Administration Assistant - Victoria, Canada - British Columbia Construction Association

British Columbia Construction Association

Verified Company

Victoria, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The BC Construction Association is seeking a dynamic, versatile, highly organized and computer literate team player to work in their head office.

The role is a key provider of administrative support for the executive, project and departmental teams throughout the organization.

The position will collaborate closely with the Chief Operations Officer to ensure the association's daily operations run seamlessly and efficiently.

The British Columbia Construction Association (BCCA) represents over 10,000 employers in BC's vibrant and vital construction industry.

BCCA plays an important role in advocating for employers in the industrial, commercial, and institutional sector, which employs over 205,000 BC residents with $112 Billion in projects province wide.

BCCA's valuable industry programs and services include Bid Central, BC's largest online construction bidding marketplace, the Builders Code, a leading-edge workplace culture initiative in the dynamic stages of its rollout and growth, STEP, and BCCA IN.

We are also the creators and hosts of BC's annual Construction Month.

We value community, safety, ethical and respectful business practices, fair market competition, innovation and leadership.

Job Tasks:

Providing administrative support to Executive Team.
Draft, proofread and respond to correspondence and other written materials.
Provides smooth communications between departments
Maintain and organize paper and electronic filing system
Provide calendar management support for President and Executive calendar including scheduling Zoom and Teams meetings.
Take minutes and provide meeting support
Arrange travel and accommodation arrangements
Support COO in assembling and distributing Board meeting packages using WordPress.
Support team on IT issues in collaboration with IT provider
Updating Association information with BC Lobbyist registry, and Societies online.
Liaising with the Association's insurance brokers to complete the annual insurance coverage requirements
Support accounting and marketing teams as required.
Work independently and within a team on special and ongoing projects including events and meetings
Perform research and prepare reports as needed.
Help prioritize tasks, manage deadlines and problem solving for various projects.

Key Results:

Positive relationship with all BCCA Team members
Effective administrative support
Documentation and scheduling is professional and done in a timely manner

Qualifications & Competencies:

Postsecondary education
Minimum 5 years' experience in an administrative role
Competence with Microsoft Office software (Word, Excel, Outlook, PowerPoint) and MS Teams.
Experience with WordPress, Zoom, SurveyMonkey and other technology an asset
Experience with Board meetings, governance, and minute taking at meetings
Maintaining the administrative office files and other office records
Professional and friendly attitude
Team Player
Versatile skills required to adapt to a variety of tasks
Strong written and oral communicator
Ability to work with mínimal supervision

Start Date:
Any Time

Salary commensurate with qualifications and experience.