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    Administrative Assistant/Receptionist - Surrey, Canada - Allteck

    Allteck
    Allteck Surrey, Canada

    Found in: Talent CA C2 - 4 days ago

    Default job background
    Full time
    Description

    Job Summary

    The Administrative Assistant/ Receptionist, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office. This role will be responsible for a wide variety of administrative duties in support of our Head Office Team, including our Senior Leadership and Executive Management.

    Location: Surrey, BC

    Job Type: Full Time

    Responsibilities

  • Perform all duties required while fostering a positive team environment that is focused on exceptional service for both internal and external clients.
  • Present a positive and professional image of the organization to all visitors, suppliers, telephone inquiries, and other interactions
  • Manage switchboard by screening incoming calls and forwarding to the appropriate departments, or taking messages when required
  • Help maintain workplace security by issuing, checking, and collecting badges, maintaining visitor logs and directing clients as needed.
  • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
  • Administer and manage inbound/outbound mail and couriers.
  • Work with our IT department to maintain all office equipment such as copiers, printers, and postage machines.
  • Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in tidy and presentable manner and have all necessary supplies.
  • Maintain the stationery supply room by keeping supplies stocked at the proper levels and the room neat and tidy.
  • Complete Visas, personal expenses, receipts, and other accounts payable functions as required.
  • Monitor and manage corporate shared inboxes.
  • Assist with the coordination of meetings, seminars, workshops, special projects, and staff events.
  • Performing other related duties, as assigned

    • Skills & Abilities

  • Excellent written and verbal communication skills with all levels of the organization
  • Superior telephone manners and customer service skills
  • Ability to contribute positively to the team as well as the entire organization
  • Knowledgeable and proficient use of computers (PC) and computer software programs (Microsoft Suite, including Word, Excel & Teams)
  • Ability to work independently and in cooperation with others
  • Ability to operate office related equipment
  • Strong time management and organizational skills
  • Strong attention to detail
  • Willingness to jump in to help other departments as needed

    • Education, Training & Experience

  • Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience.
  • Administrative post-secondary training or Administrative Professional Certificate is considered an asset.
  • Experience working with executive and senior management is considered an asset.
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