Office/human Resources Coordinator - Burlington, Canada - CPC Pumps International Inc

CPC Pumps International Inc

Verified Company

Burlington, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

CPC Pumps International Inc.

is a part of the Atlas Copco Group, a world-leading industrial group present in more than 180 countries, over the span of approximately 150 years.

It is a company that serves customers with innovative compressor, vacuum, power, and industrial technologies.

CPC Pumps specializes in designing, manufacturing, testing, and servicing of engineered heavy duty process centrifugal pumps (fully API 610 Compliant) for the CCUS, Green Energy / Circular Economy, H2, LNG, Chem-Petrochem and power-generating industry since 1957.

CPC Pumps is looking for a talented professional to join our team to fill the role of
Office/Human Resources Coordinator (Contract).

This position will be for approximately a
15 Month Contract position.

Purpose

The
Office/Human Resources Coordinator (Contract) provides office and human resources support, i.e., recruitment, training, social committee, and administrative functions, maintains office supplies, schedules meetings, and coordinates travel arrangements for other departments and/or the senior management team.

Duties and Responsibilities

Human Resources

Provide HR administrative support, i.e., maintain and update job descriptions and organizational charts
Assist with full cycle recruitment, i.e., screen resumes, reference/background checks, and interviews
Schedule and coordinate interviews, trainings, and social committee meetings and events
Send new hire announcements, collect paperwork, coordinate trainings, and conduct office tours
Maintain hard copy employee files
Advise and assist employees with understanding human resource policies and procedures
Act as Payroll backup support and be involved in training and payroll projects as required
Assist with the preparation and coordination of company Town Hall Meetings and presentation slides
Coordinate picture day for employees/new hires and assist in assigning picture to It and HR tools
Assigned social committee member, assisting with and coordinating social committee events
Assigned diversity ambassador, coordinating training and promoting an inclusive culture
Assigned learning administrator for training tool, coordinating employee training and running reports
Assist with projects, trainings, and other assigned tasks as needed

Administration

Administrative support to general manager and senior management
Coordinate travel arrangements for employees
Compose letter of invitation as required for foreign visitors
Maintain tidiness, run dishwasher and order office/kitchen supplies for office and kitchen/coffee areas
Maintain tidiness and organize meeting room preparations, i.e., Kleenex, hand sanitizer, restocking of fridges, food, and refreshment orders
Prepare and distribute company announcements and notices
Plan and organize events and/or company functions
Administrative assistance to other departments as required

Customer Care

Assist visitors with hotel accommodations and transportation if required
Greet and screen visitors and ensure they are escorted within the building by a CPC employee
Maintain professional look of lobby, kitchen, lunchroom, office supply, and boardroom areas
Receive incoming courier packages and maintain daily visitor registry

Sales

Assign shop order numbers to new orders and provide relevant information to sales offices
Accurately and efficiently input data from contract information from sales orders into the portal
File all new job documentation (sales order, purchase orders, quotes, specifications, etc.); follow up with sales office for missing items
Notify designated CPC departments of new order, updating monthly order totals
Work collaboratively with sales team to provide administrative support

Qualification Requirements

Excellent interpersonal, communication (written and verbal), customerservice, organizational and timemanagement skills is required
Ability to deal effectively with, build rapport and relationships within and outside of organization
Ability to work independently and manage multiple tasks to meet deadlines in a fast paced and highly confidential environment, dedicated to customer service
High level of accuracy and attention to detail
Solid computer and Microsoft Office skills (Excel, PowerPoint, Word, and Outlook)

Education and/or Experience

Bachelor's Degree in Business Administration, Human Resources or a related field
Human Resources Management certification/diploma is preferred; CHRP is an asset
24 years of office administration, recruitment and/or human resources experience in a manufacturing environment is preferred

Physical Demands

Office environment involves sedentary work with repetitive motion of the wrists, hands, and/or fingers
Ability to work in a fastpaced environment where problems occur and workload is heavy
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job f