Jobs
>
Executive Assistant
>
Toronto

    Executive Assistant - Toronto, Canada - Holland Bloorview Kids Rehabilitation Hospital

    Holland Bloorview Kids Rehabilitation Hospital
    Holland Bloorview Kids Rehabilitation Hospital Toronto, Canada

    3 weeks ago

    Default job background
    Regular Full time
    Description

    Description

    Join us in building a world of possibility Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital. We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.

    Our vision is to support the most meaningful and healthy futures for all children, youth and families. Providing both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

    Holland Bloorview has won numerous awards including Greater Toronto's Top Employers, Canada's Top Employers for Young People and Canada's Most Admired Corporate Cultures. We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.

    The Position

    This Executive Assistant position supports the Senior Director, Ambulatory Care and their oversight of the Child Development and Participation & Inclusion Programs as well as the Operations Manager, Dental, Orthotics and Prosthetics They will also provide administrative support to the various leadership, staff and services under these programs.

    Key Responsibilities

  • Is knowledgeable about the organization and acts as an information resource
  • Responds to confidential, complicated and routine inquiries using tact, sensitivity and advanced questioning and problem-solving skills
  • Answers inquiries on behalf of the leadership and disseminates detailed information as instructed
  • Is knowledgeable of legal requirements regarding the retention and release of information, and the archiving of information
  • Liaises closely with the Ambulatory Care leadership and employees and other professional staff on behalf department leadership
  • On behalf of the leadership, interacts with various external agencies and stakeholders, e.g. provincial, federal and international granting agencies, prospective donors, scientists/faculty/administrators from other hospitals/universities, industry leaders, administrative leaders at the University of Toronto and other academic partners
  • Manages calendars, plans and schedules appointments and meetings , Outlook calendaring expertise is a necessary skill-set
  • Collects, organizes, summarizes, edits and prepares complex reports, and correspondence
  • Arranges meetings and conferences including; distribution of data (prepares agenda, distributes minutes etc.), booking rooms, refreshments, registration and travel arrangements
  • Assists with budget and expenditure reporting and monitoring
  • Responsible for composing and editing correspondence, communications, presentations and other documents
  • Establishes office systems and routines and develops record keeping procedures; maintains office files, manuals and supplies and an accurate and easily accessible filing system - both paper and electronic based
  • Conducts some survey and internet research and is able to assemble and analyze data to prepare reports and documents
  • Coordinates project-based work and prepares reports
  • Reviews operating practices and implements improvements where necessary
  • Participates on committees as requested and/or voluntarily as appropriate
  • Enters Team Payroll in Meditech
  • Takes initiative and participates to contribute to the continualimprovement in quality improvement within the program and services, supports the maintenance of a safe and healthy work environment and advances a culture of client/patient safety and integrated care through work and daily practices
  • Other duties as assigned

    • Qualifications

  • Graduate of a college program or equivalent
  • Minimum 5 years' experience supporting senior healthcare leaders
  • Seasoned administrative professional with enhanced calendar management expertise
  • A well cultivated critical thinker:
  • Raises vital questions and problems, formulating them clearly and precisely
  • Gathers and assesses relevant information
  • Thinks open-mindedly within alternative systems of thought
  • Communicates effectively and takes initiative with others in figuring out solutions to complex problems
  • Proactive with exceptional project coordination skills
  • Strong organizational skills
  • High level of attention to detail
  • Works collaboratively within a team environment
  • Significantly skilled with Microsoft Products: Excel, Word Power Point and Outlook able to:
  • Generate Excel spreadsheets with advanced formatting and filtering options. Knowledge of advanced macros an asset
  • Create Word documents with advanced formatting and layouts. Ability to use mail merge and track changes
  • Produce impactful customized PowerPoint presentations
  • Ability to coach others to use MS Office software programs an asset
  • Use enhanced MS Outlook calendar management options
  • Ability to use and trouble-shoot with audiovisual equipment
  • CT Real Estate

    Executive Assistant

    3 weeks ago

    CT Real Estate Toronto, Canada

    **What you'll do** · - Proven track record in an administrative role · - High degree of professionalism, business maturity, common sense and good judgement · - Strong organization skills and attention to detail and accuracy · - Flexibility and able to thrive in a fast-paced envir ...

  • GardaWorld

    Assistante Exécutive

    1 week ago

    GardaWorld Toronto, Canada

    **Chef de bureau** · GardaWorld recrute un Chef de bureau pour se joindre a son equipe aux Transport de valeurs. · Relevant directement du chef de l'exploitation, le Chef de bureau organise et coordonne l'administration et les procedures du bureau, afin d'assurer l'efficacite, l' ...

  • Intact

    Executive Assistant, Corporate

    4 days ago

    Intact Toronto, Canada

    Nos employés sont au cœur de ce que nous faisons de mieux : aider les gens, les entreprises et la société à aller de l'avant dans les bons moments et à être résilients dans les moments difficiles. En vous joignant à notre équipe, vous contribuerez à ces efforts aux côtés de gens ...

  • Canadian Tire Corporation

    Executive Assistant

    1 week ago

    Canadian Tire Corporation Toronto, Canada Temps plein

    What you'll do · The specialized legal assistant role will undertake a variety of administrative tasks and clerical responsibilities in the areas of real estate, corporate securities, corporate governance and ESG. You will work under the supervision of the General Counsel and C ...

  • KCB Bakery And Food Distributors Inc

    assistant executive director

    3 weeks ago

    KCB Bakery And Food Distributors Inc Toronto, Canada

    Education: · Expérience: · Education · Bachelor's degree · Experience · 3 years to less than 5 years · Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 35 hours per week · ...

  • York University

    Executive Assistant

    3 weeks ago

    York University Toronto, Canada

    **Purpose**: · Working within a fast paced, changing environment the Executive Assistant will provide efficient, professional, and confidential support to the Executive Director, Community Safety. Duties are broad and varied. Daily activities involve interaction with all students ...

  • Toronto School of Management

    Executive Assistant

    2 weeks ago

    Toronto School of Management Toronto, Canada

    **Primary Purpose** · Toronto School of Management (TSoM) is an innovative college offering a broad range of career-focused programs in Business, Hospitality and Tourism, Big Data, Cybersecurity, and Accounting. We provide relevant programs which ensure our students meet the dema ...

  • Northbridge Financial Corporation

    Executive Assistant

    2 weeks ago

    Northbridge Financial Corporation Toronto, Canada

    We're Northbridge Insurance. We're proud to work with Canada's most trusted commercial broker networks. We have a reputation for being one of Canada's leading commercial insurance providers. Our employees are dedicated to understanding the needs of our customers and creating solu ...

  • Spin Master Ltd

    Executive Assistant

    3 weeks ago

    Spin Master Ltd Toronto, Canada

    Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? · At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do ...

  • Ontario Pension Board

    Executive Assistant

    3 weeks ago

    Ontario Pension Board Toronto, Canada

    **Our Administrative Support Services Branch is looking for an** · **Executive Assistant** · **(Approximately 18-month contract)** · Energized by performing in a dynamic, diverse work environment providing superior service to OPB's Executive Leadership Team, you excel at handling ...

  • Leon's

    Executive Assistant

    2 weeks ago

    Leon's Toronto, Canada

    Overview: · **EXECUTIVE ASSISTANT POSITION** · LFL is seeking an experienced, professional Executive Assistant, based out of our Home Office (401 and Weston Road, Toronto). This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level an ...

  • Royal Bank of Canada

    Executive Assistant

    2 weeks ago

    Royal Bank of Canada Toronto, Canada

    **Job Summary** · **What is the Opportunity?** · RBC Corporate Citizenship and ESG is a high-performing team that leads the execution of the RBC Purpose Framework. · The Executive Assistant & Coordinator plays a key role in the efficient and seamless operation of the team. This p ...

  • York University

    Executive Assistant

    2 weeks ago

    York University Toronto, Canada

    **Purpose**: · Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximatel ...

  • Heart & Stroke

    Executive Assistant

    3 weeks ago

    Heart & Stroke Toronto, Canada

    **Who we are** · At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work toget ...

  • Doctors Without Borders Canada

    Executive Assistant

    2 weeks ago

    Doctors Without Borders Canada Toronto, Canada

    **WORKING WITH US** · MSF Canada is a people-focused humanitarian organization that is proud to offer a diverse, collaborative, and inclusive work environment. We strongly believe this approach enhances our work and we're committed to equity in employment. The organization seeks ...

  • Dragados Canada Inc.

    Executive Assistant

    2 weeks ago

    Dragados Canada Inc. Toronto, Canada

    Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world's largest international construction and engineering companies), is seeking a talented and experienced Executive Assistant to join its dynamic and energetic team. · Dragados Canada was establi ...

  • Dentsu Aegis Network

    Executive Assistant

    3 weeks ago

    Dentsu Aegis Network Toronto, Canada

    Company Description · We are champions for meaningful progress, helping our clients to win, keep and grow their best customers. With best-in-class services and solutions in media, CXM, and creative, we operate in over 145 markets worldwide with more than 48,000 dedicated speciali ...

  • Ogilvy Canada

    Executive Assistant

    3 weeks ago

    Ogilvy Canada Toronto, Canada

    **About Ogilvy**: · Ogilvy has been creating iconic, culture-changing, value-driving ideas for clients since David Ogilvy founded the company in 1948. Our mission is to inspire people and brands to make an impact and we are committed to attracting, growing, and retaining the best ...

  • Goldentrust Group

    Executive Assistant

    3 weeks ago

    Goldentrust Group Toronto, Canada

    Goldentrust Capital is looking for a Executive Assistant with a legal background to join our team. This position requires a solid understanding of legal real estate terminology, procedures, and documentation, along with excellent organizational and communication skills. The Execu ...

  • Shelter Movers

    Executive Assistant

    2 weeks ago

    Shelter Movers Toronto, Canada

    **About the Organization** · Shelter Movers is a national, volunteer-powered charitable organization providing moving and storage services at no cost to individuals and families fleeing abuse. We collaborate with local businesses and community agencies to support people, primaril ...