Jobs
>
Administrative Assistant
>
Ottawa

    Administrative Assistant - Ottawa, ON, Canada - J.D. Barnes Limited

    J.D. Barnes Limited
    J.D. Barnes Limited Ottawa, ON, Canada

    1 week ago

    Default job background
    Description

    J.D. Barnes Limited, a leader in the surveying, mapping and land information industry, is currently recruiting for an Administrative Assistant in our Ottawa division. This Administrative Assistant will report to the Manager and assist with monthly billings, client contact and general office administration.

    Job Responsibilities

    • General office duties to support management including the preparation of transmittals, invoices and letters, answer telephone calls and greet clients
    • Assist with preparation of correspondence, proposals, estimates, reports, etc., as requested
    • Monitor and pursue Accounts Receivable
    • File all completed job folders and plans accurately.
    • Log and forward to head office all receipts and accounts payable invoices
    • Prepare file folders for new jobs and enter job details into Timelinx system (Acct/PM system)
    • Assist with health and safety records and tracking
    • Order office supplies, distribute mail, send and receive parcels by courier
    • Regular contact with and coordination of activities with the Manager, Supervisors and staff
    • Title searching
    • Performs other duties as assigned

    Qualifications:

    • Preferably 2+ years of experience in similar position
    • Knowledge of basic Accounting concepts and experience with Project Management, invoicing and Accounting Software (Timelinx) preferred
    • Proficient in Microsoft Office (Word, Excel and Outlook)
    • Exceptional organizational and Customer Service skills
    • Excellent communication and interpersonal skills
    • Experience in using an operating plotter and wide format scanner an asset
    • Knowledge of Land Registry system, title searching, digital file management and land surveying is an asset
    • Self-starter with a professional and positive attitude

    Interested candidates are invited to submit an application and résumé through our career page on our website at:

    If accommodations are required during any stage of the recruitment process, please do not hesitate to contact the Human Resources Department.

    We thank all applicants; however only those under consideration will be contacted. No agencies please.

    START DATE: 11/30/2021

    Let us know if you are interested in this position. Complete this short form and we will follow up with you promptly.

    Job Position

    Name *

    Email Address *

    Telephone Number

    I consent to receiving information from CERC. *

    #J-18808-Ljbffr
  • Chatar Transport Ltd.

    administrative assistant

    3 days ago

    Chatar Transport Ltd. Ottawa, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Schedule and confirm appointments · Manage contracts · Answer telephone and relay telephone calls and messages · Answer electronic enquiries · Provide customer service · Recruit and ...

  • AOF Immigration Canada

    Assistant Administratif

    6 days ago

    AOF Immigration Canada Ottawa, Canada

    Nous n'offrons pas de contrats aux étudiants ni en temps partiel. · - assistant administratif et agent d'accueil _ · - Répondre aux mails et au téléphone · - Effectuer les tâches administratives relatives aux dossiers des clients de AOF Immigration Canada · Type d'emploi : Temps ...

  • AOF Immigration Canada

    Assistant Administratif

    6 days ago

    AOF Immigration Canada Ottawa, Canada

    Nous n'offrons pas de contrats aux étudiants ni en temps partiel. · - assistant administratif et agent d'accueil _ · - Répondre aux mails et au téléphone · - Effectuer les tâches administratives relatives aux dossiers des clients de AOF Immigration Canada · Type d'emploi : Temps ...

  • EORLA / ALREO

    Assistante Administrative

    1 day ago

    EORLA / ALREO Ottawa, Canada

    Aperçu du poste · Fournir un soutien et des services administratifs, de coordination et de logistique aux départements de microbiologie et de virologie de l'ALREO. · La fourchette d'embauche pour ce poste est comprise entre 55,344.90 $/an et 63,651.90 $/an. · **Responsabilités**: ...

  • Gorilla Voltage

    Administrative Assistant

    6 days ago

    Gorilla Voltage Ottawa, Canada

    **Job brief** · We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our co ...

  • The Grounds Guys

    Administrative Assistant

    1 week ago

    The Grounds Guys Ottawa, Canada

    **The Position** · The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Ext ...

  • St. Patrick's Home of Ottawa

    Administrative Assistant

    6 days ago

    St. Patrick's Home of Ottawa Ottawa, Canada

    _St. Patrick's Home of Ottawa is a long-term 24 hour care facility that provides supportive assisted living & respite care to our community of nearly 300 residents as diverse as the Ottawa community itself. Inspired by the compassionate spirit of St. Marguerite d'Youville, we at ...

  • Gorilla Voltage

    Administrative Assistant

    6 days ago

    Gorilla Voltage Ottawa, Canada

    **Job brief** · We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our co ...

  • Kirby IP Canada

    Administrative Assistant

    1 day ago

    Kirby IP Canada Ottawa, Canada

    **Job Description - Administrative Assistant (Trademarks)** · Kirby IP Canada is looking for an Administrative Assistant who is a highly motivated, detail · - oriented, and organized individual with the desire to learn and to provide exceptional service to our teams and our clien ...

  • Larga Baffin

    Administrative Assistant

    5 days ago

    Larga Baffin Ottawa, Canada

    **Company Overview|** · A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available ...

  • Vitality Rehabilitation Group

    Administrative Assistant

    1 day ago

    Vitality Rehabilitation Group Ottawa, Canada

    Vitality Rehabilitation Group, a multidisciplinary healthcare organization, is dedicated to providing outstanding rehabilitation services through a team of experienced healthcare professionals. Currently, we are seeking a detail-oriented, proactive Multilingual Administrative Ass ...

  • CFMWS

    Administrative Assistant

    3 days ago

    CFMWS Ottawa, Canada

    **WHO WE ARE** · CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family supp ...

  • Queensway Carleton Hospital

    Administrative Assistant

    5 hours ago

    Queensway Carleton Hospital Ottawa, Canada Part time

    **General Posting Information** · **POSITION**: · - Administrative Assistant**DEPARTMENT**: · - Patient and Family Advisory Council / Patient Ombudsman**CONDITIONS**: · - Part-time (0.60 FTE)**HOURS**: · - Approximately 45.0 hrs Bi-weekly Hours**SHIFTS**: · - Days- 7.5 Hours per ...

  • Edward J. Cuhaci and Associates Architects Inc.

    Administrative Assistant

    3 days ago

    Edward J. Cuhaci and Associates Architects Inc. Ottawa, Canada

    **ADMINISTRATIVE ASSISTANT** · Award-winning, established Architectural Firm is looking for a full-time Administrative Assistant to join our dynamic team. · This position is 100% in-office. · **Responsibilities** · - Provide general office support and assistance for management an ...

  • Carleton University

    Administrative Assistant

    1 week ago

    Carleton University Ottawa, Canada

    **Duties and Responsibilities**: · Working under the guidance of the Manager, Academic Support Operations and under the general direction of the Dean, the Administrative Assistant performs a variety of administrative duties within the Office of the Dean to ensure its smooth opera ...

  • Westview Projects

    Administrative Assistant

    1 week ago

    Westview Projects Ottawa, Canada

    Salary: · As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative sup ...

  • Beaver Maids

    Administrative Assistant

    1 week ago

    Beaver Maids Ottawa, Canada

    Beaver Maids is looking for an experienced, full-time Administrative Assistant to support our busy company. · **Responsibilities**: · - Provides administrative assistance to the management through independent handling of correspondence, documents, planning and scheduling · - Prep ...

  • Sandy Hill Community Health Centre

    Administrative Assistant

    5 hours ago

    Sandy Hill Community Health Centre Ottawa, Canada

    **Internal/External Employment Opportunity** · **Position Title**:Administrative Assistant, CAT and AMHS · **Component/Team**:Client Access Team / Addiction and Mental Health Services · **Status**:Contract until March 31, 2024, 0.8 FTE Part-Time to 1.0 FTE Full-Time (28 hours to ...

  • Edward J. Cuhaci and Associates Architects Inc.

    Administrative Assistant

    1 week ago

    Edward J. Cuhaci and Associates Architects Inc. Ottawa, Canada

    **ADMINISTRATIVE ASSISTANT** · Edward J. Cuhaci and Associates Architects Inc. · Award winning, established Architectural Firm is looking for a full-time Administrative Assistant to join our dynamic team. · **Responsibilities** · - Provide general office support and assistance fo ...

  • Ottawa Health Group

    Administrative Assistant

    1 week ago

    Ottawa Health Group Ottawa, Canada

    Administrative Assistant/Receptionist · We are a busy wellness-based chiropractic, massage, and physiotherapy clinic with offices in both downtown Ottawa and Kanata. · We are currently seeking a dynamic Administrative Assistant/Receptionist. · **Job Details**: · - This is a perma ...