Jobs

    Full-Time Executive Assistant - North Battleford, Canada - Federated Co-operatives Limited

    Federated Co-operatives Limited
    Federated Co-operatives Limited North Battleford, Canada

    4 days ago

    Default job background
    Regular - Full time
    Description

    What you'll do:

    Reporting to the Chief Executive Officer you will be primarily responsible for performing a wide variety of administrative duties in support of the Discovery Co-operative Ltd. Senior Leadership Team (SLT). Duties will include:

  • Support the CEO in the coordination of activities for the Board of Directors, including but not limited to room bookings, meal/snack ordering and making travel arrangements.
  • Prepares monthly/quarterly board packages and reports for the CEO in advance of the board meetings, ensuring all information is kept at the strictest of confidence.
  • Serve as the point of contact for the day-to-day questions regarding leases for Discovery Co-op. Assist with lease administration, communication with tenants, accountants, lawyers, etc. Keeps track of important deadlines and lease terms.
  • Accumulates and compiles all business planning materials from Management and the SLT into a single document for board. Supports the SLT with preparation for the Annual General Meeting (AGM), including development of materials and reports.
  • Prepares the weekly mystery shopper report, as well as the annual Sustainability and Loop program reports.
  • Prepares and distributes the monthly newsletters on behalf of Discovery Co-op. Coordinates the ordering, distribution and billing for the ID Apparel Program, TeamBook Program, Service Awards, Pay-it Forward Lunches, and Christmas Cards/Gifts for Tenant/Vendor/Team Members.
  • Supports the Senior Leadership team as required.
  • Provides a wide range of administrative support to the SLT, including document preparation, review and correspondence while ensuring a professional image of our brand is portrayed at all times.
  • Performs other general administrative duties include conducting website/app updates, invoicing, managing SLT schedules and providing business hours/holiday closure updates
  • To be familiar with adhere to Discovery Co-op Policies and Procedures.
  • To live the Co-op brand every day and perform other duties as assigned.

    • Why it matters:

    Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together.

    Who you are:

    You are looking for a career in Administration and:

  • Business Administration or Executive Assistant Diploma Required. All relevant combination of education and experience may be considered.
  • 5-7 Years relevant progressively responsible executive administration preferred. Leasing/property management/or paralegal experience would be considered an asset.
  • Co-operative retail experience is an asset.
  • Is a self-starter who takes great pride in their work.
  • Strong work ethic and a positive team player. Proven ability to multitask and work under tight deadlines with competing priorities and balancing multiple stakeholders.
  • Superior oral and written communication skills with keen attention to detail.
  • Extensive knowledge of computers and business communication skills and tactics including letter writing, memo writing, minute taking, report and presentation writing.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint,
  • Secures and organizes resources effectively and efficiently.
  • Builds and maintains effective relationships with key business partners.
  • Exceptional customer service and organization skills.

    • A combination of relevant education and experience may be considered.

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