Project Administrator - Vaughan, Canada - Ambient Mechanical Ltd

Ambient Mechanical Ltd
Ambient Mechanical Ltd
Verified Company
Vaughan, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

The Project Administrator, reporting to the Construction Department Manager, is responsible for the effective administration of Construction Project documentation.


Essential Duties and Responsibilities include, but are not limited to the following:

  • Assist the Project Management Team with construction project documentation including but not limited to project schedules, project updates, submittals, transmittals, etc.
  • Maintain accurate work logs of construction activities, job information sheets, and project team rosters.
  • Assist in contract administration and submittal log processes to ensure the contract document requirements are met throughout the construction experience.
  • Issue Purchase Orders (P.O.'s)
  • Maintain databases and update spreadsheets.
  • Take and post project review meeting minutes.
  • Enroll contractors and issue certificates of insurance.
  • Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
  • Be trained in and prepared to assist with Construction Department Accounts Payable (A.P.) duties
  • All other duties as assigned to meet Company objectives.

Core Competencies

  • Knowledge of the key elements of a construction project and the corresponding documentation requirements
  • Familiar with construction contracts, project delivery methods, and agreements between various parties.
  • Able to administer the construction documentation from project commencement, through the construction phase and finally, postconstruction.
  • Be proficient with MS Excel, SharePoint, and Dynamics CRM

Education and Professional Requirements

  • High School Diploma
  • College or University degree in Business or Construction Administration
  • Equivalent combination of education and experience in administration

Tools & Technology

  • Mobile and laptop computer
  • MS Office suite software (Excel, Word, Outlook, MS CRM)
  • Experience working with Trimble and Procore would be an asset.

Working Conditions

  • Ability to attend and conduct presentations and meetings.
  • Manual dexterity is required to use desktop computers and peripherals.
  • Overtime as required.
  • Lifting or moving up to 20 lbs may be required.
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