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    administrative assistant - Oakville, Canada - White Falcon Infotech Inc.

    White Falcon Infotech Inc.
    White Falcon Infotech Inc. Oakville, Canada

    Found in: Talent CA 2 C2 - 21 hours ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 32 to 40 hours per week
    • Education: Secondary (high) school graduation certificate
    • Experience: 1 year to less than 2 years
    • or equivalent experience

      • Work setting

    • Relocation costs not covered by employer
    • Willing to relocate

      • Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Supervise other workers
    • Train other workers
    • Train, direct and motivate staff
    • Assign, co-ordinate and review projects and programs
    • Record and prepare minutes of meetings, seminars and conferences
    • Determine and establish office procedures and routines
    • Oversee the classification and rating of occupations
    • Plan, develop and implement recruitment strategies
    • Schedule and confirm appointments
    • Manage contracts
    • Manage training and development strategies
    • Answer telephone and relay telephone calls and messages
    • Oversee the analysis of employee data and information
    • Answer electronic enquiries
    • Oversee development of communication strategies
    • Compile data, statistics and other information
    • Oversee the preparation of reports
    • Advise senior management
    • Respond to employee questions and complaints
    • Organize staff consultation and grievance procedures
    • Oversee payroll administration
    • Plan, organize, direct, control and evaluate daily operations
    • Greet people and direct them to contacts or service areas
    • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Conduct research
    • Provide customer service
    • Work with the marketing department to understand and communicate marketing messages to the field
    • Perform basic bookkeeping tasks
    • Consult with clients after sale to provide ongoing support
    • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

      • Supervision

    • 1 to 2 people
    • 3-4 people

      • Computer and technology knowledge

    • MS Excel
    • MS Outlook
    • MS PowerPoint
    • MS Windows
    • MS Word
    • Database software
    • MS Access
    • MS Office
    • Quick Books
    • Electronic mail

      • Technical terminology

    • Business

      • Area of specialization

    • Correspondence
    • Reports and records
    • Contracts
    • Statistics
    • Financial statements
    • Invoices
    • Manuscripts, publications or theses
    • Charts, tables, graphs and diagrams
    • Project management
    • Accounting
    • Aviation
    • Payroll services

      • Security and safety

    • Basic security clearance

      • Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Large caseload
    • Large workload

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Quick learner
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