- Act as the central point of coordination for the studio (the person who knows what's going on)
- Manage day-to-day office operations, scheduling, and general admin
- Create, document, and maintain SOPs for internal processes
- Keep project files, templates, and systems organized and up to date
- Support invoicing, basic bookkeeping coordination, and record keeping
- Help the Principal stay organized across deadlines, meetings, and priorities
- Improve internal workflows and flag inefficiencies
- Handle correspondence with clients, consultants, and city departments
- Maintain a professional and organized studio environment
- Extremely organized and detail-oriented
- Takes ownership and follows things through without being micromanaged
- Comfortable building systems from scratch (not just following them)
- Strong written and verbal communication
- Confident dealing with clients and external stakeholders
- Proactive, reliable, and calm under pressure
- Experience in an admin, operations, office manager, or coordinator role
- Experience in architecture, design, engineering, or construction
- Experience setting up SOPs or internal workflows
- Light bookkeeping or finance exposure
- Someone who genuinely enjoys being the "Donna" of the office
-
About the Role · Shax HVAC is growing, and we are looking for a reliable, organized Office Administrator to manage scheduling, client communication, and daily service coordination. · This role is the backbone of our operation. · You will be the main point of contact for residents ...
Greater Toronto Area, ON $42,000 - $60,000 (CAD) per year2 days ago
-
We have an exciting full-time opportunity for a high performing Office administrator/ Receptionist with excellent client service skills, exceptional interpersonal and communication skills, · Reception duties including welcoming clients, taking phone calls and routing to internal ...
Toronto, ON2 weeks ago
-
This role is responsible for performing various tasks and activities to provide administrative and clerical support to department(s) and/or managers. · ...
Toronto, ON1 month ago
-
This position is an Office Administrator for a 12 month contract role. · ...
Toronto, Ontario1 month ago
-
We are seeking an Office Administrator to support the day-to-day operations of our downtown Toronto head office. This is a full-time position with regular business hours. · ...
Toronto, Ontario1 month ago
-
+The Office Administrator will perform a variety of administrative tasks and support duties.The position is based in downtown Toronto and requires the ability to work with a geographically dispersed team. · +Manage main reception desk – greet visitors and direct them as needed. · ...
Toronto, Ontario1 month ago
-
We're hiring on behalf of a Toronto-based real estate investment and development team. They're seeking a proactive, organized, and friendly Office Administrator to be the welcoming face of the company and keep daily operations running smoothly. · ...
Toronto, Ontario1 month ago
-
We are seeking a highly adaptable and resourceful professional for a part-time role (approximately 12 hours per month). This unique position offers the opportunity to contribute to two impactful organizations by managing administrative and operational tasks. · ...
Greater Toronto Area1 month ago
-
The Office Administrator will support processes and systems related to the day-to-day operations of the Operation Support Office department. · ...
Toronto, Ontario1 month ago
-
· Job role: · We are looking for an Office Administrator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. · Ide ...
Toronto $42,000 - $60,000 (CAD) per year4 days ago
-
We are seeking a highly motivated Office Administrator to join our team in Toronto, Ontario. · The main function of this role is to provide a professional administrative and coordination service to the DRA Toronto office. · ...
Toronto, Ontario3 weeks ago
-
We are seeking a highly organized, detail-oriented Office Administrator & Operations Coordinator to backfill a critical role supporting office operations, warehouse coordination, project administration, and people operations. · Manage daily office operations including email, phon ...
Greater Toronto Area1 week ago
-
The Office Administrator is a central role that supports executives, manages office operations, and provides a professional and welcoming point of contact for clients, vendors, and staff. · Greet visitors, clients, and vendors in a professional friendly manner. · Answer direct in ...
Toronto, Ontario1 month ago
-
The primary purpose of this role is to coordinate office operations and provide administrative support to the Management Team. · ...
Toronto, ON MR A1 month ago
-
Overview · Carry out administrative activities of establishment · ,Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, · ,forms disposal of assets parking maintenance and security services · , Assemble data and prepare periodic and spe ...
Toronto, Ontario1 month ago
-
Be the welcoming and organizational anchor of Capco's Toronto office, supporting a professional, inclusive, and well-run workplace every day. · The Role · We're looking for an Office Administrator to join our team in Toronto. This role is on-site five days per week and plays a ke ...
Toronto, Ontario $42,000 - $60,000 (CAD) per year55 minutes ago
-
+ We are seeking a highly motivated and resourceful Client Service and Office Administrator to join our dynamic, high-performance team. · +This position requires a minimum of 4 years experience in customer service or administrative role · Outstanding Communication skills both spo ...
Toronto, Ontario1 month ago
-
The Office Administrator will be responsible for overseeing the efficient running of the camp office and timed transitions between periods for campers. · Providing administrative support services (typing, answering phones, emailing, ordering supplies, driving to and from town, pr ...
Toronto, ON, Canada Part time1 week ago
-
This is a challenging office administrator role where you will be responsible for implementing new administrative procedures and reviewing and evaluating existing ones. · You will establish priorities and ensure deadlines are met while carrying out administrative activities relat ...
Toronto, Ontario1 month ago
-
This is a contract role as Office Administrator at Capco in Toronto on a 3-month contract with opportunity to extend into permanent role. · Gain exposure across office operations working closely with HR Finance IT leadership teams. · ...
Toronto, Ontario1 month ago
-
· Build a career working for an industry leader that truly invests in their people - and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. · ...
Toronto, Ontario2 weeks ago
Office Administrator - Toronto - Axis Recruitment
Description
About the company
Our client is a small, design-driven architecture studio based in Toronto, known for thoughtful residential and urban projects. The practice focuses on context-sensitive design, zoning-driven development, and small to mid-scale projects including multiplex housing and infill.
The firm is led by a hands-on Principal and operates with a tight-knit, collaborative team. It's the kind of studio where everyone wears multiple hats, decisions happen quickly, and your impact is very visible.
Why is this role open
The studio is growing and the Principal needs a true right-hand person to bring structure, consistency, and operational clarity to the business.
This role exists because the firm is ready to move from "founder does everything" to having someone who actually owns operations, admin, and internal systems.
Responsibilities
Must-haves
Nice-to-haves
On-Site
Salary: $60,000
Know someone great? We offer a $500 referral bonus for successful hires. If you refer someone who's hired through Axis Recruitment, we'll send you a thank-you bonus after their first 3 months.
Compensation Disclosure
Compensation for all roles Axis recruits for is multi-faceted and based on a range of factors including experience, skills, location, and internal equity. In addition to base salary, the total compensation package may include performance-based bonuses, incentives, and a comprehensive benefits offering, in accordance with applicable Employment Standards Act (ESA) requirements. Final compensation will be discussed during the interview process. We do not request or consider compensation history. Accommodations are available upon request throughout the recruitment process.
EEO Statement
At Axis, we consider all applications without regard to race, sex, age, colour, religion, nationality, disability, sexual orientation, gender identity, or any characteristic protected by law. We encourage you to apply even if you don't meet every single requirement. We don't post all of the open positions so you might be a fit for a different role
#J-18808-Ljbffr
-
Office Administrator
Only for registered members Greater Toronto Area, ON
-
Office Administrator
Only for registered members Toronto, ON
-
Office Administrator
Only for registered members Toronto, ON
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Greater Toronto Area
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Greater Toronto Area
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, ON MR A
-
office administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Part time Only for registered members Toronto, ON, Canada
-
office administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, Ontario
-
Office Administrator
Only for registered members Toronto, Ontario