Administrative Support - Toronto, Canada - West Park Healthcare Centre

West Park Healthcare Centre

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Status:

Temporary, Full-Time, Approximately 1 year

Reports To:

Director, Support Services

Hours of Work (shifts):

Mon to Fri - Days

Internal Posting Dates:

May - 10, 2024

Salary Range:

$ $32.11

Employee Group:

SEIU Clerical

Join our team, where compassion meets excellence Explore our integrated campus to learn
more.**
Effective April 1, 2024, University Health Network (UHN) and West Park Healthcare Centre have come together to form Canada's most comprehensive and specialized rehabilitation and complex continuing care centre. Learn more about our integration, new hospital and building Canada's leading rehabilitation ecosystem
here.**
Job Overview:
Job Overview:

Providing administrative support to the Director, Manager, and Support Services team.

Responsibilities:

Povides primary support to EVS including scheduling, payroll, locker management and triage for a new portering service.
Process all incoming and outgoing communication, including mail, correspondence, minutes, forms, etc.
Type confidential reports, including Performance Evaluations.
Arrange and coordinate meetings; take and type minutes.
Receive, print, issue and close maintenance work orders through OTRS; produce reports as requested.
Provide assistance with administrative duties including typing and printing of policies and procedures, job routines, rosters, Ansos schedules, second clean lists, emergency codes, waste manifests etc.
Arrange and coordinate meetings through Outlook calendars; take and type minutes.
Setup and maintain files for the Director, Manager, Supervisors and general office.
Monitor and reorder office supplies when necessary.
Track & process financial requisitions, purchase orders, capital requests, electronic visa transactions, budget and other information as required.
Maintain and enter statistical and database information (key system, I.D./Parking Badge system, lockers, utilities, Preventative Maintenance system, Health Infrastructure and Renewal Software).
Provides coverage for Diagnostic Imaging admin when primary individual is away.
Perform other administrative duties as assigned, if not in contradiction with job purpose.

Key Qualifications:

High school diploma.
Administrative Support certificate/diploma or a minimum of 2 years of office experience.
Proficiency in advanced Microsoft Word, Excel, and Outlook.
Intermediate knowledge of MS PowerPoint.
Minimum typing speed of 60 words per minute.
Strong mathematical abilities.
Excellent interpersonal, organizational, and communication skills (both written and verbal).
Ability to work independently without supervision.
Skill in prioritizing workload within a multitask environment with multiple demands.
Evidence of satisfactory attendance and punctuality.
Competency in Word, Excel, and PowerPoint.
Experience in a healthcare setting preferred
Knowledge of Ross Systems (purchase orders), ANSOS, OTRS, Empath Property Tracking, Health Infrastructure Renewal Software, Chubb parking / access control system preferred.

*****Join our team and help patients reclaim their lives at West Park Healthcare Centre