Preventing Infectious Diseases Administrative Assistant, Reference Number: #2024-092 - Sioux Lookout, Canada - Northwest Employment Works

Description

Preventing Infectious Diseases Administrative Assistant

Internal/External Posting

Full-time Position

Location: Sioux Lookout, ON or Thunder Bay, ON

Salary Range: $50,116 – $67,257 per annum

Reference Number: #

If applying by email, indicate reference number in subject line

Job Summary:

The Preventing Infectious Diseases Administrative Assistant will oversee administrative services

and provide support to the Preventing Infectious Diseases team.

The Preventing Infectious Diseases Administrative Assistant is directly accountable to the

Preventing Infectious Diseases Manager.

Qualifications:

• Completion of at least one year post-secondary education in Secretarial Arts

• Work experience and/or education in a health related area is considered an asset

• Previous office administration experience is considered an asset

• Ability to communicate effectively via telephone and in person

• Ability to communicate in Ojibway, Oji-Cree, and/or Cree is an asset

• Must have good written and verbal communication skills in order to complete

correspondence and respond to requests for information

• Must be self-motivated and able to work independently

• Experience and training in cultural competency with First Nations

• Demonstrates professionalism, accountability and maintaining confidentiality

• Ability to multi-task, meet deadlines and adapt in a fast-paced environment

• Task centred, maintain a high level of efficiency and strong attention to detail

• Knowledge and sensitive of First Nations populations

• Valid Ontario G drivers licence

• Ability to perform the requirements of the role on a regular basis

Roles and Responsibilities:

1. Plans and co-ordinates the activities of Preventing Infectious Diseases to increase the time

available to the Preventing Infectious Diseases Manager and other members of the

Preventing Infectious Diseases team for the management and delivery of the

program/services.

2. Co-ordinates the collection and preparation of material for programming

3. Typed documents include: letters, memorandums, work plans, reports, administrative

circulars, internal instructions and confidential correspondence

4. Make meeting arrangements, prepare agendas and prepares minutes of meetings.

5. Proofreads and modifies grammar, spelling and punctuation of all documents before

submitting for signatures or mailing

6. Receives, assesses for information from other departments and staff, made by telephone or in

person, and/or refers to the most appropriate person

7. Answers requests for information, made by telephone or in person, from the general public

and other community agencies. Conveys messages to other departments, Preventing

Infectious Diseases team members, and outside agencies

8. Provides receptionist duties for the Preventing Infectious Diseases Manager and Preventing

Infectious Diseases team members. Duties include but not limited to screening of telephone

calls, taking and conveying messages and providing general information as required

9. Assembles material for education and/or administrative purposes and distributes as required

10. Orders and maintains an office supplies inventory for the Preventing Infectious Diseases

team.

11. Maintains the office filing system for Preventing Infectious Diseases

12. Accesses e-mail for messages or information directed to the Preventing Infectious Diseases

Manager, team members and/or self.

13. Designs and produces forms and/or graphs for specific use in relation to the administrative of

the project

14. Inputs data related to Preventing Infectious Diseases services and compiles reports as

required by the Preventing Infectious Diseases Manager and/or other team staff

15. Maintain accountability by working within the program guidelines, by providing regular

reports to the Preventing Infectious Diseases Manager and other team members as

appropriate

16. Demonstrate professionalism and accountability by maintaining client and community

confidentiality and completing the required documentation

17. Co-ordinates travel for Preventing Infectious Diseases team members

18. Other related duties as directed by the Preventing Infectious Diseases Manager

19. Provide assistance when required and any other duties assigned

Apply online at

Human Resource Department

Sioux Lookout First Nations Health Authority

P.O. Box 1300, 61 Queen Street

Sioux Lookout, ON P8T 1B8

Phone:

Fax:

Email:

SLFNHA currently "Strongly Recommends" COVID-19 immunizations and requests your

immunization status to be sent to our staff health department if successful in the recruitment

process.

Closing Date: Until Filled

No resumes received after this time will be accepted.

The Health Authority wishes to thank all applicants in advance.

However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at

SLFNHA is a proud supporter of Mikinakoos Children's Fund. To find out more, visit