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    Manager, Advancement Events - Toronto, Canada - University of Toronto

    University of Toronto
    University of Toronto Toronto, Canada

    Found in: Talent CA C2 - 4 days ago

    University of Toronto background
    Full time
    Description

    Date Posted: 04/23/2024
    Req ID: 37071
    Faculty/Division: VP - Division of University Advancement
    Department: Alumni Relations
    Campus: St. George (Downtown Toronto)

    Description:

    Position Summary

    Under the direction of the Director, Advancement Events, the Manager, Advancement Events provides leadership in executing event production at advancement events and implements "best practice" procedures and guidelines for successful event management. The Manager is responsible for supporting the implementation of the University's outreach and strategic priorities and fulfilling the University's goal of planning and executing advancement events, while ensuring greater quality and brand consistency.

    The Manager is responsible for ensuring that all leadership logistics and briefings are arranged for advancement events and is able to make recommendations on how stakeholders or other relevant partners may achieve their stated objectives. Contributing to fundraising for the University through professionally executed events, the Manager, Advancement Events supports efforts to continue building the brand and reputation of the University and engaging alumni and students.

    The Manager will have full oversight of day-to-day operations for the department. The Manager will have full management responsibility for staff and is responsible for managing direct reports and provides training, mentoring, coaching and performance management as required. The Manager provides strategic advice and guidance to any event encountering challenges or barriers to success and acts as primary problem solver in these cases. As well, the incumbent manages timelines, is responsible for implementing policies and procedures, develops clear and effective briefing notes in the form of briefing binders, and coordinates all leadership logistics and briefings, which includes post event reporting, analysis, improvements and debriefs with various stakeholders. The Manager will support the advancement team in delivering a flawless event experience that positions the University of Toronto as a world-class teaching and research university, and is consistent with the calibre and reputation of the University of Toronto.

    Major responsibilities include managing divisional and other internal stakeholder relationships. The Manager serves as a primary resource for divisional colleagues, in support of divisional alumni engagement and developmental efforts. This includes being the primary point of contact for staff at all levels across the University, including for President and VIPs. This is done, in part, by developing productive and collaborative working relationships with campus and community resources.

    Qualification Required

    Education:

  • A university degree, preferably from the University of Toronto; or the equivalent combination of education and experience.
  • Certificate in event management an asset.

    • Experience:

  • Minimum of five (5) years of progressive experience in event management, or similar field.
  • Experience developing strategies and initiatives that establish engagement and loyalty by market.
  • Experience developing and implementing strategies for innovative events (e.g., leadership, academic and/or social programming).
  • Experience developing comprehensive events that incorporate alumni relations, marketing and communications strategies throughout the event planning process.
  • Experience using market research and program data to develop strategies, evaluate initiatives and make recommendations.
  • Experience managing complex projects involving multiple stakeholders and detailed project budgets.
  • Knowledge of the University of Toronto's structure, mandate and strategic priorities is an asset. Supervisory experience an asset.

    • Skills:

  • Proficiency in Microsoft Office, in particular PowerPoint, Excel and Word.
  • Advanced analytical skills, including the ability to assess data from multiple sources in order to make informed decisions and recommendations.
  • Knowledge and experience working with relational databases, such as ARBOR, an asset.
  • Effective problem solving skills.
  • Experience tactfully and independently managing relationships with stakeholders across all levels of management within a highly matrixed organization.
  • Strong project management skills, demonstrated ability to manage multiple and sometimes competing projects and priorities.
  • Exemplary writing and communication skills are essential (strong grasp of grammar, spelling and attention to detail and an effective and engaging public speaker).
  • Strong organizational skills; ability to manage multiple and competing priorities and tight timelines.
  • Strong relationship management skills and ability to collaborate with staff at all levels across the university.

    • Other:

  • Ability to take a broad perspective and link strategies to plans and objectives.
  • Excellent interpersonal skills including: ability to influence without authority, ability to positively impact others, ability to motivate and inspire others; making others feel acknowledged, appreciated and valued.
  • High degree of personal accountability, professionalism and ability to manage confidentiality.
  • Must be able to work some evenings and weekends with domestic and international travel required.

    • Closing Date: 05/01/2024, 11:59PM ET
    Employee Group: Salaried
    Appointment Type: Budget - Term; This is a 1-year term position.
    Schedule: Full-Time
    Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $90,134 - $105,156 -- Broadband Salary Range: $90,134 - $150,223
    Job Category: Administrative / Managerial

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