Coordinator, Sales Administration - Mississauga, Canada - Edenshaw Management Limited

Edenshaw Management Limited

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

SCOPE

RESPONSIBILITIES

General clerical duties including photocopying, printing, scanning, and filing
Maintain electronic and paperbased files
Monitor, track and follow up with pending files, amendments, cheques, outstanding file issues, past due deposits, mortgage approvals, rescission documents, and Broker Co-Op Agreements
Implement administrative training and followup with new hires
Support thirdparty sales administration team
Monitor and track all salesrelated information including sales deposits and agent commissions, etc.
Prepare and monitor legal transmittals and distributions
Perform periodic file and deposit audits to guarantee the integrity of the departments' data and reports
Assist with setups, interim and final closing of projects
Prepare different forms of communication with purchasers
Prepare and maintain detailed procedure workflows and process documentation
Export relevant data from the Sales Platform and other sources to create consolidated information for reporting purposes
Produce sales reports and dashboards
Perform industry research when required

SKILLS

Communication
Strong interpersonal skills and ability to communicate information both written and verbally
Selfmotivated and ability to work under pressure and meet deadlines
Strong organizational skills with an ability to prioritize tasks
Diligence and accuracy
Strives to understand contributing factors and works to resolve complex situations
Finds efficient and innovative ways to overcome challenges
Anticipates critical issues and requirements to help set appropriate business objectives
Process oriented; optimizes resources to make processes more effective
Be open to new skills and responsibilities as the company continues to grow; provides insights and solutions to problems
Work with a lens for customer service (empathy, adaptability, patience, selfcontrol etc.)
Ability to work collaborative within a team and across all functions
Proactive acts without being told and puts in the extra effort

QUALIFICATIONS

Diploma in Business Administration, Accounting, or related field
Proven work experience as a Sales administrator, Sales support agent, CRM administrator or Real estate administrator
Experience in similar roles, related to supporting a sales team
Proficiency in CRM software, MS Office with advanced Excel skills, MS Teams, or equivalent project management system
Proficiency in data management and document management
Experience within the Real Estate industry is an asset

INCLUSIVENESS

At Edenshaw, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported.

We are dedicated to building a workforce that reflects the diversity of our community in which we live and serve.

If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.