-
Executive Assistant to The Cao
1 week ago
University of Toronto Toronto, Canada**Date Posted**:05/22/2024 · **Req ID**:37414 · **Faculty/Division**: Faculty of Social Work · **Department**: Faculty of Social Work · **Campus**: St. George (Downtown Toronto) · **Description**: · **About the Factor-Inwentash Faculty of Social Work**: · The Factor-Inwentash Fac ...
-
Executive Assistant, Cao
2 weeks ago
University of Toronto Toronto, Canada**Date Posted**:05/16/2024 · **Req ID**:37369 · **Faculty/Division**: School of Management · **Department**: Joseph L. Rotman School of Management · **Campus**: St. George (Downtown Toronto) · **Description**: · **UTemp is hiring** · UTemp is the University of Toronto's short-ter ...
-
Executive Assistant, Cao
2 weeks ago
University of Toronto Toronto, Canada**Date Posted**:05/16/2024 · **Req ID**:36469 · **Faculty/Division**: School of Management · **Department**: Joseph L. Rotman School of Management · **Campus**: St. George (Downtown Toronto) · **Description**: · **About us**: · The Rotman School of Management is part of the Unive ...
-
Administrative Assistant to The Cao
5 days ago
AGCO Toronto, Canada**Term**: One Year Contract, Full Time · **Division/Branch**: Corporate Services Division / Chief Administrative Officer's Office · **Application Deadline**: April 19, 2023 · **Level**: Level 7 · **Salary Range**: Min: $31.93 hourly to Max: $37.57 hourly · The Alcohol and Gaming ...
-
Administrative Assistant to The Cao
3 days ago
Alcohol and Gaming Commission of Ontario Toronto, CanadaThe Alcohol and Gaming Commission of Ontario (AGCO) is responsible for regulating the alcohol, gaming and horse racing sectors and cannabis retail in Ontario in accordance with the principles of honesty and integrity, and in the public interest. · The AGCO's Corporate Services Di ...
-
Executive Assistant, Cao
16 hours ago
University of Toronto Toronto, Canada**Date Posted**:03/08/2024 · **Req ID**:36469 · **Faculty/Division**: School of Management · **Department**: Joseph L. Rotman School of Management · **Campus**: St. George (Downtown Toronto) · **Description**: · **About us**: · The Rotman School of Management is part of the Unive ...
-
Executive Assistant to the CAO
2 days ago
University of Toronto Toronto, CanadaDate Posted: 05/30/2024 · Req ID:37414 · Faculty/Division: Faculty of Social Work · Department: Faculty of Social Work · Campus: St. George (Downtown Toronto) · Description: · About the Factor-Inwentash Faculty of Social Work: · The Factor-Inwentash Faculty of Social Work at the ...
-
Executive Assistant, CAO
1 week ago
University of Toronto Toronto, ON, CanadaDate Posted: 05/16/2024 · Req ID:36469 · Faculty/Division: School of Management · Department: Joseph L. Rotman School of Management · Campus: St. George (Downtown Toronto) · Description: · About us: · The Rotman School of Management is part of the University of Toronto, a glo ...
-
Executive Assistant, CAO
1 week ago
University of Toronto Toronto, ON, CanadaPress Tab to Move to Skip to Content Link · Select how often (in days) to receive an alert: · Select how often (in days) to receive an alert: · Date Posted: 05/16/2024 · Req ID: 37369 · Faculty/Division: School of Management · Department: Joseph L. Rotman School of Manageme ...
-
Executive Assistant, CAO
2 weeks ago
University of Toronto Toronto, CanadaDate Posted: 05/16/2024 · Req ID:36469 · Faculty/Division: School of Management · Department: Joseph L. Rotman School of Management · Campus: St. George (Downtown Toronto) · Description: · About us: · The Rotman School of Management is part of the University of Toronto, a global ...
-
Executive Assistant to the CAO
3 days ago
University of Toronto Toronto, ON, CanadaPress Tab to Move to Skip to Content Link · Select how often (in days) to receive an alert: · Select how often (in days) to receive an alert: · Date Posted: 05/22/2024 · Req ID: 37414 · Faculty/Division: Faculty of Social Work · Department: Faculty of Social Work · Campus ...
-
Executive Assistant to the CAO
1 week ago
University of Toronto Toronto, CanadaDate Posted: 05/22/2024 · Req ID:37414 · Faculty/Division: Faculty of Social Work · Department: Faculty of Social Work · Campus: St. George (Downtown Toronto) · Description: · About the Factor-Inwentash Faculty of Social Work: · The Factor-Inwentash Faculty of Social Work at the ...
-
Executive Assistant, CAO
2 weeks ago
University of Toronto Toronto, Canada Full timeDate Posted: 05/16/2024 · Req ID:36469 · Faculty/Division: School of Management · Department: Joseph L. Rotman School of Management · Campus: St. George (Downtown Toronto) · Description: · About us: · The Rotman School of Management is part of the University of Toronto, a global ...
-
Administrative Assistant, Office of the CAO
1 week ago
Jaguar Media Inc Ontario, CanadaAdministrative Assistant, Office of the CAO · The Municipal Information Network is Canada's only daily dedicated to the municipal field. Our paid subscribers are informed via our daily enewsletter. We deliver the latest news and developments related to the municipal scene. In a ...
-
Executive Assistant to The Bursar
3 weeks ago
Victoria University Toronto, CanadaJOB OPPORTUNITY · Professionals/Managers & Confidentials - Office of the Bursar · **Posting Date**: June 8, 2023 · **Closing Date**: June 23, 2023 · **Position Title**: Executive Assistant to the Bursar & Chief Administrative Officer · **Department**: Office of the Bursar · **App ...
-
Executive Assistant to The Chief Administrative
2 weeks ago
The Royal Conservatory Toronto, Canada**Job Description**: · **What is the Opportunity?**: · The Executive Assistant plays a pivotal role in delivering and maintaining varied administrative support for the office of the Chief Administrative Officer (CAO). Serving as the primary contact between staff members, the boar ...
-
Manager, Business
1 week ago
Condominium Authority of Ontario Toronto, Canada**Background** · The Condominium Authority of Ontario is a not-for-profit designated authority. We provide education, consumer protection, information and dispute resolution for condominium communities. · **What we offer**: · We are a dynamic organization working in a rapidly cha ...
-
Bilingual Junior Information Officer
3 weeks ago
Condominium Authority of Ontario Toronto, Canada**Background** · The Condominium Authority of Ontario is a designated administrative authority responsible to the Minister of Public and Business Service Delivery. We provide education, consumer protection, information and dispute resolution for condominium communities. · **What ...
-
Junior Information Officer
2 weeks ago
Condominium Authority of Ontario Toronto, Canada**Background** · The Condominium Authority of Ontario is a not-for-profit designated administrative. We provide education, consumer protection, information and dispute resolution for condominium communities. · **What we offer**: · We are a dynamic organization working in a rapidl ...
-
Administrative & Events Coordinator
3 weeks ago
University of Toronto Toronto, Canada**Date Posted**:05/09/2024 · **Req ID**: 37284 · **Faculty/Division**: Temerty Faculty of Medicine · **Department**: MED: Ofc of the Dean · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · Home to over 40 departments and insti ...
Executive Assistant, CAO - Toronto, Canada - University of Toronto
Description
Date Posted: 05/16/2024
Req ID:37369
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Description:
UTemp is hiring
UTemp is the University of Toronto's short-term staffing service. We pride ourselves on the high number of UTemp employees who are able to make the transition from short-term casual employment to appointed positions within the University of Toronto.
The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.
About Rotman School of Management:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada's commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here's where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.
Your opportunity:
As the Executive Assistant to the CAO, you will actively support the Rotman School's goal of ranking as one of the top tier business schools world-wide and accomplish this in providing executive level support to the Chief Administrative Officer (CAO). As the Executive Assistant, you must have a comprehensive view of the School at all times and in particular the strategic planning and operational activities involving the CAO, the direct reports in the portfolio and other senior colleagues. The Executive Assistant must keep abreast of all activities and situations in the School that impact this portfolio to knowledgeably support the CAO in the resolution of issues and action items. The Executive Assistant is the key point person for internal staff and faculty, as well as external contacts, coordinating access to the CAO, based on a thorough understanding of the CAO's priorities and the needs of internal and external clients. The Executive Assistant provides comprehensive confidential administrative support to the Office of the CAO.
Reporting directly to the CAO, the Executive Assistant ensures the effective and efficient daily operation of the Office of the CAO.
Responsibilities include: establishing and managing systems for overseeing a wide range of administrative processes; supporting the budget process and other financial related matters, including the preparation of documentation for budget meetings; management of a complex and heavy appointment schedule; preparation of presentation materials and meeting notes for an extensive schedule of meetings; supporting Committees and taking minutes; attendance tracking and reconciliation; liaising in a professional and courteous manner with all faculty members, administrative staff and external parties; handling office communications, dealing with business correspondence, emails and phone calls; briefing the CAO on key issues and current events; conducting research; preparing confidential materials; arranging meetings and events specific to the CAO; records management; booking travel arrangements; and special projects as assigned.
The Executive Assistant is proactive, customer-service oriented, with impeccable interpersonal skills, sound judgment, good decision-making skills, and a team player. While primary service is provided to the CAO, the Executive Assistant provides occasional support in peak periods to other designated Directors and Managers within the CAO's portfolio (e.g., Financial Services, IT, Building Operations, Human Resources, Capital Projects and Special Projects), as well as to the Dean's Office.
Essential Qualifications:
Education:
University degree or relevant combination of education and experience.Educational background in business administration, project management are especially useful.
Experience:
- Minimum five (5) years related senior administrative experience, with responsibility providing support to a senior executive, preferably in a university or academic setting.
- Demonstrated experience in project management, research, spreadsheet creation and manipulation, quantitative analysis, and event planning.
- Knowledge of the University's Procurement and Financial Management policies is preferred.
- A highly developed sense of customer service.
- Ability to handle matters of a confidential and sensitive nature.
Skills:
Computer Skills:
- Excellent computer and software skills: MS Office (Word, Excel, PowerPoint, Access)
- Familiarity with desktop publishing; basic HTML, web page management
- Familiarity with audiovisual equipment for presentations an asset
Organizational Skills:
- Excellent organizational and time-management skills
- Ability to work independently, set priorities, manage multiple tasks and projects and meet deadlines
- Proven track record of using good judgment in dealing with issues in a fast-paced, dynamic environment.
- Flexibility and ability to function within an environment where priorities frequently compete and/or shift.
Analytical Skills:
- Demonstrated analytical and problem solving skills
- Superior quantitative skills with demonstrated experience in handling spreadsheets and analysis
Communication Skills:
- Demonstrated superior writing and editing skills
- Superior communications skills, both written and verbal (e.g., drafting written correspondence, minutes, proposals)
Other:
- Proactive, results-oriented attitude; ability to accumulate the organizational knowledge necessary to identify issues and accomplish tasks.
- Excellent interpersonal skills; ability to work collaboratively and positively in a team setting; ability to work effectively with a wide range of people and personalities (members of the University and corporate communities, students, architects, consultants and construction personnel etc.) in a variety of settings.
- Able to establish credibility and trust with internal and external contacts and be recognized as a key point person who represents the Office of the CAO.
- Ability to represent the priorities of the CAO's Office within the overall priorities of the Dean's Senior Management Team.
- Possess initiative and creativity in identifying opportunities for enhancing the functioning of the Office of the CAO and managing the priorities of the Office.
- Thoroughness and careful attention to detail.
- Tact, discretion, sensitivity to confidential matters.
Contract duration: Two months
Closing Date: 05/30/2024,11:59PM ET
Employee Group: PM
Appointment Type: Budget - Casual
Schedule: Monday to Friday, 8:45am to 5:00pm
Pay Scale Group & Hiring Zone: $39.62/hour
Job Category: Administrative / Managerial