Operational Support - Dorval, Canada - Transport Canada

Transport Canada

Verified Company

Dorval, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Transport Canada - Civil Aviation
Dorval (Québec)
CR-04
$50,821 to $54,857
For further information on the organization, please visit Transport Canada

Closing date: 9 March :59, Pacific Time

Who can apply:
Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Important messages:

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process.

If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation.

All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Starting April 1, 2023, all federal employees will be required to work from a Government of Canada workplace at least two to three times per week, or 40% to 60% of their regular schedule.

At Transport Canada (TC), this means we work at a worksite at least eight days during a four-week period.

Worksites include, but are not limited to, spaces such as TC approved worksites and collaborative spaces; Locations where TC inspectors conduct their work inspections or locations of stakeholder activities and meetings as well as Government of Canada touchdown and collaborative spaces.

Duties:

KEY ACTIVITIES

Provides support to the technical teams for all phases of oversight activities such as research, logístical arrangements for meetings, teleconferences and workshops, and preparation of decision records / action registers and other documents, amongst others.
Gathers and enters data into databases, verifies accuracy and generates reports and documents.
Files documents and keeps records in accordance with central agency and departmental directives and guidelines.
Responds to inquiries from internal and external clients, and/or redirects inquiries to the appropriate source.
Provides coaching, mentoring and on-the-job training to work colleagues on processes, systems and procedures to support the technical team.

Intent of the process:

Transport Canada is dedicated to building an inclusive workforce with a diversity of experiences, perspectives and backgrounds that represents Canada now and in the future.

Positions to be filled: 2

Information you must provide:

Your résumé.

Contact information for 2 references.

EDUCATION

Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES

Recent and significant experience* providing administrative support services in an office environment for a team or a manager in at least two of the following tasks: receiving, opening, assigning, tracking and filing files, data entry, tracking requests, preparing correspondence.
Experience providing financial or accounting support services and coordinating training files.
Experience in providing service and administrative support to a mostly internal or written clientele.
Recent and significant experience: one year experience acquired over the past five years.

ABILITIES

Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to prioritize in order to meet deadlines.

The following will be applied / assessed at a later date (essential for the job):
Bilingual - Imperative (BBB/BBB)

Information on language requirements

COMPETENCIES

Working effectively with others
Showing initiative and being actionoriented
Demonstrating Integrity and respect
Thinking things through
Detailoriented
Judgment

The following may be applied / assessed at a later date (may be needed for the job):

ASSET QUALIFICATIONS:

EDUCATION

Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) in the field of administration or office automation/technology.

Degree equivalency

EXPERIENCES

Experience in air transportation and/or a related field.
Experience using Microsoft Teams, Sharepoint, PowerPoint, One note, PDF.
Experience using computer system such as CCM Enterprise, RIDMS, GC Docs, Oracle, Peoplesoft.
Experience coordinating Access to Information and Privacy requests.
Experience in business travel support services such as making travel arrangements, preparing itineraries, and processing travel claims.
Experience organizing meetings.

ORGANIZATIONAL NEEDS

OPERATIONAL REQUIREMENTS

Some positions may require the willingness to work overtime occasionally and on short notice, to work weekends and/or to travel.

Conditions of employment:

Reliability Status security clearance

Tests:

Cognitive Ability - Level 1:

For more information, please consult:
Unsupervised Internet Test of Cognitive Ability - Level 1

Other information:

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve.

We promote employment equity and encourage you t