Jobs
>
Executive Assistant
>
Toronto

    Executive Assistant - Ontario, Canada - Ontario Health

    Ontario Health
    Ontario Health Ontario, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our missionis to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

    What Ontario Health offers:

    Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

    ·Fully paid medical, dental and vision coverage from your first day

    ·Health care spending account

    ·Premium defined benefit pension plan

    ·3 personal days and 2 float days annually

    ·Individual contributors start at 3 weeks' vacation with 4 weeks at 2 yrs.

    ·Career development opportunities

    ·A collaborative values-based team culture

    ·Wellness programs

    ·A hybrid working model

    ·Participation in

    Want to make a difference in your career? Consider this opportunity.

    Working collaboratively as a team member for Ontario Health Regions, the Executive Assistant will provide executive services, support and serve as the primary point of contact internal and external stakeholders on all matters.

    Here is what you will be doing:

  • Provides executive services to ensure timely and accurate information is prioritized, researched, analysed and summarized to ensure the executive is kept apprised of issues, operations and activities of the functional area.
  • Serves as the focal point of contact between the Executive and Ontario Health leadership and stakeholders across the health system to manage corporate linkages and protocols.
  • Manages the flow of communications to and from the office to facilitate the prioritization, coordination and delegation of requests for information and to ensure the Executive is properly briefed in all significant matters.
  • Provides preliminary review, synopses and compilation of materials prepared for the Executive's review, or in preparation of meetings.
  • Plans and oversees the scheduling of meetings, speaking engagements and presentations and coordinates the preparation and/or compilation of background materials.
  • Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments.
  • Completing expense reports.
  • Composing and preparing correspondence that is sometimes confidential, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Leads and participates on assigned projects by researching and summarizing topics on a variety of operational and other matters.
  • Attends meetings, working groups and committees as part of a community of practice with other Executive Assistants across Ontario Health.
  • Manages day to day office operations including budget administration
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Facilitates cross-regional coordination of travel and outreach plans
  • Ensures documents are kept updated and responds to requests for materials regarding the region in general
  • Edits and completes first drafts for written communications to external stake holders
  • Edits all, and creates acknowledgement letters to external stakeholders

    • Here is what you will need to be successful:

    Education and Experience

  • Graduation from a college or university; or equivalent education and experience
  • Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in public sector/ non-profit organization within a highly demanding work environment with expertise in prioritizing and managing competing priorities and deadlines.
  • Experience and interest in internal and external communications and partnership development
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

    • Knowledge and Skills

  • Knowledge of executive office protocols and administrative systems within a government environment
  • Political acuity and effective stakeholder management skills.
  • Skilled in managing work processes, adapting procedures, and providing optimal services
  • Flexibility and an ability to work with tight timelines
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and external and internal stakeholders.
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

    • Employment Type: Temporary Full-time (6 month contract)

    Salary Band: 3

    Location: Toronto, Ontario (currently hybrid; subject to change)

    All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

    Internal Application Deadline Date: March 26, 2024

    Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.

    We encourage applicants with accessibility needs to notify us if they have any accommodation needs in the application and/or interview process.

    Note: As part of the initial recruitment screening process, applicants must confirm that they are fully vaccinated against COVID-19. If applicants are not fully vaccinated, they will be required to identify any accommodation needs pursuant to a protected ground under the Code. Applicants who identify an accommodation need will be required to provide supporting documentation with respect to their need for accommodation when requested by Ontario Health. If no such accommodation is identified, the applicant will not be eligible to proceed through the recruitment process.

  • CT Real Estate

    Executive Assistant

    3 weeks ago

    CT Real Estate Toronto, Canada

    **What you'll do** · - Proven track record in an administrative role · - High degree of professionalism, business maturity, common sense and good judgement · - Strong organization skills and attention to detail and accuracy · - Flexibility and able to thrive in a fast-paced envir ...

  • GardaWorld

    Assistante Exécutive

    3 days ago

    GardaWorld Toronto, Canada

    **Chef de bureau** · GardaWorld recrute un Chef de bureau pour se joindre a son equipe aux Transport de valeurs. · Relevant directement du chef de l'exploitation, le Chef de bureau organise et coordonne l'administration et les procedures du bureau, afin d'assurer l'efficacite, l' ...

  • Intact

    Executive Assistant, Corporate

    1 hour ago

    Intact Toronto, Canada

    Nos employés sont au cœur de ce que nous faisons de mieux : aider les gens, les entreprises et la société à aller de l'avant dans les bons moments et à être résilients dans les moments difficiles. En vous joignant à notre équipe, vous contribuerez à ces efforts aux côtés de gens ...

  • Colas Rail UK

    Mcasphalt Office Manager/ Executive Assistant

    3 weeks ago

    Colas Rail UK Toronto, Canada

    Profil- L'assistant(e) exécutif (ve) /responsable de bureau soutient les cadres dans toutes les fonctions administratives, y compris la coordination des voyages, la planification des réunions, les dépenses, la tenue des contacts et des notes de réunions ainsi que la participation ...

  • Softchoice

    Executive Assistant

    2 weeks ago

    Softchoice Toronto, Canada

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to kee ...

  • CaseWare IDEA

    Executive Assistant

    2 weeks ago

    CaseWare IDEA Toronto, Canada

    Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,00 ...

  • Baycrest

    Executive Assistant

    2 weeks ago

    Baycrest Toronto, Canada

    Baycrest Centre for Geriatric Care has an opportunity for an · **EXECUTIVE ASSISTANT** · FULL TIME · 70 Bi-Weekly Hours| Non-Union| Days Shift · Baycrest provides care to approximately 1,200 people daily, through a continuum of services that includes wellness programs, residentia ...

  • When I Work

    Executive Assistant

    3 weeks ago

    When I Work Toronto, Canada

    _When I Work is a remote first company, however, due to the nature of this role, we will only be accepting applicants located in the Toronto, Ontario metro area. This role will have regular in-person meetings and may require some travel._ · **Who We Are**: · - We help hourly team ...

  • InventCan Corp.

    Executive Assistant

    2 weeks ago

    InventCan Corp. Toronto, Canada

    we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. · The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention ...

  • York University

    Executive Assistant

    2 weeks ago

    York University Toronto, Canada

    **Purpose**: · Ancillary Services provides a wide range of professionally managed campus services and amenities to enhance the student experience and support York University's mission, vision and priorities. With a commitment to sustainability, equity, diversity and inclusion, An ...

  • Ontario Pension Board

    Executive Assistant

    3 weeks ago

    Ontario Pension Board Toronto, Canada

    **Our Administrative Support Services Branch is looking for an** · **Executive Assistant** · **(Approximately 18-month contract)** · Energized by performing in a dynamic, diverse work environment providing superior service to OPB's Executive Leadership Team, you excel at handling ...

  • SPRINT Senior Care

    Executive Assistant

    2 weeks ago

    SPRINT Senior Care Toronto, Canada

    **Executive Assistant** · **Position Type**: Full-time, Permanent · **Department**: Administration · **Reports To**:CEO · **Location**: Toronto · **SPRINT Senior Care** began caring for seniors and enabling seniors to care for themselves in 1983. We continue to do so today as an ...

  • Scotiabank

    Executive Assistant

    3 weeks ago

    Scotiabank Toronto, Canada

    Requisition ID: 165846 · Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · **Executive Assistant, Global Banking and Markets - Toronto, ON** · A unique opportunity for an experienced Executive Assistant to join a high perform ...

  • BFL CANADA

    Executive Assistant

    2 weeks ago

    BFL CANADA Toronto, Canada

    **We offer more than a job, we offer a career** · - We support our employees to shape their careers by encouraging continuing education and investing in training and development. · - We put our employees at the center of what we do to allow them to grow personally and professiona ...

  • BFL Canada

    Executive Assistant

    2 weeks ago

    BFL Canada Toronto, Canada

    Job Details · Description · **We offer more than a job, we offer a career** · - We support our employees to shape their careers by encouraging continuing education and investing in training and development. · - We put our employees at the center of what we do to allow them to gro ...

  • Baycrest

    Executive Assistant

    2 weeks ago

    Baycrest Toronto, Canada

    Baycrest Hospital has an opportunity for an · **EXECUTIVE ASSISTANT, FULL TIME** · 70 Bi-Weekly Hours | Non-Union | Day Shifts · Reporting to the Manager, Hospital Board Governance, Office of the President & CEO, the Executive Assistant will provide senior level administrative su ...

  • Fengate Asset Management

    Executive Assistant

    2 weeks ago

    Fengate Asset Management Toronto, Canada

    **OPPORTUNITY** · This is an opportunity to be the right-hand to Fengate's Executive Vice President, Investor Relations and Capital Formation and Director, Capital Raising. The successful incumbent will elevate the level of executive support as a trusted advisor and confidante. T ...

  • Alimentiv

    Executive Assistant

    2 weeks ago

    Alimentiv Toronto, Canada

    **Job Title**:Executive Assistant · **Salary**: $50,000 - $84,000 CAD · **Location**: Home based · **Reporting to**:CFO · **Department**:Executive/CEO · **Job Summary**: · Administer and coordinate day-to-day and special event activities for the Office of the Executives, providin ...

  • Multiplex

    Executive Assistant

    3 weeks ago

    Multiplex Toronto, Canada

    At Multiplex, we shape skylines across the globe. As a pioneering construction business, we build complex, iconic and sustainable structures that stand the test of time and add to the economic, cultural and community life in the areas we operate. We have the boldness to take on p ...

  • Gensler

    Executive Assistant

    3 weeks ago

    Gensler Toronto, Canada

    Your Role · As an Executive Assistant, you will provide direct administrative support to our Toronto office Managing Directors. · What You Will Do- Support day-to-day administrative tasks for Managing Directors- Screens incoming calls and fields accordingly- Builds and maintains ...