Executive Assistant - Edmonton, Canada - TransEd O&M Partners G.P

TransEd O&M Partners G.P

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary

The Executive Assistant is responsible for the independent management, coordination, and content of all administrative processes and procedures for the business organization of TransEd's Senior Leadership team.

The definition, development, and description of process flows takes place in close coordination with the General Manager.

Who We Are

TransEd Valley Line LRT is the first piece of the Valley Line project in Edmonton. Connecting Mill Woods to downtown Edmonton, the Valley Line allows commuters to go from the Southeast of Edmonton to anywhere the LRT stops.

Roles and Responsibilities

Supports the Senior Leadership team and the Board of Directors by performing general clerical and projectbased work while maintaining a professional company image.
Provides direct administrative support such as maintaining basic data management, managing meeting schedules and appointments, and coordinating travel and hotel reservations.
Oversees and maintains the daily operation of the office: identifying needs, acquiring supplies, managing office space and meeting room bookings, and coordinating office events and food orders/deliveries, when requested.
Liaise with key stakeholders to ensure effective communication of vital information to the management team.
Formats, proofreads, and arranges outgoing correspondence, presentations, and reports using various software packages.
Prepares and distributes agendas and supporting documents to meeting attendees and capture accurate minutes of the meetings.
Assists in other administrative tasks as directed by the General Manager, or as necessary.
Coordinates and supports employee engagement events as required.

Health, Safety, Environmental and Security

A good understanding of, maintaining awareness of, and following relevant health, safety and environmental legislation, TransEd Operation rule book, standard operation procedures, health, safety and environmental requirements and instructions within own role and organization.
Continuously monitors area of responsibility to ensure compliance with legislation and TransEd safety procedures. Overall responsibility of passengers, staff, and goods to enable compliance with regulations through safe and effective rail operation.
Maintains an awareness and follows TransEd emergency, accident/incident plan, policy, and procedures.
Constructively challenges unsafe practice at all levels and report through the necessary channels.
Informs/alerts the control center to any hazards which have been spotted along the route.
Understands the risk of ill health and the impact of wellbeing on the safety of an individual, others at work and the public. Understands strategies for fatigue management e.g., sleep quality, and stress management.
Manages own fitness to enable work to be carried out competently in order to reduce the risk to health and safety to self and all stakeholders.
Working knowledge of requirements and process for ensuring rail safety and security on the line, at stations and depots.
Constantly maintains a secure environment and responds to security issues and takes appropriate action in the event of a breach of a security as accordance with company safe operation procedures, policies, and safe systems of work.

Skills and Qualifications**- Bachelor's degree, Business Administration Diploma, or equivalent

35 years' experience in a business environment providing administrative support
Strong timemanagement and people skills, high degree of flexibility, and excellent multitasking ability
Advanced computer skills and experience with online platforms

Why choose TransEd Valley Line LRT

TransEd is made up of hardworking, respectful, and talented people who understand and invite diversity to the workplace. We take pride in holding ourselves accountable and continuing to meet or exceed service levels for the greater Edmonton community. We ensure they receive quality services because they—along with our people—are the reason we endure and succeed.
And it sure feels good helping hardworking Edmontonians get from A to B in a seamless transit experience.

What TransEd has to offer