a proven ability to provide timely support in a demanding, fast-paced and multidisciplinary environment.

Are you up for the challenge? Don't wait any longer Send us your CV and join us in shaping a better future for our planet and its inhabitants.

At AtkinsRéalis, we strive to hire individuals with diverse characteristics, backgrounds, and perspectives. We firmly believe that world-class talent knows no gender, ethnic or national origin, identity or sexual orientation, age, religion, or disability and is instead enriched by these differences.

AtkinsRéalis values your privacy. AtkinsRéalis and its subsidiaries or affiliated companies (collectively referred to as "AtkinsRéalis") are committed to protecting your privacy. Please refer to our Privacy Notice on our Careers site to learn more about how we collect, use, and transfer your personal data.

By providing your personal information to AtkinsRéalis, you confirm that you have read and accepted our Privacy Notice.

*Since AtkinsRéalis is an international organization that has offices all around the world where thousands of employees are located, and it's clientele is international and national, we must be able to provide services in French and in English. Therefore, a good knowledge of both languages is required because of the nature of our professional services you will provide.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

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