Donor Search Coordinator - Toronto, ON, Canada - University Health Network

Description

The University Health Network , where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN . The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union: Non-Union
Site: Princess Margaret Cancer Center
Department: DMOH ( Division of Medical Oncology and Hematology )
Reports to: Business Manager
Hours: 37.5 hours per week
Salary: $35.33– $44.16 per hour (To commensurate with experience and consistent with UHN compensation policy)
Shifts: 5 shifts per week
Status: Temporary Full-Time ( 1 year with possibility of extension )
Closing Date: May 3, 2024

The Search Coordinator analyses and utilizes HLA molecular and serological results to identify suitable matched donors, to join the Bone Marrow Transplant team(BMT) as a Donor Search Coordinator. The primary responsibilities include: arranging HLA typing for siblings, parents & children & managing and coordinating the unrelated donor search process from search initiation through to donor selection and confirmation; evaluating patient search files; serving as a liaison with Transplant Physicians, other transplant team members, patients, Canadian Blood Services/OneMatch to find suitable stem cell donors for transplant patients; providing HLA technical information to the BMT team; updating donor HLA typing information and verifying accuracy; ensuring search process, system and search reports are functioning properly and kept current; performing cross-functional and other duties consistent with the job classification, as assigned and/or required.

II. KEY RESPONSIBILITIES

1. Arranges HLA testing for siblings, children & parents as requested.

Report all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW)

Initiate HLA testing

2. Manages stem cell donor searches, from search initiation through to donor selection and confirmation/ SCNSS

Report all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW)

Initiate HLA testing

Tracks and follows-up on outstanding HLA results and search requests

Liaise with OneMatch to ensure that all searches are received and interpreted correctly 2. Evaluates patient search files

Reviews patient search files to ensure that all donor options are being considered

Communicates concerns over patient search strategies to BMT Physicians and respective BMT team members

Reviews patient files to determine alternate donors for patients in situations where there are concerns or difficulties with donors currently chosen

Informs BMT Physicians and team members of search analysis as to the likelihood that patients will find suitable donors

Provides written summary of search analysis

Reviews patient files to ensure that all possible avenues have been considered for the patient

3. Provides HLA technical information to BMT team

Provides information on HLA nomenclature, serological and molecular typing conversions, and scientific typing procedures to BMT team

Reviews HLA typing information for patients and donors for scientific accuracy and notifies HLA lab to correct inadequacies as they are identified

Keeps current with scientific information by reading scientific journals and imparting acquired information

Reviews work up paperwork for accuracy of HLA typing information

Keeps electronic record of patient-donor matching level at workup

4. Updates donor HLA typing information and verifies accuracy

Enters confirmatory typing results for all donors

Ensures all discrepant typing(s) are investigated, followed up and reported; keeps donor typing discrepancy statistics

Enters any new donor typing(s) from laboratory reports

Corrects inaccuracies and investigates any apparent discrepancies

Communicates with HLA laboratory staff to resolve any donor typing discrepancy issues

5. Ensures search process, system and search reports are functioning properly and kept current

Monitors all patient search reports to ensure donor and patient results are displayed accurately, as expected

Identifies process and system improvements

Maintains involvement in any data management/database development, changes or upgrades

6. Performs cross-functional and other duties consistent with the job classification, as assigned and/or required.

Qualifications

Completion of an undergraduate degree program in Immunology or other relevant discipline from a recognized academic institution, preferably a Registered Technologist (advanced) or recognized equivalent required.

Experience:

One year practical and related experience and/or on-the-job training required.

A demonstrated ability to analyze HLA molecular and serological associations required.

An equivalent combination of education, training and experience may be considered.

Excellent verbal and written communication skills required.

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN's mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.