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Mississauga

    Court Clerk Monitor - Mississauga, Canada - City of Mississauga

    City of Mississauga
    City of Mississauga Mississauga, Canada

    6 days ago

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    Description

    Req ID: 24981
    Vacancy Type: Temporary
    Contract Duration: December 31, 2024
    Number of Positions: 3
    Closing Date: 05/11/2024

    Job Summary

    Reporting to Supervisor of Court Support, the successful candidate will provide court support as assigned on a rotating basis. Provide pre, post and in-court documentation and related services in a timely and accurate fashion. Provide back up to other court administration staff as required. Provide assistance to the general public, police, Judiciary and other stakeholders.

    Duties and Responsibilities

    • Provide, endorse and update dockets and information using Integrated Courts Offence Network (ICON) database system
    • Respond to inquiries from Justices of the Peace, clients and other stakeholders
    • Maintain courtroom decorum as per the Ontario Courts of Justice Act
    • Organize, maintain, record and distribute necessary files, information, dockets, exhibits, reports and documents that go before and come out of court
    • Liaise with judiciary, trial coordinator, clients, counsel, agency workers, enforcement staff, interpreters, staff, etc., to ensure timely and effective use of courts
    • Operate audio monitoring equipment to record proceedings and keep a detailed log of all proceedings, persons and dockets during the court session
    • Send out recordings for transcription to accredited court transcriptionists using BOX
    • Prepare court forms
    • Provide ad hoc assistance on projects/initiatives within the unit/team
    • Perform other duties as assigned which are directly related to the major responsibilities of the job.

    Skills and Qualifications

    • Post-secondary education in business, law administration or court related field or equivalent required
    • Ability to use Liberty recording software ensuring accuracy while taking the court record
    • Knowledge of ZOOM software for virtual court
    • Experience in a computerized environment. Knowledge of ICON computer software. Working knowledge of Microsoft Office programs and SharePoint
    • Good knowledge of Ontario Court of Justice, Provincial Offences Act and courtroom procedures
    • Ability to work on own initiative with attention to detail and accuracy
    • Ability to communicate effectively with all levels of staff, the public, police, judiciary, legal profession and all other stakeholders
    • Good organizational and customer service skills
    • Ability to prioritize and meet deadlines
    • Ability to multi-task in a fast paced environment
    • May require light lifting of supplies/materials.
    • Listen attentively and visually check to ensure accuracy of information. Exposure to computer keyboards and screens

    Hourly Rate/Salary: $ $ Based on Salary Grade C $58,942 to $78,592)
    Hours of Work: 35
    Work Location: 950 Burnhamthorpe Rd W
    Organization Unit: CPS/Court Administration - Court Support
    Department/Division/Section: CPS/Corporate Services Dept , CPS/Office of the City Clerk , Court Administration
    Non-Union/Union: Non Union

    A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

    We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

    All personal information is collected under the authority of the Municipal Act.

    Equity, Diversity and Inclusion
    The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

    Learn more about the City's commitment to Equity, Diversity and Inclusion.

    Accommodations
    The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

    If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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