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Coordinator, Accounts Payable - Alliston, Canada - Town of New Tecumseth

Town of New Tecumseth

Verified Company

Alliston, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Town of New Tecumseth is looking for a detail oriented financial professional to join our rapidly growing team.

Why work with us?

Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment.

Additionally, the Town offers the following perquisites:
- flexible work environment, including ability to work from home up to two (2) days per week
- employer paid health and dental benefit packages
- competitive salaries

OMERS pension plan

- free gym membership at Town recreation centres
- professional development opportunities

Under the direction of the Supervisor of Accounting, the Accounts Payable Coordinator is responsible for completing all aspects of work relating to the Accounts Payable function and aides with month-end and year-end activities.

Responsibilities:

Sorting, tracking, and forwarding invoices for appropriate approval.
Ensure internal control compliance for new vendors, maintains vendor lists, and performs periodic reviews to correct class identification and eliminate duplicate vendors.
Administer general supplier invoices by matching packing slips and purchase orders, while ensuring invoices are properly approved and coded prior to entering. Performs invoice data entry and batch preparation for approval.
Process employee expenses, mileage reimbursements, and Pcard transactions, ensuring necessary supporting documents are attached enforces policy compliance, corresponds with department heads on related issues, and generates activity reports.
Track and reconcile purchase orders to quantity invoiced.
Process weekly electronic file transfers, cheque payments and ensure invoice adjustments and cancellations/stop payments are completed in a timely basis.
Generate weekly accounts payable aging reports to monitor vendor account status, assesses priority payment requirements and reviews monthly supplier statements for status, accuracy, and consistency.
Respond to vendor inquiries in a timely manner and maintains effective working relationships with employees to ensure coordination of invoice processing and vendor payments.
Maintain and update the accounts payable filing system.
Assist with related monthend and yearend processes, including holdback schedules, vendor account reconciliations, auditor requests, and reconcile subledger to general ledger including aged accounts payable. Prepares and issues T4A's and donation receipts as required.

Qualifications:

Requires a college diploma in Business or Accounting.
Requires 35 years of related experience in an accounts payable environment, preferably in a municipal setting.
Good understanding of HST rules and practices related to municipal accounts payable environments.
Problem solving ability required to analyze and investigate invoice/payment issues and implement corrective measures.
Ability to multitask and prioritize with mínimal supervision to ensure priority level of payments are met and achieve month/yearend activities.
Excellent customer service skills and when required the ability to resolve department and vender issues.

Salary:
$54, $67,558.40, plus employer paid benefits and OMERS pension plan

Hours:35 hours per week, Monday to Friday, 8:30 a.m. - 4:30 p.m.

Location:
Town's Administration Centre (10 Wellington St. E. in Alliston)

Start Date:
January 2024

To apply, please submit a cover letter, resume and copies of the required credentials (diploma) by November 15.
We thank you for your interest; however, only those selected for an interview will be contacted.

The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.

If contacted for an interview, please advise Human Resources if you require accommodation.