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Sault Ste. Marie

    event coordinator - Sault Ste Marie, ON, Canada - Algoma University

    Algoma University
    Algoma University Sault Ste Marie, ON, Canada

    1 week ago

    Default job background
    Full time
    Description
    Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission.

    We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons.


    Job Title:
    Special Events Coordinator, North (3-Month Contract)
    Staff Bargaining Unit
    Temporary, Full-Time (35 hours/week)
    Student Assistants/Volunteers
    Alumni & Advancement Events 25%
    Administrative Duties 10%
    Reporting to the Manager, Alumni & Strategic Initiatives, the Special Events Coordinator provides dedicated support for convocations held at Algoma University's campuses (Sault Ste.

    The Special Events Coordinator will also support the coordination of other events for the Department of Strategic Advancement & Alumni Affairs, and will play an integral role in the execution and evaluation of events for which they are involved.

    Deliver successful convocation ceremonies, and affiliated events, ensuring positive attendee experiences.
    Coordinate schedules of various members of the Algoma University community to ensure that events are well attended.

    Liaise with relevant internal and external supports to create event itineraries, process registration, confirm room bookings, book speakers, and arrange catering, within budget.

    Develop clear event documentation, highlighting objectives, risks, resource and people requirements, timelines, and evaluation metrics.
    Assist with the setup, execution, and tear-down of convocation and affiliated events.
    Maintain inventory of supplies for events, including gowns and hoods for convocation.

    Perform post-event evaluation to highlight and review results and overall impact of programming efforts, and to identify areas of improvement for future events.

    Research best practices and trends to ensure diversity in programming efforts and maximize the reach and participation of efforts throughout the year.

    Alumni & Advancement Events (25%)

    Support the department in organizing events across all campuses, ensuring positive attendee experiences, including students, alumni, donors, and the broader communities.

    Coordinate schedules of various members of the Algoma University community to ensure that event dates are well attended.

    Liaise with relevant internal and external supports to create event itineraries, process registration, confirm room bookings, book speakers, and arrange catering, within budget.

    Assist with the setup, execution, and tear-down of convocation and affiliated events.
    Administrative Duties (10%)
    Keep files and records up-to-date and current, using project management tools effectively and collaboratively.
    Frequent lifting/physical effort required, including transportation of materials and setup/take-down of events
    travel requirements and work outside of regular hours for events


    Undergraduate degree or college diploma in any field, and a minimum of two (2) years of work or volunteer experience in organizing events, or an equivalent combination of education and experience, is required.

    Experience working in a post-secondary environment is considered an asset.
    Excellent administrative and organizational skills.
    Knowledge of, and experience with, Smartsheet is considered an asset.

    .Algoma University is strongly committed to fostering diversity and inclusivity within our community and is an equal-opportunity employer. The university invites and encourages applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons).

    In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Algoma University throughout the recruitment, selection, and/or assessment process to applicants with disabilities.

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