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    Administrative Assistant - Halifax, NS, Canada - Nova Scotia Health Authority

    Nova Scotia Health Authority
    Nova Scotia Health Authority Halifax, NS, Canada

    4 weeks ago

    Default job background
    Full time
    Description
    Nova Scotia Health

    Location:
    Central Zone, MacKenzie Building - QEII

    Department:
    PLM Lab Utilization Management Program
    Permanent Hourly FT (100% FTE) x 1 position(s)
    Management/Non Union Position

    Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada.

    We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province.

    Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

    Join a diverse team of innovators, collaborators and creative thinkers today.

    Nova Scotia Health employs professionals in all corners of our beautiful province.

    The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle.

    Pathology and Laboratory Medicine (PLM) is a complex department, with multiple divisions and services.

    Reporting to the Administrative Director and the Department Head, the Administrative Assistant is responsible for providing comprehensive administrative support to the Department Head by effectively coordinating the day-to-day operations of the Department Head's office.

    The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with other clerical support within the portfolio, Dalhousie, and across the health authority.

    This position works closely with the Administrative Directors Administrative Assistant, as these two positions will cover both offices as required (e.g. vacations). The Administrative Assistant participates on committees or working groups as assigned.

    Grade 12 plus post-secondary diploma in a recognized office administration, business administration or secretarial program is required
    Undergraduate degree is an asset
    Minimum of five (5) progressively responsible experience, providing administrative support and office coordination at the executive management level
    Previous administrative experience in Pathology and Laboratory Medicine preferred
    Previous experience within other healthcare settings an asset
    Knowledge of PLM, its policies and procedures, as well a general knowledge of institutional policies and procedures
    Must possess considerable organization and time management skills necessary to assist in management of administrative documents which are required for completion on an ongoing basis
    Experience with MS Office Suite (Word, Excel, PowerPoint, Visio, Outlook, Lync), SAP and other software
    Competencies in other languages an asset, French preferred
    Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

    Permanent, Full-Time position; 75 hours bi-weekly
    Minimal travel to various sites may be required

    Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.


    Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve.

    We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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