Purchasing Coordinator - Saskatchewan, Canada - Saskatchewan Polytechnic

Description

• Supervise, train, provide evaluation of staff, assist in hiring and recommend any disciplinary actions.
• Provide input into decision on staffing levels.
• Plan prioritize, assign and monitor staff duties.
• Encourage staff training, professional development or upgrade skills.
• When necessary initiate difficult or uncomfortable conversations.
• Holds staff accountable for outcomes
• Co-ordinate and schedule staff vacations, earned days off to ensure adequate coverage to provide required services.
• Ensure logistical related RFXs have a clearly defined statement of work to meet the needs of Saskatchewan Polytechnic.
• Actively participate in the process and specifically the evaluation process to ensure the best outcome/contract for Saskatchewan Polytechnic.
• Develop and maintain a test plan for the Procurement modules of
• Banner
• Provide a leadership role in systems development and testing. Ensure all testing is documented
• Liaise and test with other Financial Services groups (Accounts Payables) on issues that impact across other modules
• Responsible to remain abreast of all banner changes that impact procurement.
• Research and identify problems/issues arising from new releases and develop and initiate solutions. Document all such problems and solutions.
• Periodically review the Banner system to determine viability of implementing previously unused functions and develop strategies for dealing with related issues/problems.
• Design training programs and develop training materials to train all procurement system users. Provide training in new processes and procedures along with ongoing support and trouble shooting.
• Maintain a consistent process to provide the handling of all incoming, outgoing and internal campus mail at each campus.
• An ability to clearly and concisely communicate Sask Polytech needs in contracts.
• Comprehension and knowledge of external contracts and how to access information pertaining to.
• Manage the development of the respective campuses operating and capital budget
• Manage the quarterly reviews of the actual results compared to budget and provide variance explanation to manager of department
• In collaboration with the other procurement team members develop strategy for strategic sourcing, cost savings and asset management.
• Identify short and long term needs for department and participate in finding solutions.
• Prioritize, analyze and process those web requisitions that are capital sole/single sourced outside the purchasing specialists' authorization level.
• Provide support and interpretations to policies and procedures legislation trade agreements.
• Oversee monthly corporate card process
• Oversee corporate card applications
• Responsible for reviewing and authorizing all purchases greater than $25, including capita;
• This position is responsible for ensuring the goods and services have been: Procured as per policy and trade agreement, Documentation is attached to request,
• Work with/alongside internal stakeholders to determine appropriate
• Specification
• Ensure MCS ASSA's are approved as per the MAG. – Major projects normally last several months and occasionally overlap a fiscal year and then require interim progress payments budget adjustments and final reconciliations prior to authorizing close out of the project.
• Work with Budget, Facilities and Accounts Payable on a quarterly basis to ensure projects have been recorded accurately (change orders entered)
• Ensure department has/maintains a client focus.
• Twice a year be accessible to provide information to the external auditor
• This position provides leadership on testing and implementation of new financial upgrades, this includes developing a test plan. Ie FAST Web Requisitioning QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) 1. Post-secondary diploma in business administration or finance related with a Supply Chain Management (SCMP) designation or an equivalent combination of education and experience.

• Ability to work within an enterprise resource planning (ERP) system.

• Effective interpersonal and communication skills (both written and verbal).
• Demonstrated ability to problem solve under deadline pressures and competing priorities.
• Demonstrated ability to work independently in a team environment with minimal supervision.
• Demonstrated proficiency with software applications (i.e. Microsoft programs Excel, Word, PowerPoint).
• Demonstrates valuing diversity. Desired QSA Required Competencies