Assistant(e) gestion junior - Vancouver, BC, Canada - St. Clement's School

Description

Full time - 10 month position

This role will be on a 10 month schedule, following regular schools closers of summer break, winter break and spring break.

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: Surrey Schools values an inclusive school district where equity is deeply embedded, and diversity welcomed .

We acknowledge the profound responsibility we all have in ensuring that our schools and district sites foster an atmosphere where everyone feels secure, respected, and valued .

Our commitment to providing a quality education extends beyond academic excellence; Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought .

Surrey Schools, recipient of the BC Top Employers and Canada's Greenest Employer awards, is the largest school district in BC and the second largest employer in Surrey.

Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students.

The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Woodward Elementary School performs work of considerable variety and complexity, involving the provision of administrative and clerical support services, including bookkeeping.

This position also assists the school administrative officer by organizing and directing the operations of the school office.

The Elementary School Head Secretary exercises courtesy, discretion, and diplomacy in explaining applicable rules, policies and procedures and in supplying information and assistance to students, parents, staff, and the public.

The Head Secretary – Elementary School reports to Management.


About the School:
Woodward is located in Surrey's city centre providing education to 700+ students.

This school is in a dynamic, multicultural, and diverse neighbourhood, sees rapid growth with portables on site and has a newly completed addition.

This school welcomes a breakfast and lunch program and incorporates several school and community wellness initiatives.

Students are encouraged to be contributing members of their community - increasing their sense of social responsibility by taking care of themselves, others and the surrounding environment.

Acts as a secretary to the Administrative Officer(s): makes and cancels appointments, processes confidential material, arranges meetings, answers and processes telephone and personal enquiries; explains rules, policies and procedures; ensures the efficient functioning of the school office.

Prepares, maintains, and produces a variety of materials such as records, lists, student's demographic information, report cards, employee attendance/absence reports, invoices, accounts, and requisitions.

utilizing computer and manual systems.
Checks student attendance, maintains student attendance records, and makes telephone calls regarding absenteeism, as required.
Requisitions, receives, checks and stores school/office supplies.

Performs bookkeeping to maintain site-based financial records; processes accounts payable and receivable; posts receipts and disbursements to accounts and ledgers; reconciles and balances a variety of school accounts; Maintains Imprest account and petty cash, makes bank deposits.

Acts as school receptionist, receives, classifies, and distributes mail and courier documentation, may operate a PA system, receives and directs visitors, receives and routes telephone calls and provides a variety of information and assistance in person and by telephone to students, parents, staff, and the public.

Contacts parent/guardian by telephone for pick-up of student in the event of illness.
Assists with field trip arrangements including bookings, transportation, etc.

Coordinates information and flow of communications, via manual and computer systems, in relation to employee attendance/absence reporting, supply requisitioning, maintenance and transportation requisitioning, extra bus trips, etc.

May provide clerical assistance to the library, as required.

Knowledge of and ability to accomplish tasks on personal and networked computer systems used in elementary schools for site-based funds bookkeeping, district requisitioning, district financial transactions, employee attendance, student records, word processing, library and related functions.

Knowledge of bookkeeping, cash handling and financial practices and their practical application in satisfying district standards relating to site-based funds and district funds allocated to elementary schools.

Interpersonal skills, especially relating to the leadership and direction of junior clerical staff, and in promoting teamwork and good communications both within the work group and with outside contacts.

Written and verbal communication skills, including grammar, spelling and punctuation in the English language.
Ability to operate general office equipment including calculators, adding machines, fax machines, photocopiers, typewriters, etc.
Ability to utilize computer equipment and software applications.
Ability to learn the operation of unfamiliar office equipment unique to a given work site.
Specific training, outside of the job training shall be arranged and provided for by the employer, if required.
Knowledge of applicable district and local policies, regulations, and practices which govern activities.

Ability to liaise with co-workers, supervisory personnel, facilities staff, students, and the general public to provide factual information concerning school rules and regulations and other building level information as appropriate or required.

Ability to supervise clerical personnel.

TRAINING AND EXPERIENCE
Completion of grade 12 plus additional post secondary courses in office practices and basic bookkeeping.
Two years' related office experience or an equivalent combination of training and experience.
Shortlisted candidate will be required to complete software, bookkeeping and accounting assessments.

This is a unionized position that offers an hourly wage rate of $33.04 per hour plus a liberal benefit package including pension, health, vacation, and sick benefits.