Jobs
>
Vancouver

    Financial Processing Specialist - Vancouver, Canada - UBC

    UBC
    UBC Vancouver, Canada

    2 weeks ago

    Default job background
    Full time
    Description
    Staff - Union

    Job Category

    CUPE 2950

    Job Profile

    CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7)

    Job Title

    Financial Processing Specialist

    Department

    Administration | Department of Materials Engineering | Faculty of Applied Science

    Compensation Range

    $4, $4,827.00 CAD Monthly

    Posting End Date

    June 1, 2024

    Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

    Job End Date

    At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

    Job DescriptionJob Description Summary

    Oversees the Financial Resources of the Department, reports to Business Operations manager. Provides administrative support to the Manager, Administration when required.

    The department has a complex finance-related function with an average of $13 Million in funds per annum in 170 project grants covering general purpose funds, research funds, endowment funds and research chairs, Tier 1 & Tier 2. Administers contract and grant accounts for complex sponsored research and specific purpose funds, requiring the exercise of judgment and knowledge of University, granting agency and accounting policies and procedures. The faculty and graduate student populations are very active in research and travel.

    Organizational Status

    Reports directly to the Manager, Administration. Liaises with staff, students and faculty on financial matters relevant to the position.

    Organization Chart: PI Request ] Financial Specialist Processor ] Financial Reviewer ] PI Approval

    Work Performed

    Financial Duties

    Responsible for the all financial processing covering journal vouchers, invoices, travel claims, purchase requisitions, honorariums, purchase requisitions and cash deposits. Ensures timely payments. Investigates complex problems and reconciles financial discrepancies.

    Manages the maintenance of grant accounts, control of expenditures, Monitors financial progress of research and contract accounts to ensure funds are expended during the contractual agreements. Ensures expenditures do not exceed the funding available, works closely with account holders. Ensures account holders are expending funds in compliance with funding guidelines; works closely with researchers ensuring that funds are properly accounted for and that budget anomalies are brought to their attention, with guidance for resolution; monitors financial progress of research and contract accounts to ensure funds are expended during the contractual agreements. Oversees the management of all research accounts, including NSERC, CFI and other grants and contract agreements

    Exercise judgement and knowledge of University, granting agency and accounting policies and procedures ensuring reporting is correct. Assesses impact of surpluses/deficits and reviews variances; ensures cost effectiveness of expenditures. Audits departmental accounts to ensure financial integrity and sufficient controls are maintained as per university guidelines

    Reconciles monthly financial statements, ledgers and deposits; preparing corrections of deposits and verifying deposits have been allocated to proper cost & revenue centers. Preparing and distributing monthly statements; ensuring accuracy of accounting records.

    Manages year-end reconciliation of all accounts. Ensures it meets audit requirements.

    Maintains files of all financial transitions, documents and supporting material. Analytical reporting of monthly expenses and revenue.

    Responsible for continually streamlining the financial dynamics to ensure increased efficiency and accuracy of reporting.

    Administrative Duties

    Assists business Operations manager when needed

    Responsible for taking the minutes of the monthly faculty meetings.

    Covers the reception of the front desk, when required.Other duties as requested.

    Consequence of Error/Judgement

    Failure to work effectively would result in delays in processing important financial materials. Failure to maintain confidentiality would seriously impair the integrity of the department. The position demands confidentiality and responsibility.

    Supervision Received

    The position reports to the Manager, Administration of the Department and is expected to work independently with minimal supervision. Overall objectives are determined in consultation with the Manager. Within these guidelines, the Financial Specialist works independently, determining priorities as necessary. The position requires independent executive decision making, ability to assess and implement work required and strong organizational skills. Consultation is sought on decisions of strategic significance.

    Supervision GivenFormally trains new staff on work procedures, and/or oversees work of students and/or temporary staff

    Minimum Qualifications
    High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.

    Willingness to respect diverse perspectives, including perspectives in conflict with one's own
    - Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

    Preferred Qualifications

    UBC work experience in the area of financial processing an asset. Competent computer skills required. Ability to accurately process [function] within required timelines. Ability to effectively perform accounts payable and accounts receivable related duties. Ability to learn new software programs. Ability to accurately prepare bank deposits. Ability to analyze and reconcile accounts. Ability to maintain accuracy and attention to detail. Ability to perform basic arithmetic. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to take and transcribe accurate meeting minutes. Ability to effectively use [job-specific software] at an intermediate level. e.g., Workday, Outlook, MS Word, MS ExcelAbility to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals.

  • Drax

    Process Specialist

    3 weeks ago

    Drax Vancouver, Canada

    **Process Engineer** · *** · Are you a Process Engineer, with large project experience, up to $250MM in value? Do you have an Engineering degree, in Civil, Electrical, Chemical, Petroleum, or Mechanical? · If you are interested in making a difference in the Renewable Energy space ...

  • Leith Wheeler Investment Counsel

    Process Improvement Specialist

    2 weeks ago

    Leith Wheeler Investment Counsel Vancouver, Canada

    Leith Wheeler Investment Counsel Ltd. Is an employee-owned firm, headquartered in Vancouver with offices in Calgary and Toronto. We manage over $23 billion of assets on behalf of pension, foundation, corporate, Aboriginal, and individual clients across Canada. · We are looking fo ...

  • Wood Plc

    Process Technical Specialist

    3 weeks ago

    Wood Plc Vancouver, Canada

    Overview / Responsibilities: · Wood performs consulting and EPCM services for many of Pulp and Paper clients throughout the world. · Wood currently has an exciting opportunity for a · **Process Technical Specialist**. Reporting to the Technical Director, Forest Industries, this p ...

  • Canned Heat Enterprises Inc.

    Order Processing Specialist

    2 weeks ago

    Canned Heat Enterprises Inc. Vancouver, Canada

    **About us** · With a legacy of over three decades, we are a premier manufacturers' representative specializing in high-quality electric and gas fireplaces, both indoor and outdoor, along with wood and electric stoves and other hearth products. · Our diverse range of offerings al ...

  • University of British Columbia

    Financial Processing Specialist

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr6) · Job Title · Financial Processing Specialist · Department · Gift Administration 2 | Finance | Development and Alumni Engagement · Compensation Range · $3, $4,082.00 CAD Mon ...

  • University of British Columbia

    Financial Processing Specialist

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5) · Job Title · Financial Processing Specialist · Department · Finance | Athletics and Recreation · Compensation Range · $4, $4,400.00 CAD Monthly · Posting End Date · August ...

  • University of British Columbia

    Financial Processing Specialist

    2 weeks ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5) · Job Title · Financial Processing Specialist · Department · Finance Operations| Athletics and Recreation · Compensation Range · $4, $4,532.00 CAD Monthly · Posting End Date ...

  • University of British Columbia

    Financial Processing Specialist

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7) · Job Title · Financial Processing Specialist · Department · Student Financial Support 4 | Student Financial Support Leadership Team | Student Financial Management | Enrolme ...

  • University of British Columbia

    Financial Processing Specialist

    1 day ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7) · Job Title · Financial Processing Specialist · Department · Administration | Department of Materials Engineering | Faculty of Applied Science · Compensation Range · $4, $4, ...

  • Seaspan ULC

    Payroll Process Specialist

    1 day ago

    Seaspan ULC North Vancouver, Canada

    The Payroll Process Specialist is responsible for designing end-to-end HR processes and contributing to business decisions for the implementation of a new payroll system. This role involves mapping out existing payroll processes, participating in design sessions and system test a ...

  • Cytiva

    Manufacturing Process Specialist

    2 days ago

    Cytiva Vancouver, Canada

    Be part of something altogether life-changing · Working at Cytiva in the Life Sciences industry means being at the forefront of providing new solutions to transform human health. Our incredible customers undertake life-saving activities ranging from fundamental biological researc ...

  • Ledcor

    Business Process Specialist

    3 days ago

    Ledcor Vancouver, Canada

    **Description** · **Job Summary**: · As the Business Process Specialist, you will serve as an authority across the organization and externally, impacting strategic direction across multiple branches within the Construction Group. Using your expertise to develop and implement oper ...

  • Arc'teryx

    Systems & Process Specialist - Apac

    2 weeks ago

    Arc'teryx Vancouver, Canada

    **Your Opportunity at ARC'TERYX**: · - As the Systems & Process Specialist - APAC, you act on behalf of the APAC Planning team to support the evolution and management of all APAC planning and allocations related systems, and processes by which these systems are used and maintaine ...

  • University of British Columbia

    HR and Finance Processing Specialist

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - HR Admin Clerk 4 (Gr7) · Job Title · HR and Finance Processing Specialist · Department · Administrative Support | Department of Physical Therapy | Faculty of Medicine · Compensation Range · $4, $4,111.0 ...

  • University of British Columbia

    Financial Processing Specialist 4

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5) · Job Title · Financial Processing Specialist 4 (Gr5) · Department · Payroll Services & Analytics | Payroll | Financial Operations | VP Finance and Operations · Compensation ...

  • University of British Columbia

    Student Financial Processing Specialist

    11 hours ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Student Info Support 4 (Gr7) · Job Title · Student Financial Processing Specialist · Department · Student Financial Support 5 | Student Financial Support Leadership Team | Student Financial Management | ...

  • Arc'teryx

    Systems & Process Specialist - Global Planning

    2 weeks ago

    Arc'teryx Vancouver, Canada

    **Your Opportunity at ARC'TERYX**: · - As the Systems & Process Specialist - Global Planning, you act on behalf of the Global Planning team to support the evolution and management of all global planning related systems and processes by which these systems are used and maintained. ...

  • ANYVISA Services Corp.

    Document Processing/admin Specialist

    1 day ago

    ANYVISA Services Corp. Vancouver, Canada

    **Requirements**: · - Proficiency with Adobe, Microsoft Office · - Clerical experience is an asset · - Professional English and Russian (writing and oral skills) · - Attention to details · - Multitasking and ability to work in a face-paced and deadline-driven environment · - Abil ...

  • PHSA

    Clinical Informatics Nursing Process Specialist

    1 week ago

    PHSA Vancouver, Canada

    **Clinical Informatics Nursing Process Specialist, Provincial Systemic Therapy** · BC Cancer · Vancouver, BC · - This role is a part of BC Cancer Provincial Programs. The Clinical Informatics Nursing Process Specialist supports the Provincial Systemic Therapy Portfolio._ · The Cl ...

  • University of British Columbia

    Computer Science Financial Processing Specialist

    6 days ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Financial Proc. Spec 3 (Gr4) · Job Title · Computer Science Financial Processing Specialist · Department · Administrative Management | Department of Computer Science | Faculty of Science · Compensation ...