Receptionist - Grande Pointe, Canada - Keystone Western

Keystone Western

Verified Company

Grande Pointe, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

1. Receptionist

People Greeter:

Responding immediately to all incoming calls

Listening to caller requests and ensuring call is quickly referred to appropriate individual in a friendly and courteous manner

Greet all visitors to our office in a friendly and professional manner, ensure they feel welcome at Keystone

Receive and sign for all couriered deliveries to our office

Arrange for all couriered outgoing materials

Present positive, friendly, outgoing, and professional image at front desk

Keep front door locked and direct guests accordingly

.2. Administrative Responsibilities

In-Gating all trip envelopes from our driving team. This includes separating all bills of lading, driver expenses, log sheets, fines and tickets. Ensuring these documents are prepared for the appropriate team member.

Scan all relevant documentation into system

Transflo

Save PDF & attach to freight bill

Enter Shop workorders & monthly reconciliation

Post A/R cheque & credit card payments

Scanning & matching ACI/ACE to freight bills

Checking each driver envelope for the bill of lading and putting the correct trip number on the bills

Assist Accounts Receivable and Corporate Administrator with clerical responsibilities as required

Filing

Pick up the mail daily at 10:00am at both locations

Ensure the vending machines are fully stocked

Count and roll change from vending machine. Deposit money into the Caisse

Put together the Costco list of supplies needed

Bring all used rolls of towels from the bathrooms to front door for pick up on Wednesdays

Collecting the recycling bins and taking them to the street every Tuesday

Assist other team members as required

Salary:
From $18.00 per hour

Schedule: