Finance Coordinator - Saskatoon, Canada - University of Saskatchewan

University of Saskatchewan Saskatoon, Canada

1 month ago

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Description

Finance Coordinator

Primary Purpose: To provide essential assistance in all financial, HR and operational functions throughout the Edwards School of Business. This position provides financial support to the operational and research activities of the college, with major responsibilities for reporting, payroll, cash deposits, payments and invoicing.

Nature of Work: Reporting to the Strategic Business Advisor, Finance, this position works closely with a broad range of individuals and groups at all levels of the organization and with external clients and stakeholders. Activities may include assisting with the preparation of financial statements and other internal or external reports; completion of accounting processes such as variance analysis and reconciliations; participating in the review, documentation and enhancement of current business processes and practices; and other projects or duties which may be identified. Day to day activities include overseeing payroll functions, cash deposits, and ensuring invoices are processed in a timely manner.

This position works in a team-oriented, high-traffic, high-volume office setting where multiple competing demands and strict deadlines are the norm. Sound judgement and attention to detail, policies and procedures is important. A high degree of accuracy is required as data, analysis and reporting may have long term and far reaching impacts. The coordinator is required to manage multiple tasks, details, deadlines and priorities in an environment with interruptions and competing demands. The ability to interact effectively with a wide range of people, problem solve and make decisions on a variety of issues are key factors for success in this position.

Accountabilities:

Provides effective administration and support of the financial processing activities including performing the day-to-day transactional functions and monthly reconciliation and financial reporting for departments, programs, and units within the Edwards School of Business.

Prepares and maintains financial records of the college, including purchase orders, vendor invoices, purchase and cheque requisitions, and journal vouchers, in a timely manner and in accordance with University of Saskatchewan policies as they relate to financial management.

Oversees monthly purchase card reconciliation and submission process.

Ensures cash deposits are processed in a timely manner and follow University of Saskatchewan procedures.

Prepares invoices and set up accounts receivables for various events.

Facilitates payroll corrections and other payroll related entries as required.

Assists faculty and staff in monitoring research and professional fund balances, with regular review and coordination with fund managers to rectify deficit positions and/or correct transactions.

Prepares and maintains reports on university owned equipment and computer purchases made through research or professional funds.

Assists in developing and monitoring budgets, forecasting expenditures and completing fund reconciliations.

Assists with the year-end activities for operating funds, maintaining documentation for review and audit compliance.

Student award fund oversight and periodic fund review.

Participates in development and communication of best practices and process improvements, particularly in regards to financial and operational policies and procedures.

Independently prioritizes daily tasks and responsibilities to meet various deadlines.

Exercises discretion and professional judgment in maintaining confidential information.

Qualifications

Education: A Business Accountancy diploma from a recognized institution or bachelor of commerce degree with an accounting major is required. Enrollment in a professional accounting program leading to the Chartered Professional Accountant (CPA) accounting designation is an asset. A combination of education and experience may be considered.

Experience:

A minimum of three to five years of related experience is required.

Direct knowledge and experience with University of Saskatchewan systems and functions including payroll, budgeting, accounting and payment services would be an asset.

A combination of education and experience may be considered.

Skills:

Demonstrated proficiency when using computers, including keyboarding, spreadsheet development, schedule management and the demonstrated ability utilizing the Microsoft Office Suite (in particular, Word, Excel and Outlook). Familiarity with U of S information and processing systems (PAWS, SiRIUS, Concur, Banner Finance, FAST Finance Reporting, AboutUs, Connection Point) would be an asset

Excellent interpersonal and communication skills, both written and verbal

Demonstrated ability to be self-motivated combined with the ability to take direction, work effectively, and show initiative

Ability to work independently and take initiative with minimal supervision, yet demonstrate the ability to work collaboratively in a team environment while maintaining a professional, calm, and positive demeanor

Demonstrated ability to handle sensitive information in a professional manner and to maintain confidentiality

Demonstrated effective punctual, organizational, and time-management skills

Demonstrated ability to function effectively within a fast-paced, high-volume work environment with the ability to manage and prioritize commitments and conflicting deadlines and the ability to anticipate needs

Demonstrated ability to make discretionary decisions, as required to be highly detail oriented and efficiency driven

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