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    Executive Assistant - Toronto, Canada - Canadian Tire Corporation

    Canadian Tire Corporation
    Canadian Tire Corporation Toronto, Canada

    3 weeks ago

    Canadian Tire Corporation background
    Temps plein
    Description

    What you'll do

    The specialized legal assistant role will undertake a variety of administrative tasks and clerical responsibilities in the areas of real estate, corporate securities, corporate governance and ESG. You will work under the supervision of the General Counsel and Corporate Secretary and will provide support to a legal team of eight professionals.

  • Providing administrative support to four or more lawyers (including managing calendars).
  • Reviewing, verifying, and routine correspondence, drafting letters and documents, preparing redline documents, inputting amendments to documents, organizing client meetings, preparing expense and benefit claims reports.
  • Co-ordinate time, trips, meetings, and material to ensure that the team operates efficiently and effectively.
  • Gather information/research assignments as they are assigned.
  • Assisting in the preparation of real estate and corporate documentation.
  • Supporting the Corporate Secretary in the following ways: coordinating trustee calendars; preparing meeting agendas; preparing run-of play including coordinating meals for Committee and Board meetings; preparing, editing, reviewing, and coordinating materials/ presentations for the Board and its Committees; being accountable for managing multiple Board books in Diligent as well as providing support for Diligent Messenger; assisting with organizing trustee education sessions and outings; and assisting in the coordination of the annual general meeting.
  • Filing of public company documents (SEDAR, SEDI, TSX).
  • overseeing the department's legal document management system (including opening files/matters on an ongoing basis);
  • Assisting in transaction closings including coordination of documentation, execution of documentation, filings etc.
  • Managing property database (including lease database) and precedent system.
  • Managing legal invoicing and tracking.
  • Preparing and attending to execution of documents.
  • Facilitating the meeting of deadlines by keeping multiple agendas and provide timely reminders.
  • Interacting with external counsel (quarterly WIP, invoicing, execution of documentation, minute book matters, etc.).
  • Assisting with internal organizing and filing of supporting materials for ESG reporting.
  • Special projects as assigned.

    • What you bring

  • Minimum 5 plus years of experience as legal assistant.
  • Proficient in MS Word, Excel, PowerPoint, Outlook, Diligent and Adobe (knowledge or familiarity with CorpLink, TSX SecureFile and Teranet is an asset).
  • Outstanding time-management; ability to multitask, work in busy environment and prioritize and meet competing deadlines.
  • Strong attention to detail.
  • Must be able to work independently.
  • Professional manner, sensitivity to confidential information, strong initiative and decision-making skills, positive attitude and comfortable dealing with a diverse pool of people.
  • Ability to effectively communicate with business partners and colleagues.
  • Experience working with public boards.

    • #LI-NV1

    À propos de nous

    CT REIT est une fiducie de placement immobilier à capital fixe non constituée en personne morale qui a été créée en vue de détenir des immeubles commerciaux productifs de revenus principalement situés au Canada. Son portefeuille compte plus de 370 immeubles totalisant une superficie locative brute de plus de 30 millions de pieds carrés, constitués principalement d'immeubles de commerce de détail à locataire unique à bail net partout au Canada. La Société Canadian Tire Limitée est le plus important locataire de CT REIT. Pour obtenir de plus amples renseignements, visitez le site

    Notre engagement envers la diversité, l'inclusion et l'appartenance

    Nous nous engageons à favoriser un environnement où le sentiment d'appartenance est florissant et où la diversité, l'inclusion et l'équité font partie intégrante de tout ce que nous faisons. Nous croyons en la création d'une culture organisationnelle où les gens sont traités en tout temps avec dignité dans le respect de la religion, de la nationalité, du sexe, de la race, de l'âge, de la capacité perçue, de la langue parlée, de l'orientation sexuelle et de l'identité de chacun. Nous sommes unis dans notre objectif d'être ici pour contribuer à améliorer la vie au Canada.

    Accommodements

    Nous tenons fermement à notre valeur fondamentale d'inclusion. Nous accueillons et encourageons les candidats issus de groupes en quête d'équité, comme les personnes racisées, les Autochtones, les membres de la communauté 2SLGBTQIA+, les femmes, les personnes handicapées et autres. Si vous avez besoin d'accommodements pour postuler à ce poste ou lors de l'entrevue, veuillez-nous le faire savoir lorsque vous nous contacterez, et nous travaillerons avec vous pour répondre à vos besoins.

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