Business Manager I - Sherwood Park, Canada - Elk Island Public Schools

Elk Island Public Schools

Verified Company

Sherwood Park, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 42 schools.

Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life.

We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a permanent full-time Business Manager I at Strathcona Christian Academy Secondary.

Strathcona Christian Academy Secondary serves approximately 630 students in grades 7 to 12, with 30 teaching staff and eight support staff.

The school is located in Sherwood Park, AB.

Strathcona Christian Academy Secondary offers an Alternative Christian program and strives to meet the needs of individual students by enabling each student to pursue excellence, experience success and realize their potential in each course and school activity.

Alternative Christian schools within EIPS follow the regular provincial curricula interpreted from an Evangelical Christian Philosophy. A classified staff member is encouraged to bring a Christian viewpoint to issues and topics within their job description.

Applicants should be able to support the teacher in bringing a Christian philosophy to issues and topics that arise in the classroom and the school.

Applicants should include relevant information about their Christian philosophy of education in their cover letter.

Commencing April 15, 2024

35 hours per week (Monday to Friday - 7 hours per day)

EIPS offers a comprehensive benefit package for permanent employees

Open to internal and external applicants

FUNCTION AND PURPOSE OF POSITION

Reporting to the Principal/Assistant Principals, this position is responsible for the reporting and monitoring of all financial aspects of the school, operating under the policies and procedures of Elk Island Public School Division.

Providing expertise in establishing and maintaining business processes that achieve consistencies, efficiencies, and effectiveness in the workflow. Offering advice in establishing and implementing strategic business plans relating to budget and administration.

A Business Manager will have a high level of responsibility in these areas:

School Generated Funds (SGF), monthly budget monitoring and analysis, and purchasing, as well as a multitude of other responsibilities, examples of which are listed below.

Financial and Accounting Systems

Assist the Principal in administering and monitoring financial transactions

Maintain accurate and up-to-date computerized financial records in Atrieve, Rycor Fee Management, and Spend Dynamics systems

Run and review monthly Operating and SGF reports

Provide the Principal with monthly reports and reconciliations for his/her approval

Liaise with Financial Services

Assist the Principal in preparing financial projections

Collect, code and review monthly P-card (Purchase Card) transactions

Act as one of the bank signing officers (if applicable)

Assist the Principal in drafting the budget using MyBudget File

Collect and verify funds from various sources - school fees, special events, etc.

Post fees to applicable students' account

Per policy, define and calculate fees in consultation with appropriate staff members

Review School Generated Funds with appropriate staff throughout the year

Verify, code, and enter accounts payable invoices

Record monthly journal entries

Receive, prepare, and enter bank deposits

Take deposits to the bank

Reconcile Moneris statement monthly (if applicable)

Reconcile SGF Overpayment Account monthly

Calculate and compile quarterly GST reports, filing before due

Monitor the collection of school fees and send them to Collections as per procedure

Purchasing

Initiate and purchase equipment, furniture and textbooks in accordance with Admin Policies

Purchase material requested by staff as approved by administration

Create purchase requisitions in Atrieve

Receive and inventory supplies upon arrival

Verify that requested expenditures fall within budget allocation

Payroll

Collect and input classified/certificated records and verify all payroll information as per EIPS procedure

Collect and verify all certificated/classified substitute information and verify GL codes

Contact and arrange for substitute classified and/or certificated staff

Liaise with Payroll Department

Ensure all classified/certificated payroll is completed in a timely manner according to the EIPS payroll calendar

Absence Management - daily maintenance and verification of absences and GL codes

Secretarial and Other Related Duties

Answer telephone, record and distribute messages

Address inquiries from students, parents and staff

Assist secretarial colleagues in completing tasks

EDUCATION AND EXPERIENCE
Education

High School diploma

A recognized post-secondary Diploma in Accounting or an