Skilled Trades Administrative Assistant - Burlington, Canada - Centre for Skills Development

Centre for Skills Development

Verified Company

Burlington, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Embark on a Bright Future with Centre for Skills Development
Are you entrepreneurial, client-focused and committed to teamwork and excellence? Do you enjoy working with clients from diverse backgrounds? If you want to work for a recognized leader in career and workforce development, then consider a career with Centre for Skills Development

Headquartered in Burlington, Ontario, with locations in Oakville, Milton and Clarkson, Centre for Skills delivers high caliber employment services, language training & settlement services, skilled trades training and literacy upgrading.

Providing people with opportunities to build a better future and making a positive impact on peoples' lives is integral to the business of Centre for Skills.

For more information, visit:

The Opportunity

Job Number: 413

Job Title:
Skilled Trades Administrative Assistant

Department:
Skilled Trades

Location:
Burlington (On-site)

Start Date:
ASAP

Schedule Full-time (35 hours/week)

Hours of Work:
Monday to Friday

Reports To:

Skilled Trades Coordinator Salary:
$48,290
The
Skilled Trades Administrative Assistant provides administrative and customer support in a manufacturing / warehouse type environment.

This role works closely with the Skilled Trades team to address general and student inquiries, coordinate class schedules, order student and instructional supplies, and maintain reporting data for each program.

These are your responsibilities:

Provide excellent customer service to clients (internal and external) and contribute to a welcoming and positive environment at Centre for Skills
Provide general administrative support and research, including data entry, filing, photocopying, record keeping, ordering of supplies, copying instructional materials, and assisting with special projects
Assist in the startup of new classes; oversee the printing of documents using external vendors; copying classroom material; setup of student binders etc.
Contact external vendors to order student supplies, based on instructors' purchase lists and in accordance with the established purchasing process/policies
Communication with Finance department regarding program purchases and monitoring of program budget spending
Support the recruitment and intake of students in upcoming Skilled Trades programs including the booking appointments, screening clients, and maintaining program waitlists
Prepare for information sessions updating information session PowerPoints, tracking attendees and conducting reminder calls for potential clients
Prepare and maintain tracking files related to Skilled Trades programs, including updating and monitoring all program waitlists, participant attendance and payroll, and program specific tracking information
Prepare student files including photocopying necessary documents for file; enter into database, prepare student transcripts and certificates at the end of the program
Assist with following up with previous Centre for Skills clients for an update on their job search progress
Organize and coordinate student appointments with other departments within Centre for Skills
Assist with community outreach events and activities

What you need to bring to this job:

Post-secondary diploma or degree
Past experience in a similar role will be considered an asset
Experience ordering supplies, processing invoices, and financial tracking
Highly skilled and experienced using MS Office suite (Excel, Word, Outlook)
Strong attention to detail, commitment to integrity, and ability to multitask and meet deadlines in a fast

- paced environment

Selfstarter who is resultsoriented and selfmotivated; takes initiative to ensure a high standard of service delivery with the ability to make use of downtime efficiently and productively
Excellent customer service skills; friendly, approachable and welcoming interpersonal style
Ability to be nonjudgmental and show empathy when dealing with diverse range of clientele while also maintaining appropriate professional boundaries
Welldeveloped relationshipbuilding skills with the ability to provide excellent internal customers service with a professional demeanor
Proven comfort level deescalating situations where clients may be acting in a negative or inappropriate manner. Comfortable and confident in working in a trades related environment
Excellent problemsolving abilities, strong communication skills (written/verbal), and collaborative team work skills.

At Centre for Skills, we offer a competitive compensation package and benefits. We value flexibility and the need to achieve a work-life balance. All employees receive above industry average time off, including vacation time, sick / wellness days and personal days. We promote and support continuous learning, providing our staff with training to develop skills, attend workshops and conferences. We are committed to supporting the growth of