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    Senior Education Program Associate - Hamilton, Canada - McMaster University

    McMaster University
    McMaster University Hamilton, Canada

    3 weeks ago

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    Description

    Job Summary:

    Responsible for providing administrative support for an academic program or department, the Senior Education Program Associate plans and coordinates a variety of academic program or department events, projects and activities and is also accountable for monitoring the applicable project and event budgets and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events, and is responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

    Purpose and Key Functions:

  • Collect, analyze, assess, and summarize information relevant to the decision making process and developing recommendations for final approval and implementation.
  • Oversee the Canadian Residency Matching System (CaRMS) with the objective to match all available learner spots to ensure the viability of the program. · Assist in implementing program software changes, electronic modules and program surveys. Complete regular reports on projects and events status to all stakeholders, leadership and support staff and ensure the project scope and project parameters are clear.
  • Maintain, evaluate and continuously update projects and events including, but not limited to, electronic modules, curriculum updates, CaRMS and databases. · Oversee and coordinate education events, tutorials, academic half days and other learning and research initiatives.
  • Create, design and develop banners, presentations and other promotional materials for use at various events.
  • Create financial projections for projects and events and adjust throughout the duration of the project and event.
  • Monitor budgets and reconcile accounts, complete financial transactions including travel expense reports, advances, electronic cheque requisitions, purchase orders and journal entries.
  • Ensure appropriate venues and catering are secured provided and book transportation and audio-visual equipment as required.
  • Delegate tasks appropriately to staff to assist with planning and coordinating events and activities.
  • Make recommendations about future activities and events based on needs and results surveys.
  • Facilitate various meetings and chair committees were applicable.
  • Develop, plan, and coordinate rotation schedules for qualified residents at multiple sites.
  • Facilitate the evaluation process for preceptors and students. Compile evaluation results and bring negative evaluations forward for review.
  • Write a variety of documents including, but not limited to, correspondence and minutes.
  • Respond to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
  • Maintain confidentiality of information.
  • Set up and maintains filing systems, both electronic and hard copy.
  • Update and maintain information in databases.
  • Set up, use, and troubleshoot teleconferencing and videoconferencing equipment.

    • Requirements:

  • 2 year Community College diploma in Business Administration, or related field.
  • 3 years of relevant experience.

    • Additional Information:

    The successful candidate will have least 3 years of experience working in an academic or clinical setting, experience working with medical residents and a distributed education model, and oversight of events planning, project coordination and implementation.

    Additional key competencies include:

  • Experience working with university policies and procedures.
  • Experience in a healthcare/medical environment.
  • Demonstrated skills working in a team environment.
  • Proven leadership skills including training and delegation.
  • Demonstrated experience with various software applications including word processing, Excel, Access, Outlook, and database management.
  • Preference will be given to applicants with experience in competency based medical education and using MedSIS system or equivalents.
  • The ability to multi-task will be required; strong communication (oral and written) and interpersonal skills are essential.

    • There are some early morning or evening meetings which will need to be accommodated, as well as the occasional weekend; a flexible work schedule is required.

    What We Offer:

    In addition to joining a Top Ranked University, McMaster offers a very competitive Total Compensation Package that includes, but is not limited to:

  • Employer Paid benefits such as Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance,
  • Progressive paid Annual Vacation Plan,
  • Participation in a competitive Contributory Pension Plan,
  • Training, coaching and professional development opportunities,
  • Employee Tuition Assistance for continuous professional development & education,
  • Opportunity to be a part of an academic environment working alongside professionals who share a passion for life-long learning.

    • For more information, please visit McMaster's Total Rewards website .

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