Jobs
>
Toronto

    Convocation and Student Records Assistant - Toronto, Canada - University of Toronto

    University of Toronto
    University of Toronto Toronto, Canada

    3 weeks ago

    University of Toronto background
    Full time
    Description

    Date Posted: 04/30/2024
    Req ID: 37167
    Faculty/Division: University of Toronto Scarborough
    Department: UTSC:Ofc of the Registrar
    Campus: University of Toronto Scarborough (UTSC)
    Position Number:

    Description:

    About us:

    The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

    The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

    It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

    This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

    Your opportunity:

    Working under the direction of the Convocation & Student Records Coordinator, you will assist with assessing, reviewing and determining student's eligibility to graduate; update and maintain course and program rules, maintain academic records and monitor, review, update and reconcile information pertaining to students' final grades and academic status.

    Your responsibilities will include:

  • Acting as the first point of contact and responding to student records and graduation enquiries within the defined scope of the role and redirecting as appropriate.
  • Identifying changes to student records that affect academic status and correcting status and updating student records as required, including processing final and amended marks from eMarks to ROSI, updating Centennial, PEY and Co-op Programs, ensuring all work terms, co-op fees, degree and subject posts are accurate.
  • Informing students of their academic standing by reviewing and assessing student records using systems (such as ROSI and Degree Explorer) and assessing student academic records and determining graduation distinctions.
  • Identifying and resolving individual data anomalies and discrepancies and discrepancies relating to student records, graduation, academic standing, grades, etc.
  • Analyzing collections, records and/or reference administration processes and recommending improvements.
  • Providing detailed information on registration processes, policies, and procedures.
  • Updating and maintaining database records (Degree Explorer, ROSI, eService, eMarks, etc.).
  • Collecting user fees for registration activities on a regular basis by ensuring that Degree POSt codes and Co-op codes are accurately applied.

    • Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two (2) years of related experience required working in a post-secondary University or College registrarial environment.
  • Demonstrated experience working with ROSI or similar student information database system.
  • Experience in Degree Auditing System such as Degree Explorer or a similar system.
  • Excellent computer and data entry skills.
  • Experience using Microsoft Office Suite (such as Word, Excel, PowerPoint, Access, Teams, etc.).
  • Strong communication and interpersonal skills and ability to work well independently and as part of a team.
  • Excellent problem solving and time management skills.
  • Ability to exercise tact, good judgement, and discretion in handling confidential information.
  • Adaptability and flexibility to learn new tools and applications (e.g., new modules in Degree Explorer).
  • Strong customer service skills and attention to detail and accuracy.
  • Knowledge of academic programs, policies and procedures.
  • Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

    • To be successful in this role you will be:

  • Communicator
  • Diligent
  • Efficient
  • Multi-tasker
  • Organized
  • Problem solver

    • Notes:

  • This is a one (1) year term opportunity.
  • A full job description is available upon request from the .
  • This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's .

    • Closing Date: 05/09/2024, 11:59PM ET
    Employee Group: USW
    Appointment Type: Budget - Term
    Schedule: Full-Time
    Pay Scale Group & Hiring Zone:
    USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
    Job Category: Registrarial Services
    Lived Experience Statement

    Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

  • Lighthouse Labs

    Education Records Assistant

    3 weeks ago

    Lighthouse Labs Ontario, Canada

    Lighthouse Labs is looking to welcome a new Education Records Assistant. You will be an advocate for all-things Student Records, with documents regarding enrollment and graduation being your top priorities. You will spend a lot of your time checking graduation status and credenti ...

  • York University

    Program & Records Assistant

    1 week ago

    York University Toronto, Canada

    **Purpose**: · The incumbent is the first point of contact for the unit and is responsible for providing general and in-depth advising and support to students, faculty, staff, and the public on issues related to the Juris Doctor (JD) program. The Programs and Records Assistant wo ...

  • University of Toronto

    Employment Records Assistant

    2 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:03/21/2023 · **Req ID**: 30372 · **Faculty/Division**: University of Toronto Scarborough · **Department**: UTSC:Management Co-Op Programs · **Campus**: University of Toronto Scarborough (UTSC) · **Position Number**: · **About us**: · The University of Toronto Sca ...

  • Health Bound Health Network

    Health Records Assistant

    1 week ago

    Health Bound Health Network Toronto, Canada

    Business Profile: Health Bound Health Network is a network of rehabilitation clinics that is revolutionizing rehabilitation by helping people overcome the challenges of disabling injury, illness or age-related health conditions to live active, healthier, more independent lives. I ...

  • ONTE OF TEACHERS

    Membership Records Assistant

    1 week ago

    ONTE OF TEACHERS Toronto, Canada

    **Posting 24-08** · **Membership Records Assistant** · **Membership Records Unit, Membership Services Department** · - Permanent Position, Category 13 - Hiring Range $52,697 - $58,345_ · Drawing on your experience in high volume records handling in a modern database environment, ...

  • ONTE OF TEACHERS

    Bilingual Membership Records Assistant

    3 weeks ago

    ONTE OF TEACHERS Toronto, Canada

    **Posting 22-62** · **Bilingual Membership Records Assistant** · **Membership Records Unit, Membership Services Department** · - Permanent Position, Category 13 - Hiring Range $50,428 - $55,833_ · Drawing on your experience in high volume records handling in a modern database env ...

  • ONTE OF TEACHERS

    Bilingual Membership Records Assistant

    2 weeks ago

    ONTE OF TEACHERS Toronto, Canada

    **Posting 23-60** · **Bilingual Membership Records Assistant** · **Membership Records Unit, Membership Services Department** · - Permanent Position, Category 13 - Hiring Range $50,428 - $55,833_ · Drawing on your experience in high volume records handling in a modern database env ...

  • York University

    Records & Data Entry Assistant

    1 week ago

    York University Toronto, Canada

    **Purpose**: · The Records & Data Entry Assistant is responsible for data entry, maintaining the accuracy and integrity of computerized records systems and responding to requests and enquires. · **Education**: · Must be enrolled as a York student. · **Experience**: · Previous wor ...

  • York University

    Records & Data Entry Assistant

    2 weeks ago

    York University Toronto, Canada

    **Purpose**: · The Records & Data Entry Assistant is responsible for data entry, maintaining the accuracy and integrity of computerized records systems and responding to requests and enquiries. · **Education**: · Must be enrolled as a York student. · **Experience**: · Previous wo ...

  • ONTE OF TEACHERS

    Bilingual Membership Records Assistant

    1 week ago

    ONTE OF TEACHERS Toronto, Canada

    **Posting 24-18** · **Bilingual Membership Records Assistant** · **Membership Records Unit, Membership Services Department** · - Permanent Position, Category 13 - Hiring Range $52,697 - $56,462_ · French language proficiency testing will be administered. · **Responsibilities**: · ...

  • York University

    Records & Data Entry Assistant

    2 weeks ago

    York University Toronto, Canada

    **Purpose**: · The Records & Data Entry Assistant is responsible for data entry, maintaining the accuracy and integrity of computerized records systems and responding to requests and enquires. · **Education**: · Must be enrolled as a York student. · **Experience**: · Previous wor ...

  • ONTE OF TEACHERS

    Bilingual Membership Records Assistant

    2 weeks ago

    ONTE OF TEACHERS Toronto, Canada

    **Posting 24-26** · **Bilingual Membership Records Assistant** · **Membership Records Unit, Membership Services Department** · - Permanent Position, Category 13 - Hiring Range $52,697 - $56,462_ · French language proficiency testing will be administered. · **Responsibilities**: · ...

  • ONTE OF TEACHERS

    Bilingual Membership Records Assistant

    3 weeks ago

    ONTE OF TEACHERS Toronto, Canada

    **Posting 23-35** · **Bilingual Membership Records Assistant** · **Membership Records Unit, Membership Services Department** · - Permanent Position, Category 13 - Hiring Range $50,428 - $55,833_ · Drawing on your experience in high volume records handling in a modern database env ...

  • University of Toronto

    Convocation and Student Records Assistant

    1 week ago

    University of Toronto Toronto, Canada

    **Date Posted**:01/31/2023 · **Req ID**: 29529 · **Faculty/Division**: UofT Scarborough · **Department**: UTSC:Ofc of the Registrar · **Campus**: University of Toronto Scarborough (UTSC) · **Position Number**: · **Description**: · **About us**: · The University of Toronto Scarbo ...

  • University of Toronto

    Records and Support Services Assistant

    3 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:02/14/2023 · **Req ID**: 29752 · **Faculty/Division**: VP & Provost · **Department**: Accessibility Services · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · Student Life connects life to learning. We believe ...

  • University of Toronto

    Records and Support Services Assistant

    1 week ago

    University of Toronto Toronto, Canada

    **Date Posted**:11/06/2023 · **Req ID**: 34832 · **Faculty/Division**: VP & Provost · **Department**: Accessibility Services · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · Student Life connects life to learning. We believe ...

  • Northeastern University

    International Student Records Assistant

    11 hours ago

    Northeastern University Toronto, Canada

    About the Opportunity · - This job description is intended to describe the general nature and level of work being performed by people assigned to this _ · - classification. It_ · - is not intended to be construed as an exhaustive list of all responsibilities, duties and skills re ...

  • Ministry of the Attorney General

    Appeal Records Support Assistant

    3 days ago

    Ministry of the Attorney General Toronto, Canada

    Bring your proactive approach and superior organization skills to this opportunity with the Criminal Branch of the Crown Law Office where you will provide comprehensive file management support and administrative assistance relating to all court levels including the Ontario Court ...

  • University of Toronto

    Convocation and Student Records Assistant

    3 days ago

    University of Toronto Toronto, Canada

    **Date Posted**:04/30/2024 · **Req ID**: 37167 · **Faculty/Division**: University of Toronto Scarborough · **Department**: UTSC:Ofc of the Registrar · **Campus**: University of Toronto Scarborough (UTSC) · **Position Number**: · **Description**: · **About us**: · The University ...

  • Toronto Catholic District School Board

    Assistant Recording Secretary Legal Services

    2 weeks ago

    Toronto Catholic District School Board Toronto, Canada

    APPLICATIONS ARE INVITED FOR THE POSITION OF · ASSISTANT RECORDING SECRETARY LEGAL SERVICES · **Non-Union Level 10**: $61,240 - $76,549 · **Hybrid work model**: 80 Sheppard Avenue East, Toronto · The TCDSB offers comprehensive benefits and pension plan, generous vacation, and add ...