- Planner: Ability to form short and long-term scheduling of tasks, reports, deadlines, and events.
- Organized: Ability to process and organize electronic and paper documentation and information.
- Personable: A collaborative attitude, participating in the planning, developing, extending services, and promoting effective strategies to encourage a positive workplace atmosphere.
- Communicator: Excellent verbal, written, and listening skills and proven ability to adjust style for various audiences. The ability to convert data into information for reporting to various audiences, including internal teams, clients, the community, and external bodies. Being the go-to person for all questions about day-to- day operations.
- Multitasker: The ability to balance competing priorities, meet deadlines, and to work under pressure with minimal supervision.
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development and skill enhancement,
- Collaboration with an interdisciplinary teaching team,
- Equitable hourly rates in accordance with collective agreements, and
- Casual dress code
- Coordinate all internal/external meetings for which the Education Director is responsible, including:
- Room bookings, meals, agenda preparation, minute taking, and preparation of meeting document packages.
- Assist in resolving scheduling conflicts with the principal's professional and personal calendars
- Room bookings, meals, agenda preparation, minute taking, and preparation of meeting document packages.
- Maintain a computerized filing system and assist the director with the implementation of other electronic office systems as well as monitor electronic and paper mail, information sent to the principal.
- Attend all meetings designated by the director.
- Provide general office support as needed, including photocopying, faxing, etc.
- Prepare, draft, and finalize confidential documents such as memoranda, meeting minutes, letters, briefing reports, scheduled/unscheduled reports, funding proposals, etc.
- Ensure confidential files and registries for official documents related to the principal are kept in an orderly and secure manner.
- Monitor deadlines, task completion, and related administrative matters.
- Assist with financial matters for assigned programs, including timesheets, expenses, budgets, etc.
- Respond to general inquiries and redirect telephone calls to appropriate staff. Act as the point of contact for Director of Education regarding day-to-day operations.
- Provide communications to the Executive Director, the Principal's team, Directors, C&C and other key contacts.
- Stay fully informed and up to date on matters before the Director of Education.
- In collaboration with the Director, monitor and maintain the associated needs of the school buildings, submitting work orders as needed.
- Prepare updates and briefing reports as necessary.
- Provide communications to teachers and education assistants on behalf of the Director of Education,
- Other duties or responsibilities as assigned by your Director, Executive Director, or Chief & Council.
- Certificate or Diploma in Business Administration or related post-secondary certification(s). or Equivalent education and training preferred.
- 3-5 years or more related experience in progressively more senior secretarial positions
- Strong leadership and interpersonal skills including time management, organizational, planning and people skills.
- Must be punctual, trustworthy, and able to work independently to complete assigned tasks.
- Ability to balance competing priorities, multitask, and to work under pressure.
- Knowledge of collecting and analyzing data, and ability to produce reports.
- Able to demonstrate flexibility and creativity when called upon.
- Proficient computer skills including Microsoft Office 365 Suite (Word, Excel, and Outlook)
- Knowledge, respect, and understanding of Stó: lō culture, history, traditions, and language is considered an asset
- Experience working with First Nations community is considered an asset
- Ability to adhere to an Oath of Confidentiality agreement, Seabird Island Band Policies and Procedures
- Valid BC Driver's License, Class 5 & clean Driver's Abstract
- Satisfactory Criminal Record Check
- Excellent verbal and written communication skills
- Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.
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Executive Director
Found in: Talent CA C2 - 2 days ago
Seabird Island Band Agassiz, Canada Full timePosition Summary: · Under the strategic direction and guidance of the Chief and Council, the Executive Director, provides leadership in strategic planning, advises on policy, implements work plans, and provides the link between Council and the administrative arm of the Seabird I ...
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Principal
Found in: Talent CA C2 - 6 days ago
Seabird Island Agassiz, CanadaPosition Summary · The principal is responsible for the administration, leadership, supervision, and operation of the Seabird Island Elementary and High School. · The principal provides quality B.C. curriculum in a learning environment that promotes language and reinforces the h ...
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Director of Community Infrastructure
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timePosition Summary · Accountable to the Executive Director / Chief Administrative Officer, and as a member of the Director's Team, the Director of Community Infrastructure will provide overall strategic management, operational leadership, expertise, accountability, and evaluation t ...
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Grade 6 Teacher
Found in: Talent CA C2 - 6 days ago
Seabird Island Agassiz, CanadaPOSITION SUMMARY · Working within Lalme' Iwesawtexw (Seabird Island Community School) for the school year, The Grade 6 Teacher will be responsible for providing instruction, preparation, assessment, classroom management, professional development and school meetings, community an ...
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Early Childhood Educator
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timePOSITION SUMMARY · Working within the Early Childhood Education (ECE) department, Under the direction of the Daycare Supervisor, the Early Childhood Educator will provide hands-on childcare to children in Seabird Island Band's Early Childhood Education programs, in accordance wit ...
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Teacher Teaching On Call
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada On-CallPOSITION SUMMARYWorking within Lalme' Iwesawtexw (Seabird Island Community School) for the school year working as a Teaching Teacher on Call (TTOC) you will provide causal or substitute coverage in various subjects ranging from K4-12 . You will be a member of an interdisciplinary ...
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Grade 3 Teacher
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full time Term ContractPOSITION SUMMARYWorking within Lalme' Iwesawtexw (Seabird Island Community School) for the school year, The Grade 3 Teacher will be responsible for providing instruction, preparation, assessment, classroom management, professional development and school meetings, community and pa ...
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Physical Education Teacher
Found in: Talent CA C2 - 3 days ago
Seabird Island Band Agassiz, Canada Full time Term ContractPOSITION SUMMARYWorking within Lalme' Iwesawtexw (Seabird Island Community School) for the school year, The Physical Education Teacher will be responsible for providing instruction, preparation, assessment, classroom management, professional development and school meetings, commu ...
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Referrals Clerk
Found in: Talent CA C2 - 2 days ago
Seabird Island Band Agassiz, Canada Full timePOSITION SUMMARY · Under the direction of the Director of Inter-Governmental Affairs and in assistance to the Referrals Coordinator, the Referrals Clerk will operate efficiently in accordance with the philosophies, policies, and objectives established by Seabird Island Band Manag ...
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Halq'emeylem Teacher
Found in: Talent CA C2 - 2 days ago
Seabird Island Band Agassiz, Canada Full time Term ContractPOSITION SUMMARYWorking within Lalme' Iwesawtexw (Seabird Island Community School) for the school year, The Halq'emeylem Teacher will be responsible for providing instruction, preparation, assessment, classroom management, professional development and school meetings, community a ...
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General Manager
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timePosition Summary · Under the direction of the Executive Director, the General Manager for Nations Creations will oversee all aspects of Nation's Creation's manufacturing, sales, and graphic design operations. The ideal candidate will provide strategic direction, manage the financ ...
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Shipper/Receiver
Found in: Talent CA C2 - 3 weeks ago
Seabird Island Band Agassiz, Canada Full timeSalary: $22.41/hr · Position Summary · The Shipping and Receiving and Forklift Operator is critical to the successful operation of a Seabird Island Band Distribution Warehouse. The role requires a responsible operator to load and unload a multitude of material. The Operator is r ...
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Aboriginal Education Coordinator
Found in: Talent CA C2 - 1 day ago
Seabird Island Band Agassiz, Canada Full timePosition Summary · Under the direction of the School Principal, this position is responsible for supporting, coordinating, and contributing to education, training, and services focused on First Nations learners, organizations, and communities as well as other. specific activities ...
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SQDC - Accounts Payable and Payroll Administrator
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timeBackground · Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While ...
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Senior Administrative Assistant
Found in: Talent CA C2 - 4 days ago
Seabird Island Band Agassiz, Canada Full timePosition Summary · Reporting to the Controller, the Senior Administrative Assistant will oversee daily clerical tasks related to current and upcoming projects, scheduling appointments, planning meetings, managing phone calls and emails, and maintaining the overall organization of ...
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Family Development Supervisor
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timePOSITION SUMMARY · Under the direction of the Program Manager of Families and Wellness, the Family Development Supervisor will operate efficiently in accordance with the philosophies, policies, and objectives established by Management. The Family Development Supervisor will manag ...
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Aboriginal Infant Development Consultant
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timePosition Summary · The Aboriginal Infant Development Program (AIDP) Consultant will work in a home visiting program with Aboriginal children and families applying principles of family-centered practice as well as plan programs for these families. The AIDP Consultant will set indi ...
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On-Call Cook
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada On-CallPosition Summary · To prepare, cook and serve food for school breakfast/lunch programs and special events organized and participated in by Seabird School & Early Childhood Centre as instructed by the principal in accordance with current health, safety and hygiene legislation. · S ...
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HR Administrator
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timePOSITION SUMMARY · The Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator's primary task will be a helping hand to the Human Resources division to co ...
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Records Coordinator
Found in: Talent CA C2 - 6 days ago
Seabird Island Band Agassiz, Canada Full timePosition Summary · Under general supervision of the Records Manager, this position plans, coordinates and provides records & information management daily support in the development, implementation, and on-going maintenance of corporate information. The records Coordinator must be ...
Executive Assistant to Director of Education - Agassiz, Canada - Seabird Island Band
Description
Salary: From $31.47Position Summary
Working within the Education Department, Reporting to the Director of Education. The Executive Assistant will play a crucial part in supporting and providing project assistance to the Director. Your responsibilities will include handling financial administration, preparing briefings for the principal, organizing schedules, monitoring electronic data, and managing inquiries and communications. Additionally, you will assist in programming, compliance reports, and ensuring adherence to education jurisdiction for Lalme' Iwesawtexw. The Executive Assistant will possess excellent organizational and communication skills, attention to detail, and the ability to handle multiple tasks efficiently.
Success profile
What does it take to be successful working at Seabird Island? Check out the top traits we're looking for and see if you have the right mix.
Work that matters
Are you looking to start a career where you'll make meaningful connections within the community? Our team is passionate about supporting our community.
Seabird Island is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.
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Benefits and perks
Benefits vary by job type, apply after a successful probationary period and are confirmed in the interview and hiring process.
What you'll do
What you Bring
Education
Experience
Requirements
Reports to: Director of Education
Pre-employment screening
Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S. 41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.
We thank you for your interest. Only those selected for an interview will be contacted.
