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    Only 24h Left: Executive Assistant - Vancouver, Canada - Expert Recruiters Inc.

    Expert Recruiters Inc.
    Expert Recruiters Inc. Vancouver, Canada

    5 days ago

    Default job background
    Description
    Executive Assistant – (Full Time, Permanent)

    Our client is looking for a professional Executive Assistant to join their team.

    What Your Impact Will Be

    The role supports the CEO by providing administrative services which are of a confidential and sensitive nature.

    The EA responds to a wide range of general and confidential inquiries; liaises with internal and external contacts; monitors and initiates follow-up actions that support the CEO's itinerary; prepares correspondence; and processes financial administration activities.

    The role has primary responsibility for coordinating and maintaining the CEO's appointments calendars; scheduling regular meetings; and event management and organizing the CEO's travel arrangements.

    Where is it based?

    Vancouver. BC.

    Responsibilities

    • Responding to a wide range of general and confidential inquiries.
    • Compiling and processing invoices, departmental journal vouchers, and cheque requisitions, as required.
    • Liaising with other parties to request and provide information, make referrals, and disseminate information.
    • Reviews incoming correspondence for the CEO, identifying items that should be forwarded or copied to other administrative offices.
    • Scheduling and coordinating meetings, and the CEO's daily appointments.
    • Coordinating and arranging special events in consultation with the staff; contacting invitees, overseeing catering arrangements, and providing related support.
    • Making domestic and international travel arrangements.
    • Monitoring and initiating followup action on matters regarding scheduling or travel arrangements.
    • Managing and administering electronic and manual recordkeeping systems.
    Must Haves

    • Degree in business administration, Administrative Management, or other relevant discipline, and three years of related experience; or an equivalent combination of education, training, and experience.
    • Banking, Technology, Real Estate experience (preferred)
    • Proactive, intuitive and detail oriented
    • Experience/writing ability to assist with some communications work if needed.
    • Time management, interpersonal and communication (verbal and written) skills.
    • To maintain strict confidentiality, and exercise mature judgment, tact, and discretion.
    • Organization skills and the ability to prioritize effectively.
    • To record and transcribe minutes.
    • Knowledge of word processing, spreadsheet, and database applications.
    What's in it for you?

    • 7590k Salary
    • Benefits Package
    • Flexibility with the role being hybrid
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