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    Document Coordinator - Toronto, ON, Canada - DesignAgency

    DesignAgency
    DesignAgency Toronto, ON, Canada

    1 week ago

    Default job background
    Description

    DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide.

    Working for leading companies, developers, and hospitality groups, our clients work directly with one or more of our partners, reflecting our belief that great design requires leadership, focus, and commitment.

    The Proposal Coordinator works with the Business Development (BD) team to strategize responses, contract development and present our service offerings to prospective clients across various fields.

    Reporting to the Proposal Manager, the successful applicant is a creative go-getter with strong technical, organizational, and prioritization skills, and thrives working within tight timelines.

    Updating and creating client-facing proposals and marketing collateral such as portfolios, digital lookbooks, comprehensive proposals, staff CVs, and pitch presentations
    Assisting with the collection and tracking of companywide BD including tracking new business leads and analytics, and maintaining the CRM
    Working collaboratively throughout the RFP process with the BD Team, editing copy and content, curating final project photography and graphics, and implementing comments and feedback to meet internal as well as client deadlines
    Supporting BD with copywriting and proofreading
    Maintaining a digital filing system for all collateral related to pitches, proposals, and contracts and providing administrative support
    Assisting BD with new projects and initiatives
    Participating in meetings with the Sales & Marketing Team (Demand Team), providing creative insight and highlighting opportunities for collaboration and efficiency
    Balancing workload and meeting deadlines without compromising work quality
    One to three years of experience in proposal writing, business development, marketing and promotion; preferably within the Design/Architecture field
    Bachelor's degree in Business Administration, Marketing, Communications, or a related field
    Advanced knowledge of Adobe InDesign, Microsoft Word & Excel
    Knowledge of, and interest in, hotel and hospitality interior design, brand identity design
    Hands-on team player with a proven track record of supporting and working with creative teams
    Excellent English language written, verbal and comprehension skills
    Self-motivated and able to work within tight timelines and manage multiple projects or deliverables
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