Payroll Specialist - Remote, Canada - Debbie Mastel & Associates

Debbie Mastel & Associates

Verified Company

Remote, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Payroll Specialist is responsible for ensuring pay is processed on time, accurately, and in compliance with all government regulations for the company's operations within Canada & the US.

In addition, this role assists with the transition and automation of payroll services into the company's current and future payroll software and ERP system for Canada.

This is a work from home full time permanent opportunity.

Key Responsibilities:

Prepare, calculate and process earnings, deductions, pay adjustments, retroactive pays for bimonthly payroll
Review and confirm employee timesheets (for hourly field employees) to ensure accuracy
Enter employee data, including new hires, terminations, employment changes, intercompany transfers, and changes to pay rates
Process employee terminations, ensuring termination dates and reason for termination is entered accurately in the payroll system. Preparing ROE and submitting to Service Canada
Ensure compliance with federal, state, local and provincial payroll, wage and hour laws, regulations and best practices
Respond to State and Provincial notices for current and past employee wage requests
Review and ensure accuracy of approved advances, travel and potential overtime claims
Implement, maintain, and review the company's payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
Identify and recommend updates to payroll processing software and procedures
Maintain proper documentation and clean files to facilitate payroll audits as required by external auditors and management
Gain an understanding of company polices, procedures and other compliance changes with pay laws
Foster communication and compliance between various departments of the company to ensure compliance and accuracy of payroll administration
Work closely with Finance for accurate internal and external recording and reporting of all payroll information
Investigate, problem solve and respond to internal and external payroll queries in a timely manner while providing a high level of customer service
Take reasonable care to protect his/her health and safety and that of other workers by following safety policies & procedures, as well as government and industry regulations

Requirements:

510 years of related payroll experience required within oilfield services, transportation/trucking or the staffing & recruitment industry
Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred
PCP (Payroll Compliance Practitioner) Certification, a requirement
Knowledge of payroll functions including benefits and payroll taxes
Excellent organizational skills and attention to detail
Canadian Payroll processing experience is required. Experience processing payroll within US is preferred
Strong analytical, problemsolving and customer service skills
Ability to work well under pressure in a deadlinedriven environment
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)